What Is Office Administration Quiz?
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Where in the organisation does a receptionsit work
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The filing department
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Accounts department
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At the front desk
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In the store room
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Explore the essentials of office administration through this engaging quiz. Test your knowledge on roles like receptionist, personal assistant, and secretary, and understand the modern skills required in office settings. Perfect for enhancing administrative competence.
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- 2.
What do the initials PA stand for
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Private Assistant
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Personal Assistant
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Personnel Assistant
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People Assistant
Correct Answer
A. Personal AssistantExplanation
The initials PA stand for Personal Assistant. A personal assistant is someone who provides administrative and organizational support to an individual or a group. They assist with tasks such as managing schedules, arranging appointments, handling correspondence, and organizing travel arrangements. A personal assistant is dedicated to meeting the needs and requirements of their employer, ensuring smooth functioning of their daily activities.Rate this question:
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- 3.
A modern secretary types on a / an
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Computer
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Typewriter
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Switchboard
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Spreadsheet
Correct Answer
A. ComputerExplanation
A modern secretary types on a computer because it is the most commonly used device for typing and performing various tasks in today's offices. Computers have replaced typewriters as they offer more advanced features, such as word processing software, internet access, and the ability to store and retrieve large amounts of data. Switchboards are used for telephone operations, and spreadsheets are software applications used for organizing and analyzing data.Rate this question:
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- 4.
The production manager reports directly to which person
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Assistant production manager
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Managing director
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Bottling director
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Finance manager
Correct Answer
A. Managing directorExplanation
The production manager reports directly to the managing director because the managing director is the highest-ranking executive in the company and is responsible for overseeing all operations, including production. The production manager is likely to have a significant role in managing the day-to-day production activities and would need to report directly to the managing director to provide updates, seek guidance, and make important decisions.Rate this question:
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- 5.
Which is correct
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A modern day secretary needs more skills than in the past
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A modern day secretary needs fewer skills than in the past
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A modern day secretary needs the same skills as in the past
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A modern day secretary does not need shorthand
Correct Answer
A. A modern day secretary needs more skills than in the pastExplanation
A modern-day secretary needs more skills than in the past because technology has advanced and the role of a secretary has evolved. In addition to traditional skills like typing and filing, a modern-day secretary needs to be proficient in computer software, communication tools, and digital organization. They may also be responsible for managing social media accounts, scheduling appointments, and handling online correspondence. The increased reliance on technology and the expansion of job responsibilities require modern-day secretaries to possess a broader range of skills compared to their counterparts in the past.Rate this question:
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- 6.
A memo is a document which is sent to customers by post.
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True
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False
Correct Answer
A. FalseExplanation
The given statement is false. A memo is a short written message that is typically used for internal communication within an organization. It is usually sent electronically within the company and is not specifically sent to customers by post.Rate this question:
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- 7.
A secretary never aranges travel and appointments
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True
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False
Correct Answer
A. FalseExplanation
The given statement is "A secretary never arranges travel and appointments." The correct answer is False. This means that the statement is incorrect. Secretaries often have the responsibility of arranging travel and appointments for their employers or colleagues. Therefore, the statement is false as secretaries do arrange travel and appointments.Rate this question:
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- 8.
The purpose of a shredder is to ___________________________________
Correct Answer
destroy all documentsExplanation
The purpose of a shredder is to destroy all documents. Shredders are designed to securely dispose of sensitive information by cutting paper into small, unreadable pieces. This prevents the possibility of confidential information falling into the wrong hands. By destroying all documents, a shredder ensures that no information can be retrieved from the shredded papers, maintaining the privacy and security of the documents.Rate this question:
- 9.
Secretarial staff file documents and invoices.
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True
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False
Correct Answer
A. TrueExplanation
The statement suggests that secretarial staff are responsible for filing documents and invoices. This implies that it is a part of their job duties and responsibilities. Therefore, the answer "True" is correct as it aligns with the given statement.Rate this question:
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- 10.
____________________ can often sign documents for their bosses.
Correct Answer
SecretariesExplanation
Secretaries can often sign documents for their bosses because they are trusted with administrative tasks and have the authority to act on behalf of their superiors. They are responsible for managing correspondence, scheduling appointments, and handling important paperwork. Therefore, it is common for secretaries to have the ability to sign documents on behalf of their bosses, ensuring efficient workflow and timely completion of tasks.Rate this question:
Quiz Review Timeline (Updated): Mar 21, 2023 +
Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.
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Current Version
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Mar 21, 2023Quiz Edited by
ProProfs Editorial Team -
Jul 12, 2012Quiz Created by
Nadiacv
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