The Office By Cathie Hartley

The filing cabinet is designed specifically for the purpose of storing files safely. It typically has multiple drawers that can be locked to ensure the security of the files. The cabinet is made of sturdy materials and often has fire-resistant features to protect the files from damage. Therefore, it is a reliable and secure storage solution for files, making the statement "The filing cabinet is used to store files safely" true.

A computer allows you to access the internet. With an internet connection, you can browse websites, send and receive emails, and access various online services and resources. Computers have web browsers that enable users to connect to the internet and access online content. They are essential office machines that provide internet connectivity and enable users to perform a wide range of tasks and activities online.

A printer is a device that allows for information from the computer to be printed onto a piece of paper. It takes digital data and converts it into a physical form by transferring ink onto paper. This makes it possible to have hard copies of documents, images, or any other digital content. Unlike a franking machine, fax machine, or photocopier, a printer specifically focuses on the task of printing information onto paper.

Office tools are smaller and less expensive compared to office equipment. Office tools refer to items such as pens, pencils, staplers, paper clips, and other small items used for everyday office tasks. These tools are typically affordable and can be easily replaced when needed. On the other hand, office equipment refers to larger and more expensive items such as printers, photocopiers, computers, and furniture. These items are essential for office operations but are generally larger in size and require a higher budget for purchase and maintenance. Therefore, office tools are the smaller and less expensive option compared to office equipment.

John would use a paper shredder or shredder to destroy the document. This machine is specifically designed to cut paper into small pieces, making it difficult for anyone to read or reconstruct the information on the document. By using a paper shredder, John can ensure that the document is completely destroyed and cannot be accessed by anyone else.

A fax machine would be the most suitable option for sending a copy of a document overseas urgently. Unlike a filing cabinet, telephone, or computer, a fax machine allows for quick and efficient transmission of physical documents. It converts the document into electronic signals and sends it over telephone lines, ensuring that the recipient receives an exact copy of the original document in a timely manner.

Using a task list to plan the most urgent tasks allows for effective prioritization of workload. By listing tasks in order of importance and urgency, one can ensure that the most critical tasks are completed first. This method helps in organizing and managing time efficiently, ensuring that important deadlines are met and essential tasks are not overlooked. It also provides a visual representation of the workload, allowing for better planning and allocation of resources.

A franking machine is an office machine that allows the user to put a stamped impression on an envelope. This machine is commonly used by businesses to apply postage to outgoing mail. It eliminates the need for manual stamping and ensures accurate postage calculation.

An online/email calendar can help you organize your workload by allowing you to schedule and keep track of your tasks and appointments. It provides a convenient and accessible platform to create and manage your to-do lists, set reminders, and allocate time for different tasks. With the ability to sync across devices and send notifications, it ensures that you stay organized and on top of your workload.

A scanner is not considered an office tool because it is not typically used for everyday office tasks like organizing, storing, or processing information. While paper punchers, folders, and post-its are commonly used in offices for tasks such as organizing paperwork, a scanner is primarily used for digitizing physical documents and converting them into electronic files.