This Trivia Quiz on Formal Business Meeting Protocol assesses understanding of effective meeting strategies, including scheduling, agenda setting, and participant selection. It is crucial for enhancing meeting efficacy and collaborative decision-making in professional settings.
A set of minutes
An action item
An agenda
A report
A call to order
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Notify everyone who should attend
Prepare for participation in the discussion
Distribute minutes and reports after the meeting
Keep the group focused on the task
Do all of the above
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The minutes
An action item
An agenda
A report
A call to order
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Loudmouth
Interrupter
Whisperer
Latecomer
Tension releaser
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Individuals who will be affected directly by the outcome
Individuals with special expertise
Individuals who disagree or represent minority viewpoints
Individuals who have the power to implement decisions
Individuals who are uninvolved in the issues scheduled for discussion
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Call to order
Reports from individuals and subcommittees
Unfinished business
New businesses
Announcements
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Why are we meeting?
Who should attend the meeting?
How should we write the agenda?
When and where should we meet?
What materials do we need?
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At the call to order
During the approval of agenda
During the approval of the previous meeting's minutes
After reports from individuals and sub committees
After unfinished business is completed
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Wait to start until all members have arrived
Review what has been accomplished whenever a latecomer arrives
Let latecomers sit without participating until they have observed enough to be able to contribute
Publicly reprimand latecomers
Assign latecomers tasks that no one else wants to do
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The format of the minutes should follow the format of the agenda
The more formal the meeting, the more information should be included in the minutes
The minutes should be accurate and impartial
The minutes should be a word for word record of everything that members say
The chair person should delegate the task of tasking minutes to other member
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At the beginning of the meeting
During the middle portion of the meeting
During the last third of the meeting
At the end of the meeting
These times do not need to be placed on the agenda
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You hate to write reports and memos
You prefer not to do the research yourself
You feel lost without colleagues
Group input and interaction are critical
All of the above
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Right after the call to order
Right after routine reports are shared
Before the discussion of unfinished business
Before the discussion of new business
Right before final announcements by members
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Review the agenda with all members
Distribute materials needed for discussion of issues
Ask members to evaluate the meeting at the end of the meeting
Begin on time without waiting for latecomers
Avoid placing a time limit on each agenda item
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Structure, leadership, followership
Structure, schedule, chairperson
Conflict, cohesion, engagement
Members, leaders, engagement
Chairperson, agenda, minutes
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Begin a virtual meeting by sharing the meeting agenda
Invite more people to participate because virtual meeting are typically not restricted in size due to the number of seats in a conference room
Make sure that participants have access to the technology and know how to use it effectively
Use technology you've used before so you don't have to worry about testing it prior to meeting with the group
Use all of the above
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Interrupt the loudmouth
Have that person take minutes
Acknowledge that you understand the person's positions
Ask for viewpoints from other members
Do any or all of the above
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Call to order
Unfinished business
New business
Announcements
Reports from individuals and subcommittees
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Quiz Review Timeline (Updated): Mar 21, 2023 +
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