W2 Finance SAP Training Course Assessment

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W2 Finance SAP Training Course Assessment - Quiz

Please complete this assessment at the end of your weeklong SAP training course. The course assessment is solely intended to identify action items and areas of improvement for the training initiative and are not used for any other purpose. Participation is mandatory. Your scores are confidential.


Questions and Answers
  • 1. 

    Please select the identifying code for the course you are attending. (To be provided by the instructor)

    • A.

      AFI01

    • B.

      AFI02

    • C.

      BFI01

    • D.

      BFI02

    • E.

      PFI01

    Explanation
    The question asks the test taker to select the identifying code for the course they are attending. The options provided are AFI01, AFI02, BFI01, BFI02, and PFI01. The correct answer can only be determined by the test taker based on the code provided by their instructor. Without the instructor's input, it is not possible to determine the correct answer.

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  • 2. 

    Which module has functionality used in the selling, shipping, and billing of products and services?  

    • A.

      Production Planning (PP)

    • B.

      Sales & Distribution (SD)

    • C.

      Controlling (CO)

    • D.

      Plant Maintenance (PM)

    Correct Answer
    B. Sales & Distribution (SD)
    Explanation
    The Sales & Distribution (SD) module in an enterprise resource planning (ERP) system is responsible for managing the selling, shipping, and billing of products and services. This module helps streamline the entire sales process, from order management to delivery and invoicing. It includes functionalities such as sales order processing, pricing, inventory management, and customer billing. By using the SD module, businesses can effectively track and manage their sales activities, ensuring smooth operations and customer satisfaction.

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  • 3. 

    Which of the following is not a key benefit of SAP?  

    • A.

      One time entry of data.

    • B.

      Online and real time availability of information.

    • C.

      Transactions do not impact financials until end-of-day processing.

    Correct Answer
    C. Transactions do not impact financials until end-of-day processing.
    Explanation
    The key benefits of SAP include one time entry of data, online and real-time availability of information. However, the statement "Transactions do not impact financials until end-of-day processing" does not align with the benefits of SAP. In SAP, transactions are usually processed in real-time, meaning they immediately impact the financials. Therefore, this statement is not a key benefit of SAP.

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  • 4. 

    What does a transaction code identify?

    • A.

      The user who submits a transaction

    • B.

      The source database number for the information populating a report

    • C.

      The time and date of a single instance of a repeating transaction

    • D.

      A unique SAP transaction based on its purpose

    Correct Answer
    D. A unique SAP transaction based on its purpose
    Explanation
    A transaction code in SAP is a unique identifier that is assigned to each transaction based on its purpose. It helps users navigate through the system and access specific functions or processes quickly and efficiently. Each transaction code corresponds to a particular task or activity within SAP, allowing users to easily find and execute the desired transaction. Therefore, the correct answer is that a transaction code identifies a unique SAP transaction based on its purpose.

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  • 5. 

    The GL Account Master record is divided into the Chart of Accounts segment and the ____________ segment.  

    Correct Answer
    company code
    Explanation
    The GL Account Master record is divided into the Chart of Accounts segment and the company code segment. The Chart of Accounts segment contains the general information about the GL account, such as the account number, description, and type. The company code segment, on the other hand, contains the specific information related to a particular company code, such as the account currency, reconciliation account, and tax category. This division allows for the customization of GL accounts based on the specific requirements of each company code within the organization.

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  • 6. 

    Which digit in the profit center number defines the continent to which the profit center belongs?  

    • A.

      First digit

    • B.

      Second and third digit

    • C.

      Last three digits

    Correct Answer
    A. First digit
    Explanation
    The first digit in the profit center number defines the continent to which the profit center belongs. This suggests that the profit center number has a specific format where the first digit represents the continent. Without further information, it is difficult to determine which continents correspond to which digits, but it can be inferred that the profit center number is structured in a way that allows for easy identification of the continent based on the first digit.

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  • 7. 

    Open items are:   

    • A.

      Accounts with no outstanding balance due

    • B.

      Transactions that have been cleared and are in the archiving queue

    • C.

      Accounts with no activity in the current billing cycle

    • D.

      Transactions that have not been cleared and remain on the account

    Correct Answer
    D. Transactions that have not been cleared and remain on the account
    Explanation
    Open items refer to transactions that have not been cleared and remain on the account. These transactions may include pending payments, outstanding invoices, or any other financial activity that has not been resolved or reconciled. Open items are important to track and manage in order to ensure accurate financial records and to prevent any discrepancies or errors in the account.

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  • 8. 

    How does document header data differ from line item data?  

    • A.

      Header data calculates totals of the line items, line items have data for a unique item.

    • B.

      Header data pertains to the entire document while line item data pertains to a particular item.

    • C.

      Header data is used to organize line items by business code, line items cannot be subdivided.

    • D.

      Header data appears only on the first page of a document, line items appear throughout the document.

    Correct Answer
    B. Header data pertains to the entire document while line item data pertains to a particular item.
    Explanation
    Document header data differs from line item data in that header data pertains to the entire document, while line item data pertains to a particular item. Header data calculates totals of the line items, whereas line items have data for a unique item. Additionally, header data is used to organize line items by business code, whereas line items cannot be subdivided. Furthermore, header data appears only on the first page of a document, while line items appear throughout the document.

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  • 9. 

    BHI profitability is tracked in CO-PA by which of the following major characteristics? (More than one answer may be correct)   

    • A.

      Customer

    • B.

      Organization

    • C.

      Profit and Loss Statement

    • D.

      Cost Center

    Correct Answer(s)
    A. Customer
    B. Organization
    Explanation
    BHI profitability is tracked in CO-PA by customer and organization. CO-PA, or Profitability Analysis, is a module in SAP that helps track and analyze profitability based on different characteristics. By tracking profitability based on customer and organization, BHI can gain insights into which customers and organizations are contributing the most to their overall profitability. This information can be used to make strategic decisions and optimize their business operations.

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  • 10. 

    Which of the following statements defines the term “Transaction Currency”?  

    • A.

      Currency in which the document is posted

    • B.

      Currency in which the legal entity financial statements are generated

    • C.

      Currency in which consolidated financial statements are reported

    Correct Answer
    A. Currency in which the document is posted
    Explanation
    The term "Transaction Currency" refers to the currency in which the document is posted. This means that when a transaction is recorded or posted in an accounting system, it is done so in the currency that is used for that specific transaction. This is important for accurate financial reporting and analysis, as it allows for the proper tracking and recording of transactions in their respective currencies.

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  • 11. 

    Which of the following statements are true about Chart of Accounts settings in the GL Account Master record?  

    • A.

      Pertain to all company codes

    • B.

      Pertain to a particular company code

    • C.

      Posting Control is an example of Chart of Accounts settings

    • D.

      All of the above

    Correct Answer
    A. Pertain to all company codes
    Explanation
    The correct answer is "Pertain to all company codes." This means that the Chart of Accounts settings in the GL Account Master record apply to all company codes within an organization. This ensures consistency and uniformity in the financial reporting and accounting processes across all company codes.

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  • 12. 

    The _______ date is defaulted to the current date by SAP.  

    Correct Answer
    posting
  • 13. 

    Which of the following statements are true about document parking in SAP? (More than one answer may be correct)   

    • A.

      Parked documents can be posted at a later stage.

    • B.

      Parked documents can be changed as often as required.

    • C.

      Parking of documents updates transaction data in SAP.

    Correct Answer(s)
    A. Parked documents can be posted at a later stage.
    B. Parked documents can be changed as often as required.
    Explanation
    Parked documents in SAP can be posted at a later stage, allowing users to temporarily store incomplete or unverified documents. They can also be changed as often as required, providing flexibility for making adjustments or corrections before final posting. However, parking documents does not update transaction data in SAP.

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  • 14. 

    Which of the following data never changes in recurring entries?   

    • A.

      Amount

    • B.

      Account

    • C.

      Posting Key

    • D.

      All of the above

    Correct Answer
    D. All of the above
    Explanation
    In recurring entries, all of the above data (Amount, Account, and Posting Key) never changes. Recurring entries are used for regularly occurring transactions, and these specific data elements remain constant for each occurrence of the transaction. The amount represents the monetary value of the transaction, the account identifies the specific account to be debited or credited, and the posting key determines the type of posting to be made (such as a debit or credit).

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  • 15. 

    Which of the following are segments of Customer Master data? (More than one answer may be correct)   

    • A.

      Purchasing Organization Data

    • B.

      Invoice Data

    • C.

      Company Code Data

    • D.

      Sales Organization Data

    Correct Answer(s)
    C. Company Code Data
    D. Sales Organization Data
    Explanation
    The segments of Customer Master data include Company Code Data and Sales Organization Data. Company Code Data refers to the information related to a specific company code, such as payment terms and credit limits. Sales Organization Data includes information specific to a sales organization, such as sales area and shipping conditions. These segments are important for managing customer information and conducting business transactions effectively.

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  • 16. 

    Reports in ZMENU are grouped by process area.   

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Reports in ZMENU are grouped by process area. This means that the reports are organized and categorized based on the different process areas within ZMENU. This allows for easier navigation and access to specific reports that pertain to a particular process area.

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  • 17. 

    All postings in Accounts Payable are recorded directly in the General Ledger.   

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    This statement is false because all postings in Accounts Payable are not recorded directly in the General Ledger. Instead, they are first recorded in the subsidiary ledger for Accounts Payable, and then summarized and posted to the General Ledger at a later time. The subsidiary ledger provides more detailed information about individual accounts, while the General Ledger provides a summary of all accounts.

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  • 18. 

    A block on the Vendor Master data is set at the Company Code and ________________ level.  

    • A.

      Client

    • B.

      Sales Organization

    • C.

      Purchasing Organization

    • D.

      Open Item

    Correct Answer
    C. Purchasing Organization
    Explanation
    The block on the Vendor Master data is set at the Company Code and Purchasing Organization level. This means that the block will be applied to specific purchasing organizations within the company code, restricting any transactions or activities related to the vendor for those specific purchasing organizations.

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  • 19. 

    Which of the following statements are true about the invoice verification process in SAP? (More than one answer may be correct)  

    • A.

      Unmatched invoices are excluded from the payment run.

    • B.

      Invoice verification is aimed at ensuring that vendors are paid the correct amount at the right time.

    • C.

      Unmatched invoices are included in the payment run.

    • D.

      Unmatched invoices are paid immediately in cash.

    Correct Answer(s)
    A. Unmatched invoices are excluded from the payment run.
    B. Invoice verification is aimed at ensuring that vendors are paid the correct amount at the right time.
    Explanation
    The statement "Unmatched invoices are excluded from the payment run" is true because unmatched invoices are not considered for payment until they are matched with a corresponding purchase order or goods receipt. The statement "Invoice verification is aimed at ensuring that vendors are paid the correct amount at the right time" is also true because the purpose of invoice verification is to verify the accuracy and timeliness of vendor payments.

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  • 20. 

    GR/IR account is a ____________ account. (More than one answer may be correct)     

    • A.

      Liabilities

    • B.

      Profit & Loss

    • C.

      Clearing

    • D.

      None of the above

    Correct Answer(s)
    A. Liabilities
    C. Clearing
    Explanation
    The GR/IR account is a liabilities account because it represents the amount owed to suppliers for goods or services received but not yet paid for. Additionally, it is also a clearing account because it is used to clear any discrepancies between the goods received and the invoice received from the supplier.

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  • 21. 

    An eTRS form is initiated to perform: (More than one answer may be correct)   

    • A.

      Transfers

    • B.

      Retirements

    • C.

      Sales

    • D.

      All of the above

    Correct Answer
    D. All of the above
    Explanation
    The eTRS form is initiated to perform transfers, retirements, and sales. This means that the form can be used for all of these purposes.

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  • 22. 

    Which of the following statements are true about Fixed Asset Master data? (More than one answer may be correct)   

    • A.

      The Asset Master record represents a Fixed Asset that can be identified individually.

    • B.

      A Fixed Asset Master record contains just one asset sub-number.

    • C.

      An asset sub-number is used to maintain a parent-child relationship among individual Asset Master records.

    • D.

      All of the above

    Correct Answer(s)
    A. The Asset Master record represents a Fixed Asset that can be identified individually.
    C. An asset sub-number is used to maintain a parent-child relationship among individual Asset Master records.
    Explanation
    The first statement is true because the Asset Master record represents a Fixed Asset that can be identified individually. The third statement is also true because an asset sub-number is used to maintain a parent-child relationship among individual Asset Master records.

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  • 23. 

    Each asset is assigned to only one asset class.  

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    This statement is true because in asset management, each asset is typically classified into a specific asset class based on its characteristics, such as stocks, bonds, real estate, or commodities. This classification helps investors and portfolio managers to organize and analyze their investments effectively. Assigning each asset to only one asset class ensures clarity and consistency in portfolio management practices.

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  • 24. 

    Which of the following statements are true about the Material Master record? (More than one answer may be correct)  

    • A.

      It is the company's central source for retrieving material-specific data.

    • B.

      It is used by all components in the SAP Logistics System.

    • C.

      You can enter and change any data in a Material Master record yourself.

    • D.

      None of the above

    Correct Answer(s)
    A. It is the company's central source for retrieving material-specific data.
    B. It is used by all components in the SAP Logistics System.
    Explanation
    The Material Master record serves as the central source for retrieving material-specific data in a company. It is also used by all components in the SAP Logistics System. However, it is not possible for users to enter and change any data in a Material Master record themselves.

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  • 25. 

    Periodic update of standard cost for all materials is done: (More than one answer may be correct)   

    • A.

      As a result of PPV analysis

    • B.

      Changes in manufacturing standard cost

    • C.

      Exchange rate variances

    • D.

      None of the above

    Correct Answer(s)
    B. Changes in manufacturing standard cost
    C. Exchange rate variances
    Explanation
    The periodic update of standard cost for all materials is done as a result of changes in manufacturing standard cost and exchange rate variances. PPV analysis may also be a factor in determining the periodic update of standard cost, but it is not explicitly mentioned in the given options. Therefore, the correct answers are changes in manufacturing standard cost and exchange rate variances.

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  • 26. 

    Which of the following statements are true about Moving Average Price? (More than one answer may be correct)  

    • A.

      It is the price that changes in consequence of goods movements.

    • B.

      It is used to value a material.

    • C.

      It does not include the landing costs of the material.

    • D.

      None of the above.

    Correct Answer(s)
    A. It is the price that changes in consequence of goods movements.
    B. It is used to value a material.
    Explanation
    Moving Average Price is a method used to value a material, and it is the price that changes as a result of goods movements. However, it does not include the landing costs of the material.

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  • 27. 

    Which of the following are components of MAP?  

    • A.

      Freight

    • B.

      Custom Duties

    • C.

      Cost of Materials

    • D.

      All of the above

    Correct Answer
    D. All of the above
    Explanation
    MAP, or Manufacturing Accounting and Production, is a system that helps track and manage costs related to manufacturing processes. The components of MAP include freight, custom duties, and the cost of materials. Freight refers to the transportation costs associated with moving materials or finished goods. Custom duties are taxes imposed on imported or exported goods. The cost of materials includes the expenses incurred in purchasing raw materials or components used in the manufacturing process. Therefore, all of the given options are components of MAP.

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  • 28. 

    In which SAP menu folders are standard SAP reports commonly found? (Please choose the best answer)  

    • A.

      Information System

    • B.

      List Displays

    • C.

      Reporting

    • D.

      Purchasing

    Correct Answer
    A. Information System
    Explanation
    Standard SAP reports are commonly found in the "Information System" menu folder. This folder is specifically designed to provide users with access to various reports and data analysis tools within the SAP system. It is a centralized location where users can find pre-built reports that are commonly used for reporting and data analysis purposes.

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  • 29. 

    Which letter identifies a “custom” report?  

    • A.

      P

    • B.

      Z

    • C.

      H

    • D.

      C

    Correct Answer
    B. Z
    Explanation
    The letter "Z" identifies a "custom" report.

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  • 30. 

    Click the “Enter” key to run a report.   

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Pressing the "Enter" key does not run a report. It is a common misconception that pressing the "Enter" key will automatically run a report, but in reality, it depends on the specific software or program being used. In some cases, pressing "Enter" may simply move the cursor to the next line or perform a different function altogether. Therefore, the statement is false.

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