Trivia Quiz On Formal Business Meeting Protocol!

19 Questions | Total Attempts: 749

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Trivia Quiz On Formal Business Meeting Protocol!

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Questions and Answers
  • 1. 
    Which of the following reasons is a good reason for scheduling or attending a group meeting?
    • A. 

      You hate to write reports and memos

    • B. 

      You prefer not to do the research yourself

    • C. 

      You feel lost without colleagues

    • D. 

      Group input and interaction are critical

    • E. 

      All of the above

  • 2. 
    Which of the following answers depicts the 3 elements of a meeting described in the textbook?
    • A. 

      Structure, leadership, followership

    • B. 

      Structure, schedule, chairperson

    • C. 

      Conflict, cohesion, engagement

    • D. 

      Members, leaders, engagement

    • E. 

      Chairperson, agenda, minutes

  • 3. 
    The meeting planning questions in your textbook include all of the following EXCEPT
    • A. 

      Why are we meeting?

    • B. 

      Who should attend the meeting?

    • C. 

      How should we write the agenda?

    • D. 

      When and where should we meet?

    • E. 

      What materials do we need?

  • 4. 
    All of the following criteria should be considered when determining who should be invited to a meeting EXCEPT
    • A. 

      Individuals who will be affected directly by the outcome

    • B. 

      Individuals with special expertise

    • C. 

      Individuals who disagree or represent minority viewpoints

    • D. 

      Individuals who have the power to implement decisions

    • E. 

      Individuals who are uninvolved in the issues scheduled for discussion

  • 5. 
    ______ is the outline of items to be discussed and the tasks to be accomplished at a meeting.
    • A. 

      A set of minutes

    • B. 

      An action item

    • C. 

      An agenda

    • D. 

      A report

    • E. 

      A call to order

  • 6. 
    At what point in the agenda does a chairperson officially begin a meeting?
    • A. 

      At the call to order

    • B. 

      During the approval of agenda

    • C. 

      During the approval of the previous meeting's minutes

    • D. 

      After reports from individuals and sub committees

    • E. 

      After unfinished business is completed

  • 7. 
    The Committee to Save the Park began a discussion of plans to organize a park clean-up day. There was not enough time during the meeting to finish the discussion. In what part of the agenda for the next meeting should this issue appear?
    • A. 

      Call to order

    • B. 

      Reports from individuals and subcommittees

    • C. 

      Unfinished business

    • D. 

      New businesses

    • E. 

      Announcements

  • 8. 
    At what point in a business meeting should group members approve the agenda and mintues?
    • A. 

      Right after the call to order

    • B. 

      Right after routine reports are shared

    • C. 

      Before the discussion of unfinished business

    • D. 

      Before the discussion of new business

    • E. 

      Right before final announcements by members

  • 9. 
    According to the guidelines presented in the textbook, when is the best time to address important and difficult issues?
    • A. 

      At the beginning of the meeting

    • B. 

      During the middle portion of the meeting

    • C. 

      During the last third of the meeting

    • D. 

      At the end of the meeting

    • E. 

      These times do not need to be placed on the agenda

  • 10. 
    The elections committee of the Student Government Council is making preparations for the upcoming campus elections. During what part of the agenda should the elections committee chairperson report on the status of the committee's work?
    • A. 

      Call to order

    • B. 

      Unfinished business

    • C. 

      New business

    • D. 

      Announcements

    • E. 

      Reports from individuals and subcommittees

  • 11. 
    The chairperson of a meeting should
    • A. 

      Notify everyone who should attend

    • B. 

      Prepare for participation in the discussion

    • C. 

      Distribute minutes and reports after the meeting

    • D. 

      Keep the group focused on the task

    • E. 

      Do all of the above

  • 12. 
    The person appointed or elected to conduct a meeting is the
    • A. 

      Group leader

    • B. 

      Dominator

    • C. 

      Chairperson

    • D. 

      Nonparticipant

    • E. 

      Recorder

  • 13. 
    In order to keep a meeting moving at a comfortable pace, the chairperson should
    • A. 

      Review the agenda with all members

    • B. 

      Distribute materials needed for discussion of issues

    • C. 

      Ask members to evaluate the meeting at the end of the meeting

    • D. 

      Begin on time without waiting for latecomers

    • E. 

      Avoid placing a time limit on each agenda item

  • 14. 
    When members are late to a meeting, the chairperson should
    • A. 

      Wait to start until all members have arrived

    • B. 

      Review what has been accomplished whenever a latecomer arrives

    • C. 

      Let latecomers sit without participating until they have observed enough to be able to contribute

    • D. 

      Publicly reprimand latecomers

    • E. 

      Assign latecomers tasks that no one else wants to do

  • 15. 
    What does your textbook suggest a group can do to curb the disruptive behavior of a loudmouth?
    • A. 

      Interrupt the loudmouth

    • B. 

      Have that person take minutes

    • C. 

      Acknowledge that you understand the person's positions

    • D. 

      Ask for viewpoints from other members

    • E. 

      Do any or all of the above

  • 16. 
    A sentence such as "Let Debbie finish her point first, and then we'll hear other viewpoints" can help a group deal with a member whose disruptive behavior fits the description of a
    • A. 

      Loudmouth

    • B. 

      Interrupter

    • C. 

      Whisperer

    • D. 

      Latecomer

    • E. 

      Tension releaser

  • 17. 
    The written record of a group's discussion and activities is referred to as
    • A. 

      The minutes

    • B. 

      An action item

    • C. 

      An agenda

    • D. 

      A report

    • E. 

      A call to order

  • 18. 
    Deborah Duarte and Nancy Snyder point out that "technology cannot make up for poor planning or ill-conceived meetings. In fact, it can make the situation worse." In order to avoid such problems in a virtual meeting, you should
    • A. 

      Begin a virtual meeting by sharing the meeting agenda

    • B. 

      Invite more people to participate because virtual meeting are typically not restricted in size due to the number of seats in a conference room

    • C. 

      Make sure that participants have access to the technology and know how to use it effectively

    • D. 

      Use technology you've used before so you don't have to worry about testing it prior to meeting with the group

    • E. 

      Use all of the above

  • 19. 
    All of the following statements about the minutes of a meeting are true EXCEPT
    • A. 

      The format of the minutes should follow the format of the agenda

    • B. 

      The more formal the meeting, the more information should be included in the minutes

    • C. 

      The minutes should be accurate and impartial

    • D. 

      The minutes should be a word for word record of everything that members say

    • E. 

      The chair person should delegate the task of tasking minutes to other member

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