Business And Computer Keyboarding Quiz
Objective (MC) test on concepts learned during the one-semester Computer Keyboarding course: keyboarding, business documents, proofreading, number and capitalization rules
Questions and Answers
- 1.
When calculating keyboarding speed, net words a minute refers to:
- A.
Total keystrokes
- B.
Total words - total errors
- C.
Total errors per minute
- D.
Total words + allowable errors
Correct Answer
B. Total words - total errorsExplanation
Net words a minute refers to the total number of words typed minus any errors made during the typing process. This calculation provides a more accurate measure of a person's typing speed, as it takes into account the errors made and provides a clearer picture of their actual typing proficiency. By subtracting the total errors from the total words, we can determine the net words a minute accurately.Rate this question:
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- 2.
How do the first four lines of a memo apper?
- A.
TO, FROM, SUBJECT, DATE
- B.
DATE, SUBJECT, TO, FROM
- C.
TO, FROM, DATE, SUBJECT
- D.
They can be in any order
Correct Answer
C. TO, FROM, DATE, SUBJECTExplanation
The first four lines of a memo typically appear in the order of TO, FROM, DATE, and SUBJECT. This order is commonly followed in memos to ensure clear communication and organization. The "TO" line specifies the recipient or recipients of the memo, the "FROM" line indicates the sender, the "DATE" line provides the date the memo was written or sent, and the "SUBJECT" line states the purpose or topic of the memo.Rate this question:
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- 3.
Where is the title of an Unbound report keyed?
- A.
At the left margin
- B.
Centered
- C.
In mixed upper/lowercase
- D.
Underlined
Correct Answer
B. CenteredExplanation
The title of an Unbound report is keyed in a centered position. This means that the title is aligned in the middle of the page horizontally. Centering the title helps to create a visually balanced and aesthetically pleasing layout for the report. It also makes the title stand out and grab the reader's attention. By placing the title in the center, it becomes a focal point of the report and is easily noticeable.Rate this question:
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- 4.
In an Unbound report, where do the page numbers appear?
- A.
Upper left
- B.
Upper right
- C.
Bottom center
- D.
Bottom, alternating left and right
Correct Answer
B. Upper rightExplanation
In an Unbound report, the page numbers appear in the upper right corner. This placement is commonly used in reports to provide a consistent and easily accessible location for readers to reference the page numbers while navigating the document. Placing the page numbers in the upper right corner also allows for a clean and organized layout, as it does not interfere with the main content of the report.Rate this question:
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- 5.
In a table, how should columns of numbers be aligned?
- A.
Left
- B.
Center
- C.
Right
- D.
Anyway you want
Correct Answer
C. RightExplanation
Columns of numbers in a table should be aligned to the right. This allows for easy comparison and readability of the numbers, as the digits line up vertically. Aligning the numbers to the right also leaves the left side of the column free for any additional information or labels.Rate this question:
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- 6.
At the end of a personal business letter, why do we QS (leave three blank lines) before the writer's typed name?
- A.
For the enclosure notation
- B.
For the salutation
- C.
For the typist's initials
- D.
For the writer's signature
Correct Answer
D. For the writer's signatureExplanation
We leave three blank lines before the writer's typed name at the end of a personal business letter for the writer's signature. This allows enough space for the writer to physically sign their name on the letter.Rate this question:
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- 7.
If you key a word that is not in Word's dictionary, what happens?
- A.
A wavy line appears under the word
- B.
The word is highlighted in red
- C.
The word is italicized
- D.
The word is corrected automatically
Correct Answer
A. A wavy line appears under the wordExplanation
When you key a word that is not in Word's dictionary, a wavy line appears under the word. This indicates that the word is potentially misspelled or not recognized by the program. It allows the user to identify and correct any errors or add the word to the program's dictionary if it is a valid word.Rate this question:
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- 8.
Which Ribbon button displays the document's non-printing characters?
- A.
Undo
- B.
Show/Hide
- C.
Display
- D.
Layout
Correct Answer
B. Show/HideExplanation
The Show/Hide button is the correct answer because it allows users to toggle the display of non-printing characters in a document. Non-printing characters include things like spaces, tabs, and paragraph marks, which are not visible when printed but can affect the formatting and layout of the document. By clicking the Show/Hide button, users can easily see and edit these non-printing characters, making it a useful tool for document editing and formatting purposes.Rate this question:
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- 9.
To force the start of a new page (also known as a page break) press
- A.
CTRL+down arrow
- B.
ALT+ENTER
- C.
CTRL+ENTER
- D.
ALT+page down
Correct Answer
C. CTRL+ENTERExplanation
Pressing CTRL+ENTER in a document forces the start of a new page, also known as a page break. This keyboard shortcut is commonly used in word processing programs to ensure that content starts on a new page, separate from the previous content. It is a quick and convenient way to control the layout and formatting of a document, especially when dealing with large amounts of text or when specific sections need to be isolated on separate pages.Rate this question:
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- 10.
A collection of rows and columns is called a
- A.
Table
- B.
Cell
- C.
Chart
- D.
Box
Correct Answer
A. TableExplanation
A collection of rows and columns is called a table. In a table, data is organized in a structured manner, with each row representing a record and each column representing a specific attribute or field. Tables are commonly used in databases, spreadsheets, and other data storage and analysis tools to store and present information in a tabular format.Rate this question:
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- 11.
To center a table horizontally on the page, use the
- A.
Table Properties dialog box
- B.
Distribute Columns button
- C.
Cell Alignment button
- D.
Table Autoformat dialog box
Correct Answer
A. Table Properties dialog boxExplanation
To center a table horizontally on the page, the Table Properties dialog box can be used. This dialog box provides various options to modify the table properties, including alignment. By selecting the appropriate alignment option, such as center, the table can be positioned in the middle of the page. This method allows for precise control over the table's placement and ensures that it is centered horizontally. The other options mentioned, such as the Distribute Columns button, Cell Alignment button, and Table Autoformat dialog box, do not specifically provide the ability to center the table horizontally on the page.Rate this question:
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- 12.
To apply a specific color of shading to a table cell, use
- A.
The Table Tools Layout tab
- B.
The Formatting tab
- C.
The Borders and Shading dialog box
- D.
The Frames tab
Correct Answer
C. The Borders and Shading dialog boxExplanation
To apply a specific color of shading to a table cell, the Borders and Shading dialog box should be used. This dialog box provides options to customize the borders and shading of table cells, including the ability to select a specific color for shading. The Table Tools Layout tab is used for adjusting the layout of the table, the Formatting tab is used for general formatting options, and the Frames tab is used for working with frames, not table cells. Therefore, the Borders and Shading dialog box is the correct option for applying a specific color of shading to a table cell.Rate this question:
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- 13.
To view the current document either closer or farther away, use
- A.
Zoom on the Page Layout tab
- B.
The + or - key
- C.
The Zoom slider on the Status bar
- D.
The scroll bars
Correct Answer
C. The Zoom slider on the Status barExplanation
The Zoom slider on the Status bar is used to view the current document either closer or farther away. The Status bar is located at the bottom of the screen and displays various information about the document. By sliding the Zoom slider to the right, the document will appear closer, making the text and images larger. Sliding the Zoom slider to the left will make the document appear farther away, reducing the size of the text and images. This allows the user to adjust the zoom level of the document according to their preference for better readability or to fit more content on the screen.Rate this question:
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- 14.
What does the proofreader's mark # mean?
- A.
Insert space
- B.
Add a number
- C.
Transpose
- D.
New paragraphs
Correct Answer
A. Insert spaceExplanation
The proofreader's mark "#" is used to indicate the need to insert a space between words or characters. This mark is commonly used in proofreading to highlight spacing errors or the absence of a necessary space. The "#" mark alerts the writer or editor to add a space in order to improve readability and ensure proper formatting.Rate this question:
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- 15.
Which Quick Access Toolbar button reverses a recently made formatting change?
- A.
Redo
- B.
Undelete
- C.
Go Back
- D.
Undo
Correct Answer
D. UndoExplanation
The Undo button is the correct answer because it is commonly used to reverse a recently made formatting change. When you make a formatting change, such as applying bold or changing font size, you can use the Undo button to revert back to the previous formatting. This button is often found in the Quick Access Toolbar for easy access and convenience.Rate this question:
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- 16.
Which key deletes text to the left of the insertion point?
- A.
DELETE
- B.
ESC
- C.
BACKSPACE
- D.
INSERT
Correct Answer
C. BACKSPACEExplanation
The BACKSPACE key is used to delete text to the left of the insertion point. When pressed, it erases the character immediately preceding the cursor or the selected text if any. This key is commonly used for correcting mistakes or removing unwanted text while typing.Rate this question:
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- 17.
What software feature automatically moves the cursor to the beginning of the next line when the current line fills up?
- A.
Word Wrap
- B.
Margin Settings
- C.
Hanging Indent
- D.
Text Fill
Correct Answer
A. Word WrapExplanation
Word Wrap is a software feature that automatically moves the cursor to the beginning of the next line when the current line fills up. This feature is commonly found in text editors and word processing software. It ensures that the text remains within the visible area of the screen, eliminating the need for horizontal scrolling. By automatically wrapping the text to the next line, Word Wrap improves readability and makes it easier to edit and format the text. Margin Settings, Hanging Indent, and Text Fill are not related to this specific functionality.Rate this question:
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- 18.
Which of the following is an appropriate use of a memo?
- A.
A customer writes to a restaurant to complain about the service
- B.
A company vice president schedules a meeting with his department
- C.
A girl contacts her pen pal in France
- D.
A credit card company notifies a customer that his payment is late
Correct Answer
B. A company vice president schedules a meeting with his departmentExplanation
A memo is a formal written communication within an organization, typically used to convey important information or instructions to a specific group of people. In this case, the company vice president scheduling a meeting with his department is an appropriate use of a memo because it allows him to communicate the details of the meeting, such as the date, time, location, and agenda, to all relevant individuals in a clear and efficient manner. This ensures that everyone is informed and can prepare accordingly for the meeting.Rate this question:
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- 19.
When keyboarding, what should the typist not do?
- A.
Sit straight in the chair
- B.
Rest wrists on the keyboard frame or the desktop
- C.
Curve fingers over the home keys
- D.
Keep eyes on copy
Correct Answer
B. Rest wrists on the keyboard frame or the desktopExplanation
Resting wrists on the keyboard frame or the desktop should be avoided while keyboarding. This is because it can lead to strain and discomfort in the wrists and hands, potentially causing repetitive strain injuries. Instead, it is recommended to keep the wrists elevated and supported, either by using a wrist rest or maintaining a floating position above the keyboard. This helps to maintain proper alignment and reduce the risk of injury while typing.Rate this question:
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- 20.
To turn on Bold while keying, press
- A.
CTRL + B
- B.
ALT + B
- C.
The BOLD key on the keyboard
- D.
Must use the mouse to turn on bold
Correct Answer
A. CTRL + BExplanation
To turn on Bold while keying, you need to press CTRL + B. This key combination is commonly used in word processing software to apply the bold formatting to the selected text. By pressing these keys simultaneously, you can quickly and easily make the text appear bold.Rate this question:
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- 21.
When we double-space lines of type, how many blank lines are left betweeen them?
- A.
Zero
- B.
One
- C.
Two
- D.
Three
Correct Answer
B. OneExplanation
When we double-space lines of type, one blank line is left between them. This means that there is a single line of space between each line of text, creating a clear separation and making the text easier to read.Rate this question:
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- 22.
Whose initials are keyed at the bottom of a memo?
- A.
The person who wrote the memo
- B.
The person who will receive the memo
- C.
The person typing the memo
- D.
Xx always appears
Correct Answer
C. The person typing the memoExplanation
The initials at the bottom of a memo indicate the person who typed the memo. This is because it is a common practice for typists to include their initials as a way to take ownership and responsibility for the document they have typed. The initials serve as a form of identification and can be useful in case there are any questions or issues regarding the content of the memo.Rate this question:
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- 23.
Which finger is used to correctly operate the backspace key?
- A.
Right thumb
- B.
Right pointer
- C.
Any finger you want
- D.
None of the above
Correct Answer
D. None of the aboveExplanation
The backspace key is typically operated using the left thumb. It is not operated using the right thumb, right pointer finger, or any other finger. Therefore, none of the options provided in the question are correct.Rate this question:
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- 24.
If a check is included with a personal business letter, which notation do we add at the bottom of the letter?
- A.
Enclosure
- B.
Check
- C.
Inclusion
- D.
No notation is needed
Correct Answer
A. EnclosureExplanation
When a check is included with a personal business letter, the notation "Enclosure" is added at the bottom of the letter. This is done to inform the recipient that there is an additional document included with the letter. In this case, the check is the enclosed document. Adding the notation helps ensure that the recipient is aware of the presence of the check and can easily locate it.Rate this question:
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- 25.
Why does a memo include a SUBJECT line?
- A.
It explains why this document is written as a memo instead of a letter
- B.
It provides a greeting
- C.
It identifies the topic of the memo
- D.
It gives the writer a place to sign his/her name
Correct Answer
C. It identifies the topic of the memoExplanation
The SUBJECT line in a memo is included to identify the topic of the memo. This helps the recipient quickly understand the purpose or subject matter of the memo before reading the entire document. It serves as a concise summary or headline for the memo, allowing the reader to prioritize and categorize their incoming memos efficiently.Rate this question:
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- 26.
When abbreviating Texas in a letter address, which is correct?
- A.
TX
- B.
Tex.
- C.
Because Texas is fewer than 8 letters, no abbreviation is needed
- D.
Any abbreviation is fine
Correct Answer
A. TXExplanation
The correct answer is "TX" because it is the standard abbreviation for the state of Texas. When abbreviating state names in letter addresses, it is common to use the two-letter abbreviation as specified by the United States Postal Service. In this case, "TX" is the official abbreviation for Texas.Rate this question:
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- 27.
How does an MLA style report differ from an unbound report?
- A.
The MLA style report is single-spaced
- B.
The unbound report contains textual citations
- C.
The MLA style report displays page numbers on every page
- D.
Paragraphs of text are indented in an unbound report.
Correct Answer
C. The MLA style report displays page numbers on every pageExplanation
The correct answer is that the MLA style report displays page numbers on every page. This means that each page of the report will have a page number indicated, typically located in the upper right or lower right corner. This is a specific formatting requirement of MLA style, which is commonly used in academic writing. The other options mentioned, such as single-spacing, textual citations, and indented paragraphs, are not unique to MLA style and can be found in other types of reports as well.Rate this question:
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- 28.
The MLA style report begins with four identification lines. Which is the correct order?
- A.
Name, Class, Professor, Date
- B.
Name, Professor, Class, Date
- C.
Name, Year of Graduation, Date
- D.
Report Title, Name, Professor, Date
Correct Answer
B. Name, Professor, Class, DateExplanation
The correct order for the identification lines in an MLA style report is Name, Professor, Class, Date. This order follows the standard format for MLA style reports, where the student's name is followed by the professor's name, then the class name or number, and finally the date.Rate this question:
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- 29.
How many TOTAL Capitalization and Number Expression errors do you count in the following sentence? Is this your coat? It was left at grand central station on May fifteenth.
- A.
2
- B.
3
- C.
4
Correct Answer
C. 4Explanation
There are four total capitalization and number expression errors in the given sentence. The errors include not capitalizing the first letter of the sentence, not capitalizing "grand" in "grand central station," not capitalizing "may" in "May fifteenth," and not capitalizing the word "fifteenth."Rate this question:
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- 30.
How many TOTAL Capitalization and Number Expression errors do you count in the following sentence? The Wilsons moved from 3740 Erie road to 1 Beach place.
- A.
0
- B.
1
- C.
3
Correct Answer
C. 3Explanation
In the given sentence, there are three capitalization and number expression errors. Firstly, "Erie" should be capitalized as it is the name of a place. Secondly, "road" should be capitalized as it is part of an address. Lastly, "Beach" should be capitalized since it is the name of a place. Additionally, the number "1" should be spelled out as "One" in formal writing.Rate this question:
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- 31.
How many TOTAL Capitalization and Number Expression errors do you count in the following sentence? He ordered 15 laptops, four scanners, and three printers.
- A.
0
- B.
1
- C.
2
Correct Answer
C. 2Explanation
The sentence contains two capitalization errors. The words "laptops" and "scanners" should be capitalized since they are specific items being referred to. Additionally, there are no number expression errors in the sentence as all the numbers are correctly written in numeric form.Rate this question:
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- 32.
How many TOTAL Capitalization and Number Expression errors do you count in the following sentence? The recipe calls for two lbs. of butter and one cup of milk.
- A.
0
- B.
1
- C.
2
Correct Answer
C. 2Explanation
The sentence contains two capitalization errors. The word "lbs." should be capitalized as "lbs" and "cup" should be capitalized as "Cup". Additionally, there is one number expression error. "two" should be written as "2". Therefore, the total number of capitalization and number expression errors is 2.Rate this question:
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- 33.
If I want a word to be keyed in all capital letters, which is the correct proofreader's mark?
- A.
Caps
- B.
3 small lines under the word
- C.
A diagonal slash through the word, and it written in capitals above
- D.
^
Correct Answer
B. 3 small lines under the wordExplanation
The correct proofreader's mark for indicating that a word should be keyed in all capital letters is three small lines under the word. This mark is commonly used to indicate that the word should be written in uppercase.Rate this question:
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- 34.
Why is it a good idea to use word processing software for our business documents?
- A.
Errors are automatically corrected for us
- B.
We can take advantage of tools designed to improve accuracy and efficiency
- C.
Documents are saved automatically
- D.
The software takes care of formatting for us
Correct Answer
B. We can take advantage of tools designed to improve accuracy and efficiencyExplanation
Using word processing software for business documents is a good idea because it allows us to take advantage of tools designed to improve accuracy and efficiency. These tools can include features such as spell check, grammar check, and auto-correct, which help to minimize errors in our documents. Additionally, the software often provides templates and formatting options that make it easier to create professional-looking documents without having to manually format them. Another benefit is that the documents are saved automatically, ensuring that our work is not lost in case of any unexpected disruptions.Rate this question:
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Current Version
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Mar 20, 2023Quiz Edited by
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Jan 12, 2012Quiz Created by
Skerbetz
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