What Is Office Administration Quiz?

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  • 1/10 Questions

    Where in the organisation does a receptionsit work

    • The filing department
    • Accounts department
    • At the front desk
    • In the store room
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About This Quiz

Explore the essentials of office administration through this engaging quiz. Test your knowledge on roles like receptionist, personal assistant, and secretary, and understand the modern skills required in office settings. Perfect for enhancing administrative competence.

What Is Office Administration Quiz? - Quiz

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  • 2. 

    A secretary never aranges travel and appointments

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The given statement is "A secretary never arranges travel and appointments." The correct answer is False. This means that the statement is incorrect. Secretaries often have the responsibility of arranging travel and appointments for their employers or colleagues. Therefore, the statement is false as secretaries do arrange travel and appointments.

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  • 3. 

    A modern secretary types on a / an

    • Computer

    • Typewriter

    • Switchboard

    • Spreadsheet

    Correct Answer
    A. Computer
    Explanation
    A modern secretary types on a computer because it is the most commonly used device for typing and performing various tasks in today's offices. Computers have replaced typewriters as they offer more advanced features, such as word processing software, internet access, and the ability to store and retrieve large amounts of data. Switchboards are used for telephone operations, and spreadsheets are software applications used for organizing and analyzing data.

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  • 4. 

    Secretarial staff file documents and invoices.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The statement suggests that secretarial staff are responsible for filing documents and invoices. This implies that it is a part of their job duties and responsibilities. Therefore, the answer "True" is correct as it aligns with the given statement.

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  • 5. 

    What do the initials PA stand for

    • Private Assistant

    • Personal Assistant

    • Personnel Assistant

    • People Assistant

    Correct Answer
    A. Personal Assistant
    Explanation
    The initials PA stand for Personal Assistant. A personal assistant is someone who provides administrative and organizational support to an individual or a group. They assist with tasks such as managing schedules, arranging appointments, handling correspondence, and organizing travel arrangements. A personal assistant is dedicated to meeting the needs and requirements of their employer, ensuring smooth functioning of their daily activities.

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  • 6. 

    The production manager reports directly to which person

    • Assistant production manager

    • Managing director

    • Bottling director

    • Finance manager

    Correct Answer
    A. Managing director
    Explanation
    The production manager reports directly to the managing director because the managing director is the highest-ranking executive in the company and is responsible for overseeing all operations, including production. The production manager is likely to have a significant role in managing the day-to-day production activities and would need to report directly to the managing director to provide updates, seek guidance, and make important decisions.

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  • 7. 

    Which is correct

    • A modern day secretary needs more skills than in the past

    • A modern day secretary needs fewer skills than in the past

    • A modern day secretary needs the same skills as in the past

    • A modern day secretary does not need shorthand

    Correct Answer
    A. A modern day secretary needs more skills than in the past
    Explanation
    A modern-day secretary needs more skills than in the past because technology has advanced and the role of a secretary has evolved. In addition to traditional skills like typing and filing, a modern-day secretary needs to be proficient in computer software, communication tools, and digital organization. They may also be responsible for managing social media accounts, scheduling appointments, and handling online correspondence. The increased reliance on technology and the expansion of job responsibilities require modern-day secretaries to possess a broader range of skills compared to their counterparts in the past.

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  • 8. 

    A memo is a document which is sent to customers by post.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The given statement is false. A memo is a short written message that is typically used for internal communication within an organization. It is usually sent electronically within the company and is not specifically sent to customers by post.

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  • 9. 

    ____________________ can often sign documents for their bosses.

    Correct Answer
    Secretaries
    Explanation
    Secretaries can often sign documents for their bosses because they are trusted with administrative tasks and have the authority to act on behalf of their superiors. They are responsible for managing correspondence, scheduling appointments, and handling important paperwork. Therefore, it is common for secretaries to have the ability to sign documents on behalf of their bosses, ensuring efficient workflow and timely completion of tasks.

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  • 10. 

    The purpose of a shredder is to ___________________________________

    Correct Answer
    destroy all documents
    Explanation
    The purpose of a shredder is to destroy all documents. Shredders are designed to securely dispose of sensitive information by cutting paper into small, unreadable pieces. This prevents the possibility of confidential information falling into the wrong hands. By destroying all documents, a shredder ensures that no information can be retrieved from the shredded papers, maintaining the privacy and security of the documents.

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Quiz Review Timeline (Updated): Mar 21, 2023 +

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  • Current Version
  • Mar 21, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Jul 12, 2012
    Quiz Created by
    Nadiacv

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