02 Purchase-to-pay Business Process

25 Questions | Total Attempts: 433

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Business Process Quizzes & Trivia

Questions and Answers
  • 1. 
     The SAP ERP system contains many organizational levels, which are responsible for particular functional areas. Which of the following organizational units are only relevant for the Purchase-to-Pay business process? (2 correct answers)
    • A. 

      Storage Location

    • B. 

      Purchasing Organization

    • C. 

      Client

    • D. 

      Company Code

    • E. 

      Plant

    • F. 

      Purchasing Group

  • 2. 
    Purchasing in SAP ERP can be organized centrally or locally. Which of the following scenarios are possible in the SAP ERP system regarding organizational assignments in Purchasing? (3 correct answers) 
    • A. 

      Country-specific purchasing

    • B. 

      Warehouse-specific purchasing

    • C. 

      Plant-specific purchasing

    • D. 

      Controlling-area-specific purchasing

    • E. 

      Cross-plant purchasing

    • F. 

      Cross-company code purchasing

  • 3. 
    • A. 

      The material master is divided into several views. When entering general data in a particular view, you must specify an organizational level.

    • B. 

      The data in the basic view is valid on client-level.

    • C. 

      A SAP ERP user's authorizations for data maintenance can be limited to particular views of a material master.

    • D. 

      When maintaining client-specific data in the MRP views, you must enter a specific plant as organizational level.

    • E. 

      When maintaining purchasing-relevant data in the material master you must specify the purchasing organization as organizational level.

    • F. 

      When maintaining purchasing-relevant data in the material master you must specify the plant as organizational level.

  • 4. 
    • A. 

      Data maintained in the general data view are valid on client-level.

    • B. 

      The vendor master data cannot be maintained without specifying the purchasing organization.

    • C. 

      The reconciliation account is maintained in the purchasing data view.

    • D. 

      Accounting data are stored on company code level.

    • E. 

      Purchasing data about a vendor are maintained on purchasing organization level.

    • F. 

      You must maintain the accounting data of a vendor on company code level to be able to accomplish the purchase-to-pay business process.

  • 5. 
     A purchasing info record contains information about a vendor and a material, which can be procured from this particular vendor. Which of the following statements are true regarding purchasing info records? (3 correct answers)
    • A. 

      The data for a purchasing info record is divided into client-specific data, purchasing organization-specific data as well as purchasing organization-specific and company-code-specific data.

    • B. 

      You can maintain prices and conditions in a purchasing info record.

    • C. 

      Purchasing info records must have a validity date or validity period.

    • D. 

      Conditions maintained in purchasing info records apply to all purchase order items containing the material or vendor of the purchasing info record.

    • E. 

      You can define vendor data and vendor-specific data about a material in a purchasing info record.

  • 6. 
     A Purchase requisition is a SAP ERP document created in requirements planning. It is used to request the purchasing organization to purchase a particular quantity of a material or service for a particular date. Which of the following statements are true regarding the purchase requisitions in SAP ERP? (3 correct answers)
    • A. 

      The purchase requisition can be created manually.

    • B. 

      A purchase requisition can be created automatically due to a MRP run.

    • C. 

      A purchasing requisition can be created as follow up to a purchase order.

    • D. 

      You cannot create a purchase requisition for a material that does not have a master data record.

    • E. 

      A purchasing requisition derives information from material and vendor master records.

  • 7. 
    In SAP ERP, consumable materials are materials that are used in a procurement process and whose value is posted directly in the cost element or asset accounts. Which of the following statements are true regarding consumable materials? (3 correct answers) 
    • A. 

      A consumable material is purchased specifically for a particular account assignment object and is consumed without being put on stock.

    • B. 

      When a material is procured directly for consumption, no material master is required.

    • C. 

      Consumable materials with a master data record are never subject to inventory management.

    • D. 

      Consumable materials with master data record, can be subject to quantity-based inventory management but never to value-based inventory management.

    • E. 

      Materials with a master data record cannot be procured for direct consumption.

  • 8. 
    When procuring materials, the material master data record plays a central role. Which of the following statements are true regarding procurement of materials in SAP ERP? (3 correct answers)
    • A. 

      Stock materials always have a material master record.

    • B. 

      The valuation class in the material master of a stock material specifies the account assignment category in the purchase order for a material.

    • C. 

      A consumable material is a material without a material master record.

    • D. 

      You cannot procure stock material for consumption.

    • E. 

      The account assignment category must be entered in the purchasing document when procuring a material for consumption.

    • F. 

      When procuring stock materials, the consumption account specified in the purchase order is debited with the procurement value at the time of goods receipt and/or invoice reciept.

  • 9. 
    • A. 

      Purchase orders contain a header level, an item details level and an item summarization.

    • B. 

      A purchase orer can be created without reference to a purchase requistion.

    • C. 

      A purchase order must be created with reference to a purchase requisition, a request for quotation or another document.

    • D. 

      A purchase order derives information from vendor master data, material master data and purchasing info records.

    • E. 

      A purchase order can initiate a stock transport order in another plant of the company.

  • 10. 
    • A. 

      You must enter the account assignment category for both material types.

    • B. 

      The Goods Receipt posting is mandatory for stock materials.

    • C. 

      The Goods Receipt posting is mandatory for consumable materials.

    • D. 

      When procuring consumable materials, the consumption account specified in the purchase order is debited with the procurement value at the time of goods receipt and/or invoice receipt.

    • E. 

      When procuring stock materials, the stock account assigned to this material is debited with the procurement value at the time of goods receipt and/or invoice receipt.

  • 11. 
     A process resulting in an inventory change is called goods movement. Goods movement refers to both external and internal movements of materials from one location to another. Which of the following are goods movement types in SAP ERP? (4 correct answers)
    • A. 

      Goods receipt

    • B. 

      Transport order

    • C. 

      Goods receive

    • D. 

      Goods issue

    • E. 

      Stock transfers

    • F. 

      Transfer posting

  • 12. 
    • A. 

      The status of the purchase order history of the relevant purchasing document items are updated automatically.

    • B. 

      A material document is only created when posting goods receipt in the warehouse, if the material is a stock material.

    • C. 

      The goods receipt updates the vendor account and the reconciliation account.

    • D. 

      An accounting document is created, which records the effects the material movement has on the value of the stock.

    • E. 

      You can enter several goods receipt items against a purchase order item in one operation.

  • 13. 
     Movement types play a central role in good movements in SAP ERP. Which of the following statements are true regarding movement types? (2 correct answers)
    • A. 

      The movement type controls whether a goods movement is a goods issue or a goods receipt.

    • B. 

      Each movement type has its respective cancellation movement type, which corresponds to the number of the movement type + A.

    • C. 

      In inventory management the movement type of a goods movement controls which stock account in Management Accounting is used for value-based stock changes.

    • D. 

      The screen layout of the input mask for document entry or for updating quantity fields is controlled by the movement type used.

  • 14. 
     Stock types play a central role in good movement in SAP ERP. Which of the following statements are true regarding movement types? (2 correct answers)
    • A. 

      A goods receipt for the warehouse can be posted into the following stock types: unrestricted-use stock, quality inspection stock, blocked stock.

    • B. 

      If you want to withdraw materials from stock for consumption purposes, this can only be carried out from unrestricted-use stock and quality-inspection stock, but not from blocked stock.

    • C. 

      You can transfer materials from blocked stock only to quality-inspection stock.

    • D. 

      From quality-inspection stock and blocked stock, you can only withdraw material samples, scrap a quantity, or post an inventory difference. You cannot withdraw materials for consumption in any case.

  • 15. 
     In the invoice processing step of the Purchase-to-Pay business process the vendor invoice is created. Which of the following statements are true regarding the invoice processing? (3 correct answers)
    • A. 

      Invoice items can be posted with reference to a goods receipt, a purchase order and a purchase requisition.

    • B. 

      The system transfers the items from the purchase order together with their quantities that are still to be invoiced into the invoice document.

    • C. 

      If the variances between the invoice values and the expected values from a purchase order exceed specified tolerances, the invoice is automatically blocked for payment.

    • D. 

      An accounting document is not created, since accounts in Financial Accounting are not involved in this step.

    • E. 

      Posting of an invoice creates an open item on the vendor account in the General Ledger.

    • F. 

      Posting of an invoice creates an open item on the vendor account in the Sub-ledger Accounts Payable and a corresponding item in the reconciliation account in the General Ledger.

  • 16. 
    • A. 

      When posting a goods receipt for a stock material an accounting document is created that debits the particular General Ledger stock account and credits the goods receipt/invoice receipt clearing account with the value of the material received.

    • B. 

      When posting a vendor invoice an accounting document is created that credits the vendor account in the Accounts Payable Sub-ledger and debits the goods receipt/invoice receipt clearing account with the value of the material invoiced.

    • C. 

      Since the goods receipt must take place before the invoice posting, the goods receipt/invoice receipt clearing account is always balanced out after invoice receipt.

    • D. 

      Upon goods receipt, the Accounts Payable sub-ledger reconciliation account in the General Ledger is debited with the value of the material received.

    • E. 

      Upon invoice receipt, the Accounts Payable Sub-ledger reconciliation account in the General Ledger is credited with the value of the material invoiced.

    • F. 

      Payment of the vendor invoice does not create an accounting document. Only the accounting document from the invoice posting is cleared.

    • G. 

      Payment of the vendor invoice creates an accounting document that debits the vendor account in the Accounts Payable Sub-ledger and the reconciliation account in the General Ledger.

  • 17. 
    The Purchasing Information System is based on information structures. Information structures contain three basic information types. Those are... (3 correct answers)
    • A. 

      Attribute

    • B. 

      Object

    • C. 

      Characteristics

    • D. 

      Period units

    • E. 

      Performance figure

    • F. 

      Key figures

  • 18. 
    What is determined through conditions in a purchase order? (1 correct answer)
    • A. 

      Price

    • B. 

      Terms of payment

    • C. 

      Delivery information

    • D. 

      Contract information

  • 19. 
    Which of the following statements regarding a specific material master record are correct? (2 correct answers)
    • A. 

      The material master record can be assigned to different material types in different plants.

    • B. 

      The data maintained in a view, can be used in more than one organizational unit.

    • C. 

      All logistic modules use the same material master record.

    • D. 

      Each plant has to have its own material master record.

  • 20. 
    • A. 

      Restricted use

    • B. 

      Un-restricted use

    • C. 

      Quality inspection

    • D. 

      Blocked

  • 21. 
    The term consumable material is understood to cover a material that is subject to a procurement transaction and whose value is recorded in the cost element or asset accounts. Which of the following are examples for consumable materials? (2 correct answers)
    • A. 

      Valuated stock that is assigned to WBS-element.

    • B. 

      Equipment that is assigned to a maintenance order.

    • C. 

      Office supplies that are assigned to a cost center.

    • D. 

      Material that is procured for an internal order.

  • 22. 
    In Materials Management, the procurement process is completed by Invoice Verification. There, invoices and credit memos are entered and checked for accuracy of the contents and prices. Which business processes are effects of the invoice verification accomplishment? (2 correct answers)
    • A. 

      The vendor master is updated with the invoice receipt.

    • B. 

      An open item is created on the vendor's account.

    • C. 

      The warehouse stock of the material is raised.

    • D. 

      The invoice document is entered in the purchase order history.

  • 23. 
    Your organization is implementing the SAP ERP Procurement Cycle, to improve operational efficiencies. Which of the following organizational levels are required to create a purchase order? (3 correct answers)
    • A. 

      Plant

    • B. 

      Purchasing organization

    • C. 

      Storage location

    • D. 

      Vendor

    • E. 

      Purchasing group

  • 24. 
    Logistic invoice verification, in SAP ERP, is the process whereby a vendor's invoice is compared to the goods receipt document in the purchase order. What business integration processes, within SAP ERP, occurs with the completion of logistic invoice verification? (3 correct answers)
    • A. 

      The vendor master record is updated.

    • B. 

      The provisions in the GR/IR clearing account are reversed.

    • C. 

      The on-hand quantity in the material master is updated.

    • D. 

      The purchase order history is updated.

    • E. 

      An open item is created in the vendor's account.

  • 25. 
    Within SAP ERP Procurement, the procurement process is completed by logistics invoice verification. What happens when the invoice is posted in SAP ERP? (1 correct answer)
    • A. 

      The payment is applied to the vendor's account.

    • B. 

      The standard price in the material master is recalculated.

    • C. 

      An accounting document is generated which posts directly to the Accounts Payable account within the general ledger.

    • D. 

      The GR/IR account wihtin the general ledger is debited.