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How to Create an Online Test

15 Golden Rules You Should Follow to Create the Perfect Online Test

Have you ever thought about why your learners are unable to retain information for a longer time? Or struggled with assessing their knowledge retention? 

It could be because you didn’t assign them a quick quiz or a test right after teaching them a topic.

However, using an online test as a tool to assess your learners’ knowledge and improve learning may seem daunting at first, but with online test software, it becomes effortless

In this detailed guide, we’ll discuss how creating online tests with such software can help you scale your learners’ overall teaching & learning experience. 

We’ll also look at how online tests software can help teachers move through several challenges, the golden rules to create online tests, and more. 

Let’s get started by understanding the challenges of traditional tests.

How Do Online Tests Overcome the Challenges of Traditional Testing

The traditional way of testing possesses several challenges. However, for every challenge posed by traditional tests, online test software offers a solution.

1. Challenge: Time-Consuming 

Offline tests often require teachers to spend hours creating tests and then distributing and grading them.

How Online Testing Overcomes This

Online test software lets users create online tests or quizzes with the help of templates and also offers ready-to-use questions.

2. Challenge: High Costs

The amount of paper and stationery used in offline testing can result in high costs.

How Online Testing Overcomes This

The online test software is a web-based solution that requires no installation. The users have to choose a plan that fits their needs and get started right away. Sometimes, they can even get started for free.

3. Challenge: Eror in Grading

With heaps of test papers to grade, chances of an error in grading often arise. Hours of grading test papers manually can also cause teachers stress.

How Online Testing Overcomes This

Online test software allows its users to automate grading the questions and assigning feedback for answers.

4. Challenge: Invigilation

Offline testing can not happen in a non-invigilated setting. It always needs an invigilator under whose supervision the offline tests can be conducted to prevent cheating and other false practices. 

How Online Testing Overcomes This

With online test software, the users can configure settings like question randomization, answer shuffling, and disable tab switching to prevent cheating in a non-invigilated setting. They can also limit the time for answering each question.

5. Challenge: Time & Space-Bound

Offline tests are conducted in a physical space, so they’re typically time-bound. All the learners are gathered in a common space where they’re assigned test papers to be answered and submitted in due time. 

How Online Testing Overcomes This

With a few security configurations in place and a flexible time limit, online tests can be conducted anytime, anywhere. 

Online test software solutions have facilitated a much faster and error-free way of overcoming these challenges posed by the traditional way of testing. They require minimum human effort and allow users to closely monitor their learners’ progress with in-depth analytics and detailed reports.

How to Create an Online Test- Steps to Take

Step-1: Choose a Template or Create from Scratch

The answer to the question- how to create an online test is two-fold: you can either use templates, or create your test from scratch. 

 Using a template is the easiest and quickest way to create online tests. These are designed by professionals and have well-researched questions. 

 To pick a template on your quiz dashboard, click on Create a Quiz and click on Create Scored Quiz. You’ll discover a collection of 100+ scored quiz templates that you can choose from. 

Watch: How to Create Online Tests or Exams

Click on the template you wish to use, preview it, and click on Use This Template to select the template. 

scored quiz

Quiz Template

However, if you don’t find a suitable template or wish to be creative, you can create a test from scratch.

To create a quiz from scratch, click on +Create from scratch and start building your quiz by taking the following steps.

Step-2: Add Questions

On the left side of your interface, locate and click the +New Question button to view the question types. 

Untitled Quiz

Choose from the list of 10+ question types. 

Types of Questions

You have the option to create your own questions, add questions from the question bank, or import questions from any previous test that you’ve created. 

To get ready-to-use questions, simply type your test topic in the search bar located at the top left corner of the window and then choose from the search results that appear.

Ready to Use Questions

Select the questions that you want to add, then click on Use these questions

Step-3: Assign Scoring & Feedback

After you’ve added questions to your quiz, assign scores to the correct answers to enable automated grading. 

To assign scores, locate Popular Settings, open the dropdown menu, and select how you want to assign scores to your questions. 

Popular settings

Similarly, assign feedback that you want to show to your learners. 

To add feedback, click on Advanced at the bottom of your question, and in the space provided for feedback, type the feedback for the answer.

FeedbackStep-4: Create Results

The last step is to choose the type of result. For that, click on Results located on the left of your interface. From the dropdown menu, choose a result type. 


If you want to customize the results page, you can add a description in the following window and add an image, give it a title, add a description, and more.

Customize the result page

Step-5: Configure Settings

As we read above, one of the major challenges posed by traditional testing is the scope of cheating. But when creating online tests, you can avoid it. For this, you need to: 

  • Randomize the order of questions- So everyone gets a different set of questions
  • Shuffle answer options- So it is difficult to copy answers

Go to Popular Settings on the left side of your interface, click on Order of Questions, and select Shuffle questions & answers from the dropdown menu. 

  • Disable tab switching- So that it is impossible to look up answers on the Internet during the test.

To disable tab switching, go to Settings, click on the Security tab and disable tab switching under Browser security

Browser Security

You can also protect your test with a password under Quiz Security. 

protect your test with a password

Configuring these settings is the best way to prevent cheating and unauthorized access. Additionally, you can also configure other settings like notifications, reminders, users, etc. Once you’re done configuring, click on Save, and your test will be ready.

With these steps, you’ll be able to create an online test in no time, albeit not a perfect one. For a perfect online test, there are some rules you need to follow. Find them in the next section.

15 Golden Rules for Creating the Perfect Online Test

If you follow each of the rules laid out below, you can easily create the perfect online test. 

Rule #1. Create Online Tests With Online Exam Software

Using a test creator software or an exam creator software to create online tests can play in your favor in so many ways. It’s a tool to help you show your creativity at every stage of the process, like- adding questions, designing, configuring, and more.

Online Exam SoftwareRule #2. Find & Use Pre-Made Templates and Questions

Often while creating tests, teachers end up spending hours deciding the right questions to add. Even though it’s not much work, it does take plenty of time. 

A smarter way is to use professionally designed templates and ready-to-use questions.

Choose any suitable template and edit it right away to launch your test in minutes. On ProProfs, there are 100+ scored quiz templates that you can choose from to build your tests. 

Quiz Templates

Access ready-to-use questions from the question bank. It is a smarter & more efficient way to build online tests as it cuts down the time by many hours. For instance, there are at least 100k+ questions on thousands of topics in the ProProfs question bank that you can choose from.

Quiz Questions

Watch: How To Create A Quiz Using Question Bank & Templates

Rule #3. Mix up Question Styles

Include the types of questions you would ask on a paper-based test, e.g., multiple-choice, true/false, short answer/essay, etc. Go for a test maker, which is also a multiple-choice test maker so you could create multiple choice tests with images & videos. 

Quiz Maker Question Type

Here are some examples of the different types of questions you could use: 

  • Hotspot Question: 

Hotspot Questions

  • Multiple-Choice Question: 

Multiple Choice Questions

  • Matching Question:

Matching Question

  • Dropdown Question: 

dropdown questions

  • Essay-type Question:

essay type quiz questions

Mixing up question types makes the test paper interesting, and learners don’t lose interest anytime soon.

Rule #4. Group Similar Set of Questions

Group questions on the same topic in a group or those with the same directions in a group. By doing so, you will be able to enhance the readability when you create a test online.

For Example:

  • Questions on global warming can be grouped in a section.
  • Questions with the same directions as “True or False” or “Fill-in-the-blanks” can be grouped.

Rule #5. Make Your Questions Interesting

Along with writing engaging quiz questions here’s what you can do. 

Adding relevant images within questions & answer options will make an online exam or test engaging for learners. You can directly upload an image from your local system, or you can search the web to add an image.

Adding images to a test not only makes it enjoyable, but also helps the test-takers remember the correct answer for a longer time.

Here’s an example of an identification question created by adding an image to the question: 

What is this fish?

identification question

With an easy test maker comes the opportunity to create different types of questions. For example, it’s impossible to add a video to a paper exam. But, you can always add audio or a video in an online test. 

Here’s an example of a video question: 

Video Questions

In a video question, the learners first watch the video and then answer the questions that follow.

And, here’s an example of an audio question: 

Audio Questions

audio question

In an audio question, the learners first listen to the audio and then answer the questions that follow. 

By adding a video or audio track to your questions, you can create questions like “Identify the animal in this video” or “Which Prime Minister’s voice has been captured in this video?”

Creating such types of questions will make your test fun & engaging. 

Rule #6. Check Accuracy of Questions

Before finalizing the questions and moving ahead, you’ll need to check the accuracy of questions. To make sure all the questions added in your test are apt & correct, check off the following points:

✔ Make sure there is only one right answer, and all other answers are incorrect. Leave no room for confusion.

✔ Arrange answer options in numerical, alphabetical, or sequential order.

✔ Make sure that all answer choices are grammatically or otherwise consistent so that no learner might (correctly or incorrectly) assume that it cannot be the correct answer option.

Rule #7. Configure Security Settings to Prevent Cheating

Configure security just like you’d do for a paper-based test to ensure that learners don’t cheat in online tests. You can:

  • Randomize Questions

Change the order of questions so that learners sitting next to each other would not have the same set of questions.

  • Shuffle Answer Options

For multiple-choice questions, you can shuffle the answer option such that options (such as A, B, C, D in multiple-choice questions) are not always in the same order when a question is presented. That way, no one can take an answer key from another learner.

Shuffle Answer Options

  • Put a Time Limit

You can either put a limit on the entire test or certain questions so that learners only have the time to finish a test and not enough time to look up answers elsewhere.

Rule #8. Automate Grading

Assign scores & grades to correct answers while creating questions in a test. These grades will be automatically assigned each time a learner attempts the correct answer.

Automate Grading

Automated grading or scoring for questions will save you from grading each answer individually. This way, you’ll save hours that you’d otherwise spend grading the papers manually. Automated grading works best for questions types like fill-in-the-blanks, true or false, multiple-choice, etc.

Rule #9. Add Instant Feedback to Answers

Provide learners with instant feedback (explanations) based on their answers. Providing instant feedback for each answer will help learners practice and attain mastery over a topic.

The feedback will be displayed to the learners as soon as they complete answering a question. 

Add Feedback

You can add three types of instant feedback in a test:

  • Single feedback for all answers
  • Feedback for every correct as well as incorrect answers
  • Feedback for each answer option

Rule #10. Personalize Your Tests

Give your tests a unique personality. Personalize your online tests as and how you like them. If the standard layout and appearance of the online test don’t please you, edit the test and make some custom changes to make it more attractive for the test takers.

Experiment with logos, color schemes, or background images to personalize your test. See what fits best and go for it!

For example, while creating a test about healthy food practices, go for a background image with healthy food options. It helps give a personality to tests, and they appear more attractive.

Rule #11. Customize Test Results

A test generator software allows you to decide how to display the test results to your learners.

So, when you create tests in a test maker software, you can customize test results based on learners’ scores or grades like “good work,” “excellent work, keep it up,” “revise & attempt again,” etc. that will be displayed to the learners at the end of their quiz.

Customize Test Result

You can even choose what part of their learners’ report has to be displayed, like the total number of correct/incorrect answers, the time taken to complete the quiz, etc.

Rule #12. Secure Your Test with a Password

To prevent unauthorized access, protect your online tests with a password and create a private link so that only authorized learners with their unique log-in credentials can access the test.

Rule #13. Review Settings Before Sharing

Once you’re done creating your test, never forget to go back and review all the settings. There might be something you missed or some change that you want to make. Reviewing your settings will give you the window to make sure there are no shortcomings in your test.

Rule #14. Share Secured Tests

Once you’ve reviewed all the settings, especially the secured settings, share your tests via email, share in a group (online classroom) or simply add tests online by embedding them on your website.

But, make sure your tests are password protected to avoid unauthorized access.

Rule #15. Access Automated Reports & Stats

When you create an online test with an online test maker, the reports and stats are generated automatically.

You’ll have access to reports and stats that you can view, download, or share.

With these reports, you can view learners’ names and email addresses, ‘total scores’ of learners, ‘time-taken to complete the test, learners’ answers for each of the questions, time spent per question report, etc.

Here’s an example of a grade book report generated by the ProProfs Online Test Maker:

ProProfs Online Test Maker

These reports will help you determine the knowledge gaps, question difficulty level, the average time to complete the quiz, etc.

These rules will help you polish your online test-building skills. And, do remember to find a good online test maker software that fits your needs. You can find them online as quiz software, student assessment software, online quiz maker, online quiz generator, etc.

Now that you’re familiar with the rules, go ahead, and start creating perfect online tests. In the next section, touch down on a few points about the usefulness of online test software. 

How is an Online Test Software Useful for You?

Online test maker simplifies the entire learning process for students as well as for the teachers. Here’s how:

  • Gives a Better Overview

The best part of using a test maker is that it gives a better overview of questions. This is helpful because when students look at a long list of questions, they become highly strung, and there is a probability that they will skip the questions to which they do not know the answers. 

To prevent that, you can show one question at a time or all at once. You can also set a reminder for the questions that the learners skip. This will help students attempt each question and learn from their mistakes.

  • Helps Address All Learning Styles

Every learner is different and has a different learning style. Some are visual learners, some are auditory learners, and some are kinesthetic learners. 

Multiple-choice questions, fill-in-the-blanks, hotspot questions, image-based questions, questions audio, and video are intuitive for learners and draw their attention. 

So, when you use a single type of question in your test, it might not be possible for you to address different learning styles. But, when you use a test maker, you can use a mix of question types that will help you address different learning styles.

  • Saves Time & Effort

Grading test papers manually and assigning feedback for answers is an extremely time-consuming task for teachers. It takes a lot of time and effort to sit and grade each question carefully to avoid any mistakes. 

With an online test maker, teachers are not required to do the heavy lifting as it lets them automate the entire grading process by letting them pre-assign scores to questions. So, when a learner answers the question correctly, it is recognized by the system and graded automatically. 

All they need to do is feed the answers at the time of creating the online tests. This way, learners also get instant results and can focus more on their areas of improvement immediately. 

  1. Mobile-Friendly

Online tests created with an online test maker perfectly fit the screen size of tablets, laptops, and smartphones. 

So you don’t have to bug your learners to take the tests at a particular time. You can simply set a date and time for test availability and let your learners take the test at their convenience within the set time & period. 

  • Issue Certificates

Expecting your students to complete academic quizzes without an enticing offer isn’t a good strategy. Every student requires motivation or an incentive to complete an online test. 

Knowing that a reward is waiting for them post quiz completion, students will concentrate more to get good results. That’s why, you should choose a quiz maker that allows you to issue certificates to the quiz takers after completing the test. 

Watch: How to Customize a Quiz Certificate in ProProfs.com

By now, you can see that using online test software can help you in a multitude of ways.

It’s time you learned how you can choose the best one. 

How to Select the Right Online Test Software

When you begin your search for the right online test software, you’ll find that the web pages are crammed with a zillion test tools offering a plethora of features. But, you need to look for the one that checks the following boxes:


The software you choose must be easy to use. If it requires you to put in a lot of brainstorming and effort or install software, it might not be the right one to go for. The lesser the hassle, the better the software.

✅ Options to Create Different Types of Tests

This is non-negotiable for teachers. The software you choose must allow you to create different types of tests. It is important because every learner has a different way of learning i.,e, a learning style. Creating tests that address their learning styles is the only way to improve learning and knowledge retention. 

And for that, the tool must allow you to use different types of questions, including multiple-choice, essay, hotspot, image-based questions to test identification skills, questions with video and audio to make learning engaging, and more.

✅ Automated Grading & Feedback

The tool you choose must be able to automatically grade the questions and calculate the final scores. 

Automated grading feature single-handedly increases the efficiency of online tests manifold. It is a major time-saver as answers are automatically graded for hundreds or even thousands of learners, and feedback is delivered instantly.

✅ Smart Tracking & Reporting

Coming down to another most important factor in successful online testing- the reports. The software you choose must offer smart reporting & tracking features. Ask yourself- what good is using software if you have to prepare the reports yourself?

Tools that let you track your learners’ progress in real-time and generate detailed reports after the test is complete are the ones you must go for. You should be able to view all your learners’ activities like when they took the test, how much time they took to complete the test, at what question, did they drop the test, the number of wrong attempts they made, and more.

✅ Settings & Configurations

Ensure that the online test software you are considering allows you to configure the necessary settings like- enabling password protection, setting a time limit, enabling notifications, randomizing questions, disabling tab switching, and more.

You can also watch this video tutorial to understand How to Choose the Best Test Generator

Watch: How to Choose the Best Test Generator

Now that we’ve told you what to look for in an online test tool, we might as well recommend you one. 

Why Choose ProProfs Online Test Platform

To begin with, it checks all the boxes mentioned in the previous section. Also, it offers all the features you could possibly need to ensure smooth educational assessment, such as:

  • 100+ Templates

Launch online tests or quizzes with the help of 100+ professionally designed scored quiz templates

  • 100,000+ Ready-to-use questions

Tackle the hassle of creating the right question for online tests with the help of a dedicated question library. Explore 100k+ ready-to-use quiz questions

  • 10+ Question Types 

Curate your online tests to different learning styles with the help of 10+ question types, including video questions.

  • Automated Grading 

Pre-assign scores to questions to enable automated grading & save hours of your time. 

  • Instant Feedback 

Allow your learners to learn from their mistakes by adding feedback for incorrect answers. 

  • 100+ Settings & Configurations 

Prevent cheating by randomizing questions and disabling tab switching. Secure your tests with a password, enable notifications and reminders, create user groups, and 100+ more settings. 

  • Reports & Stats

Access insightful details like the time spent by your learners in completing the test, number of correct or incorrect answers, total number of attempts, etc.

  • Completion Certificates 

Customize completion certificates that will be issued to your learners automatically when they complete the test. 

Although there are several options for best quiz maker software on the Internet, it’s advisable to go for a user-friendly, customizable, and secure quiz-making tool. Also, take a free trial of the tool before making up your mind. This way, you can get an idea of its functionality and usability. Then you can finalize once you think it’s a great choice.

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About the author

Priyanshi has more than four years of experience in the eLearning industry. She is an ardent follower of new trends emerging in the learning & training sphere and loves to create interesting articles on the same. She has a passion for listicles too. In her free time, you’ll probably find her reading or exploring bizarre content on the web.

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