PRINCE2 Foundation Style Exam

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PRINCE2 Foundation Style Exam - Quiz

PRINCE2 FOUNDATION STYLE EXAM CONSIST OF 45 QUESTIONS IN TOTAL IN 50 MINS.


Questions and Answers
  • 1. 

    Which is one of the six aspects of project performance that we wish to manage ?

    • A.

      Performance

    • B.

      Reliability

    • C.

      Scope

    • D.

      Ease of use

    Correct Answer
    C. Scope
    Explanation
    Scope is one of the six aspects of project performance that we wish to manage. Project scope refers to the specific goals, deliverables, tasks, and features that are included in a project. Managing the scope of a project involves defining and controlling what is included and excluded from the project. This ensures that the project stays focused and on track, and helps to prevent scope creep, where additional requirements or changes are added to the project without proper evaluation and control. By managing the scope effectively, we can ensure that the project is delivered within the defined boundaries and meets the desired objectives.

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  • 2. 

    What is the purpose of the Business case Theme ?

    • A.

      Ensures the establishment of procedures to monitor and evaluate actual achievements versus those planned.

    • B.

      Establishes methods to judge whether the ongoing project is justified, in order to support decision making

    • C.

      Improves the potential for project success through assessment and control of uncertain events or situations

    • D.

      Describes how, when and at what cost products can be delivered so facilitating communication and control

    Correct Answer
    B. Establishes methods to judge whether the ongoing project is justified, in order to support decision making
    Explanation
    The purpose of the Business case Theme is to establish methods to judge whether the ongoing project is justified, in order to support decision making. This means that the Business case Theme helps to evaluate the ongoing project and determine if it is worth continuing or if changes need to be made. It provides a framework for decision making and ensures that resources are allocated effectively.

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  • 3. 

    The purpose of which theme is to establish mechanisms to monitor and compare actual achievements against those planned?

    • A.

      Business Case

    • B.

      Change

    • C.

      Progress

    • D.

      Quality

    Correct Answer
    C. Progress
    Explanation
    The theme of "Progress" is focused on establishing mechanisms to monitor and compare actual achievements against those planned. This theme ensures that progress is tracked and measured throughout the project, allowing for adjustments to be made if necessary. It provides a framework for evaluating the success of the project and ensuring that it stays on track towards its desired outcomes.

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  • 4. 

    The incorporation of the primary stakeholders on the project management team supports which principle?

    • A.

      Continued Business Justification

    • B.

      Defined roles and responsibilities

    • C.

      Manage by stages

    • D.

      Manage by exception

    Correct Answer
    B. Defined roles and responsibilities
    Explanation
    The incorporation of the primary stakeholders on the project management team supports the principle of "Defined roles and responsibilities." This means that each stakeholder has a clear understanding of their role and responsibilities within the project, which helps to ensure effective communication, coordination, and accountability. By having defined roles and responsibilities, the project team can work together more efficiently and effectively towards achieving project goals.

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  • 5. 

    Identify the missing words in the following sentenceA purpose of the Managing a Stage Boundary process is to provide the Project Board with sufficient information so that it can approve the  [ ? ] for the next stage

    Correct Answer
    Work Packages
    Exception Report
    Stage Plan
    Project Brief
    Explanation
    The purpose of the Managing a Stage Boundary process is to provide the Project Board with sufficient information so that it can approve the work packages, exception report, stage plan, and project brief for the next stage.

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  • 6. 

    In which process would a concern about the amount of stage tolerance remaining be recorded in the Issue Register ?

    • A.

      Directing a Project

    • B.

      Managing a Stage Boundary

    • C.

      Managing a Product Delivery

    • D.

      Controlling a Stage

    Correct Answer
    D. Controlling a Stage
    Explanation
    In the process of Controlling a Stage, a concern about the amount of stage tolerance remaining would be recorded in the Issue Register. This process involves monitoring the progress of the stage, assessing the actual results against planned targets, and taking corrective actions if necessary. By recording concerns about the amount of stage tolerance remaining in the Issue Register, the project team can track and manage any deviations from the planned tolerances, ensuring that the project stays within acceptable limits and taking appropriate actions to address any issues that may arise.

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  • 7. 

    Which quality review role is responsible for submitting questions on a product ?

    • A.

      Chair

    • B.

      Presenter

    • C.

      Reviewer

    • D.

      Administrator

    Correct Answer
    C. Reviewer
    Explanation
    The correct answer is "Reviewer." In the context of quality review, a reviewer is responsible for evaluating and assessing the product. They would typically review the product and provide feedback or suggestions for improvement. In this case, the reviewer's role includes submitting questions about the product, possibly to clarify certain aspects or seek further information.

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  • 8. 

    Which role agrees the techniques, products and constraints for delivering a Work Package with the Project Manager?

    • A.

      Executive

    • B.

      Project Assurance

    • C.

      Senior Supplier

    • D.

      Team Manager

    Correct Answer
    D. Team Manager
    Explanation
    The Team Manager is responsible for delivering a Work Package within a project. They work closely with the Project Manager to agree on the techniques, products, and constraints for delivering the Work Package. The Team Manager is responsible for managing the team and ensuring that the work is completed according to the agreed-upon specifications. They provide regular updates to the Project Manager and collaborate with other stakeholders to ensure the successful delivery of the Work Package.

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  • 9. 

    Which role is responsible for capturing the customers quality expectations ?

    • A.

      Project Manager

    • B.

      Executive

    • C.

      Senior Supplier

    • D.

      Senior User

    Correct Answer
    A. Project Manager
    Explanation
    The Project Manager is responsible for capturing the customers' quality expectations. As the leader of the project, the Project Manager is responsible for understanding the requirements and expectations of the customers and ensuring that they are met throughout the project. They communicate with the customers, gather their feedback, and incorporate their expectations into the project plan and deliverables. This role plays a crucial role in ensuring customer satisfaction and delivering a high-quality product or service.

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  • 10. 

    Which product is used when creating the Initiation Stage plan?

    • A.

      Project Approach

    • B.

      Project plan

    • C.

      Quality Register

    • D.

      Issue Register

    Correct Answer
    A. Project Approach
    Explanation
    The Project Approach is used when creating the Initiation Stage plan. During the initiation stage of a project, the project approach is developed to outline the overall strategy and approach for executing the project. It includes important aspects such as project objectives, scope, deliverables, timelines, resources, and risks. The project approach provides a high-level overview of how the project will be executed and sets the foundation for the detailed project plan that will be developed in subsequent stages.

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  • 11. 

    How does  a programme differ from a project ?

    • A.

      Projects are temporary

    • B.

      Projects have an organization structure

    • C.

      Programmes have a shorten lifespan

    • D.

      Programme lifespan tends to cover realization of benefits

    Correct Answer
    D. Programme lifespan tends to cover realization of benefits
    Explanation
    A programme differs from a project in terms of lifespan and focus. While projects are temporary and have a specific organization structure, programmes have a shorter lifespan and are focused on the realization of benefits. This means that programmes are designed to achieve long-term goals and maximize the benefits that can be gained from them, whereas projects are more focused on completing specific tasks or deliverables within a set timeframe.

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  • 12. 

    What is defined withing the Organization theme ?

    • A.

      Project Resource Requirements

    • B.

      Projects acceptance criteria

    • C.

      Responsibilities for managing teams

    • D.

      Jobs for Individuals to perform

    Correct Answer
    C. Responsibilities for managing teams
    Explanation
    Within the Organization theme, responsibilities for managing teams are defined. This means that the roles and responsibilities of individuals within the project team are clearly outlined and assigned. This ensures that everyone knows their specific tasks and duties, and who they report to. It helps in establishing clear lines of communication and accountability within the project team, ensuring that the project is effectively managed and executed.

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  • 13. 

    Which principle is supported by the creation of the Quality Management Strategy ?

    • A.

      Continued Business Justification

    • B.

      Focus on Products

    • C.

      Manage by Exception

    • D.

      Manage by Stages

    Correct Answer
    B. Focus on Products
    Explanation
    The creation of the Quality Management Strategy supports the principle of "Focus on Products." This principle emphasizes the importance of delivering high-quality products that meet the needs and expectations of the stakeholders. By creating a Quality Management Strategy, an organization can define the processes, techniques, and standards that will be used to ensure that the products are of the highest quality. This aligns with the principle of focusing on products rather than just following processes or procedures.

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  • 14. 

    What is purpose of the Risk Management Strategy

    • A.

      Describes how risk management will be implemented throughout the organization

    • B.

      Capture and maintains information on all identified risks relating to the project

    • C.

      Documents specific actions for responding to risks

    • D.

      Describes procedures and techniques for managing project risks

    Correct Answer
    D. Describes procedures and techniques for managing project risks
    Explanation
    The purpose of the Risk Management Strategy is to describe the procedures and techniques that will be used to manage project risks. This includes outlining the steps that will be taken to identify, assess, and mitigate risks, as well as the methods for monitoring and controlling risks throughout the project. The strategy serves as a guide for the project team and stakeholders on how to effectively manage risks and ensure the project's success.

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  • 15. 

    In which situation might the Controlling a Stage process be used ?

    • A.

      Managing a long initiation stage of a complex project

    • B.

      Managing the activities of a complex programme

    • C.

      Managing support activities following the handover of the products to the operational environment

    • D.

      Creating an Exception plan to replace the current Stage plan

    Correct Answer
    A. Managing a long initiation stage of a complex project
    Explanation
    The Controlling a Stage process might be used when managing a long initiation stage of a complex project. This process helps in monitoring and controlling the progress of the project stage, ensuring that it stays on track and meets its objectives. It involves activities such as reviewing progress, assessing risks, and making necessary adjustments to the stage plan. By using the Controlling a Stage process, project managers can effectively manage the complexities and uncertainties that often arise during the initiation stage of a project.

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  • 16. 

    Basing projects on a "management by exception" framework provides which benefit?

    • A.

      Promotes consistency of project work

    • B.

      Project is not seen as an end in itself

    • C.

      Clarity of what a project will deliver, why, when and by whom

    • D.

      Efficient and economic use of management time

    Correct Answer
    D. Efficient and economic use of management time
    Explanation
    Basing projects on a "management by exception" framework allows managers to focus their time and attention on critical issues and exceptions, rather than getting involved in every detail of the project. This approach promotes efficiency and saves management time by empowering team members to handle routine tasks and make decisions on their own. It also ensures that management is only involved when necessary, allowing them to prioritize their time and resources effectively. By reducing unnecessary involvement, this framework enables managers to allocate their time more economically and efficiently.

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  • 17. 

    Which role is responsible for authorizing and monitoring work to be completed and for taking corrective action within a stage ?

    • A.

      Project Manager

    • B.

      Project Support

    • C.

      Project Assurance

    • D.

      Team Manager

    Correct Answer
    A. Project Manager
    Explanation
    The Project Manager is responsible for authorizing and monitoring work to be completed and for taking corrective action within a stage. They have the overall responsibility for the successful planning, execution, monitoring, control, and closure of a project. They authorize the work to be done, allocate resources, monitor progress, and take corrective action if necessary to ensure that the project objectives are met. The Project Manager acts as a leader and decision-maker, ensuring that the project is on track and making necessary adjustments to keep it on schedule and within budget.

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  • 18. 

    In which process are the project's risk management techniques and standards defined ?

    • A.

      Starting up a project

    • B.

      Directing a Project

    • C.

      Initiating a Project

    • D.

      Managing Product Delivery

    Correct Answer
    C. Initiating a Project
    Explanation
    During the initiation phase of a project, the project's risk management techniques and standards are defined. This is when the project team identifies potential risks, assesses their impact, and develops strategies to mitigate them. By establishing risk management techniques and standards early on, the project team can effectively manage and minimize risks throughout the project's lifecycle. This ensures that potential threats are identified and addressed proactively, reducing the likelihood of negative impacts on the project's success.

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  • 19. 

    Which is a type of Issue ?

    • A.

      Problem or concern

    • B.

      Risk advice

    • C.

      Off Tolerance

    • D.

      Specification update

    Correct Answer
    A. Problem or concern
    Explanation
    A problem or concern is a type of issue because it refers to something that is causing difficulty or worry. Issues can encompass a wide range of challenges or problems that need to be addressed or resolved. In this case, a problem or concern is one specific type of issue that may require attention or action to find a solution or mitigate any negative impacts.

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  • 20. 

    Which is a characteristic of a project ?

    • A.

      Low risk

    • B.

      Avoids stresses and strains between organizations

    • C.

      Business as usual

    • D.

      Cross- Functional

    Correct Answer
    D. Cross- Functional
    Explanation
    A characteristic of a project is being cross-functional, which means involving individuals from different functional areas or departments within an organization. This allows for diverse perspectives, expertise, and skills to be brought together to achieve project objectives. Cross-functional collaboration promotes effective communication, coordination, and integration of efforts, leading to better decision-making and problem-solving. It also fosters a sense of ownership and accountability among team members, as they work together towards a common goal.

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  • 21. 

    Which plan is optional depending on the complexity of the project

    • A.

      Project plan

    • B.

      Exception plan

    • C.

      Team plan

    • D.

      Initiation stage plan

    Correct Answer
    C. Team plan
    Explanation
    The team plan is optional depending on the complexity of the project because it may not be necessary for every project to have a detailed plan specifically for the team. In simpler projects, the team may not require a separate plan as their tasks and responsibilities can be easily managed within the overall project plan. However, in more complex projects, a team plan may be necessary to outline specific roles, responsibilities, and communication strategies for the team members. Therefore, the need for a team plan varies based on the complexity of the project.

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  • 22. 

    Which statement does NOT define a characteristic of a project ?

    • A.

      Has a higher degree of risk than business as usual

    • B.

      Involves people with different skills introducing a change that will impact others outside of the team

    • C.

      Has a lifespan that usually covers the delivery of the desired outcomes and the realization of the expected benefits.

    • D.

      A temporary management structure created for the implementation of business products.

    Correct Answer
    C. Has a lifespan that usually covers the delivery of the desired outcomes and the realization of the expected benefits.
    Explanation
    The given statement "Has a lifespan that usually covers the delivery of the desired outcomes and the realization of the expected benefits" does not define a characteristic of a project. While projects do have a defined lifespan, this statement does not capture the essence of what distinguishes a project from other endeavors. Projects are characterized by a higher degree of risk compared to business as usual, involve people with different skills introducing a change that impacts others, and have a temporary management structure for implementation.

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  • 23. 

    Which product forms the "contract" between the Project Manager and the Project Board for the project ?

    • A.

      Project Plan

    • B.

      Project Product Description

    • C.

      Project Initiation Document

    • D.

      Project Brief

    Correct Answer
    C. Project Initiation Document
    Explanation
    The Project Initiation Document (PID) forms the "contract" between the Project Manager and the Project Board for the project. The PID is a key document that outlines the project's objectives, scope, deliverables, and key stakeholders. It provides a clear understanding of the project's requirements and serves as a reference point for decision-making throughout the project lifecycle. The PID is typically approved by the Project Board, signifying their agreement and commitment to the project's goals and objectives.

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  • 24. 

    Which of the following is a baseline management product ?

    • A.

      Benefits Review plan

    • B.

      Issue Register

    • C.

      Highlight Report

    • D.

      Product Status Account

    Correct Answer
    A. Benefits Review plan
    Explanation
    The Benefits Review plan is a baseline management product because it outlines the expected benefits of a project or program and provides a framework for monitoring and reviewing those benefits throughout the lifecycle of the project. It helps to ensure that the project is delivering the expected outcomes and provides a basis for decision-making and corrective actions if necessary. The other options, Issue Register, Highlight Report, and Product Status Account, are not specifically related to baseline management but are important project management tools in their own right.

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  • 25. 

    Which of the Prince2 principles uses tolerances to establish the limits of delegated authority ?

    • A.

      Manage by Stages

    • B.

      Tailor to suit the project environment

    • C.

      Focus on products

    • D.

      Manage by exception

    Correct Answer
    D. Manage by exception
    Explanation
    Manage by exception is a Prince2 principle that uses tolerances to establish the limits of delegated authority. This means that individuals are given the authority to make decisions within specified tolerances, but any deviations outside these tolerances must be escalated to higher levels of authority for resolution. This principle helps ensure that projects are managed efficiently and effectively, with appropriate levels of control and oversight.

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  • 26. 

    Which is one of the four integrated elements within PRINCE2

    • A.

      Quality

    • B.

      Role Descriptions

    • C.

      Processes

    • D.

      Product Descriptions

    Correct Answer
    C. Processes
    Explanation
    Processes is one of the four integrated elements within PRINCE2. PRINCE2 is a project management methodology that provides a structured approach to managing projects. Processes refer to the set of activities and steps that need to be followed in order to successfully execute a project. These processes provide a clear framework for planning, executing, and controlling the project, ensuring that it is delivered on time, within budget, and to the required quality standards. By including processes as one of the integrated elements, PRINCE2 emphasizes the importance of having a well-defined and consistent approach to project management.

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  • 27. 

    Which project management team role can trigger a premature closure of a project

    • A.

      Project Manager

    • B.

      Project Board

    • C.

      Corporate or programme management

    • D.

      Project Assurance

    Correct Answer
    B. Project Board
    Explanation
    The Project Board is responsible for making key decisions and providing oversight throughout the project. They have the authority to initiate, modify, or terminate a project. Therefore, the Project Board has the power to trigger a premature closure of a project if they determine that it is necessary or if the project is not meeting its objectives.

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  • 28. 

    How does the Managing a stage Boundary process support the focus on products principle?

    • A.

      Prepares and distributes an interim report on what has gone well

    • B.

      Documents the agreed level of quality for each of the deliverables of the next stage

    • C.

      Re plans a stage in response to a forecast deviation from tolerance

    • D.

      Reviews and if necessary updates the project management team for the next stage

    Correct Answer
    B. Documents the agreed level of quality for each of the deliverables of the next stage
    Explanation
    The Managing a stage Boundary process supports the focus on products principle by documenting the agreed level of quality for each of the deliverables of the next stage. This ensures that there is clarity and agreement on what is expected for each deliverable, helping to maintain a focus on delivering high-quality products throughout the project. By documenting these quality requirements, the project management team can effectively plan and manage the next stage, ensuring that the necessary resources and actions are in place to meet the desired level of quality.

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  • 29. 

    The project Board needs to assess project viability at certain points as defined in the project plan. How does the Progress theme assist this ?

    • A.

      Sending regular Checkpoint reports

    • B.

      Authorizing one stage at a time

    • C.

      Creating Exception reports when tolerance are threatened

    • D.

      During project closure

    Correct Answer
    B. Authorizing one stage at a time
    Explanation
    The Progress theme assists in assessing project viability by authorizing one stage at a time. This means that before moving on to the next stage, the project board reviews the progress made in the current stage and determines if it is viable to proceed. This allows for regular assessment and ensures that the project stays on track and aligns with the project plan. By authorizing one stage at a time, the project board can effectively manage risks, monitor progress, and make informed decisions about the project's viability.

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  • 30. 

    Which is NOT an objective of PRINCE2 stages ?

    • A.

      Provide an opportunity to assess the project viability

    • B.

      Identify the necessary Work Packages

    • C.

      Allow Clarification of the impact of an external influence

    • D.

      Ensure that key decisions are made prior to work needed to implement them

    Correct Answer
    B. Identify the necessary Work Packages
    Explanation
    The objective of PRINCE2 stages is to provide an opportunity to assess the project viability, allow clarification of the impact of an external influence, and ensure that key decisions are made prior to work needed to implement them. However, identifying the necessary Work Packages is not an objective of PRINCE2 stages.

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  • 31. 

    Which product is the Executive responsible for drafting ?

    • A.

      Project Mandate

    • B.

      Project Product Description

    • C.

      Outline Business Case

    • D.

      Project approach

    Correct Answer
    C. Outline Business Case
    Explanation
    The Executive is responsible for drafting the Outline Business Case. This document outlines the justification for the project, including the expected costs, benefits, and risks. It helps the Executive make an informed decision on whether to proceed with the project or not. The Project Mandate is a high-level document that initiates the project, the Project Product Description describes the product to be delivered, and the Project Approach outlines how the project will be executed.

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  • 32. 

    Which process interfaces with corporate or programme management to provide and receive information ?

    • A.

      Managing Product Delivery

    • B.

      Directing a Project

    • C.

      Controlling a Stage

    • D.

      Managing a Stage Boundary

    Correct Answer
    B. Directing a Project
    Explanation
    Directing a Project is the process that interfaces with corporate or programme management to provide and receive information. This process is responsible for ensuring that the project is being delivered according to the agreed objectives and that the project board remains informed of the project's progress. It involves activities such as authorizing project initiation, approving project plans, and providing direction and guidance to the project manager. By interfacing with corporate or programme management, Directing a Project ensures effective communication and alignment between the project and the higher-level management.

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  • 33. 

    What does the Managing Product Delivery process NOT aim to ensure ?

    • A.

      Suppliers understand what is expected of them.

    • B.

      Products of appropriate quality are delivered

    • C.

      The project board is kept informed of progress on the products

    • D.

      Work for the team is agreed with the Project Manager

    Correct Answer
    C. The project board is kept informed of progress on the products
    Explanation
    The Managing Product Delivery process aims to ensure that suppliers understand what is expected of them, that products of appropriate quality are delivered, and that work for the team is agreed with the Project Manager. However, it does not specifically aim to keep the project board informed of progress on the products.

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  • 34. 

    Which is a purpose of the Starting up a a Project process ?

    • A.

      Ensuring that the prerequisites for initiating the project are in place

    • B.

      Establishing that the Project plan can meet the required target dates

    • C.

      Creating the Project initiation documentation so the project can be initiated

    • D.

      Confirming to corporate or programme management that quality expectations will be met

    Correct Answer
    A. Ensuring that the prerequisites for initiating the project are in place
    Explanation
    The purpose of the Starting up a Project process is to ensure that all the necessary prerequisites for initiating the project are in place. This includes ensuring that the necessary resources, funding, and support are available, as well as establishing the project's objectives and scope. By completing this process, the project team can confidently proceed with initiating the project, knowing that all the necessary groundwork has been done.

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  • 35. 

    What levels of plan are recommended by PRINCE2?

    • A.

      Project Plan

    • B.

      Project plan and Stage plan

    • C.

      Project plan, stage plan and Team Plan

    • D.

      Project plan, Stage plan, Team plan and Exception plan

    Correct Answer
    C. Project plan, stage plan and Team Plan
    Explanation
    PRINCE2 recommends the use of project plan, stage plan, and team plan. A project plan provides an overview of the entire project, including its objectives, scope, timeline, and resources. A stage plan breaks down the project into manageable stages, outlining the activities, deliverables, and resources required for each stage. A team plan focuses on the specific tasks and responsibilities of individual team members, ensuring clarity and coordination within the project team. These three levels of planning help to ensure effective project management and successful project delivery.

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  • 36. 

    Which process controls the link between the Project Manager and the Team Manger

    • A.

      Controlling a stage

    • B.

      Managing a stage boundary

    • C.

      Managing a product delivery

    • D.

      Directing a project

    Correct Answer
    C. Managing a product delivery
    Explanation
    Managing a product delivery is the process that controls the link between the Project Manager and the Team Manager. This process ensures that the product is delivered according to the agreed specifications and within the defined time and cost constraints. It involves coordinating the activities of the Team Manager and providing them with the necessary guidance and support to complete the product delivery. The Project Manager is responsible for overseeing and managing this process to ensure successful delivery of the product.

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  • 37. 

    Which statement regarding a project's outputs, outcomes and benefits is correct ?

    • A.

      All outputs have tangible benefits

    • B.

      Outcomes are the long term results of benefits

    • C.

      Outputs are changes in the way the project's products are used

    • D.

      Benefits are improvements resulting from project outcomes

    Correct Answer
    D. Benefits are improvements resulting from project outcomes
    Explanation
    The correct answer is that benefits are improvements resulting from project outcomes. This means that the benefits are the positive changes or improvements that occur as a result of the project's outcomes. The outcomes, on the other hand, are the long-term results or impacts that are achieved through the project's activities and outputs. It is important to note that not all outputs necessarily have tangible benefits, as some outputs may have intangible or indirect benefits.

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  • 38. 

    When would the Team Manager be required to produce a Checkpoint report ?

    • A.

      When a work package is being negotiated

    • B.

      During the creation of products by a team

    • C.

      On completion of the quality checking activities for each product

    • D.

      When reviewing how a stage is progressing

    Correct Answer
    B. During the creation of products by a team
    Explanation
    The Team Manager would be required to produce a Checkpoint report during the creation of products by a team. This report helps in monitoring the progress of the team and ensuring that the products are being created according to the project plan. It provides an overview of the work completed, any issues or risks encountered, and the forecasted completion date for the products. By producing Checkpoint reports during the creation of products, the Team Manager can keep track of the team's progress and take necessary actions to ensure successful completion of the project.

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  • 39. 

    How does the Plans theme support the manage by exception principle ?

    • A.

      Allows the project to be broken into manageable stages

    • B.

      Offers levels of plan for which tolerance can be set

    • C.

      Provides an overview Project plan and a detailed Stage plan

    • D.

      Reviews any change to the Business case at end stage assessments

    Correct Answer
    B. Offers levels of plan for which tolerance can be set
    Explanation
    The Plans theme supports the manage by exception principle by offering levels of plan for which tolerance can be set. This means that the project can be divided into manageable stages, and each stage can have its own plan with defined tolerance levels. This allows for better control and monitoring of the project, as any deviations from the plan can be identified and addressed. By setting tolerance levels, the project manager can focus on exceptions that exceed these levels, while allowing routine tasks to proceed without constant monitoring.

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  • 40. 

    How does the Change Theme support the manage by exception principle ?

    • A.

      Any issue resolution that would introduce a threat to tolerance must be escalated to the Project Board

    • B.

      Any change to a Configuration Item Record must be escalated to the Project Board

    • C.

      Any creation of a product variant will trigger an Exception Report

    • D.

      An exception plan must be accompanied by a Product Status Account

    Correct Answer
    A. Any issue resolution that would introduce a threat to tolerance must be escalated to the Project Board
    Explanation
    The manage by exception principle states that only significant issues or deviations from the plan should be escalated to the higher authority, in this case, the Project Board. The correct answer states that any issue resolution that would introduce a threat to tolerance, meaning it would impact the project's ability to meet its objectives, must be escalated to the Project Board. This aligns with the manage by exception principle as it ensures that only important issues that have the potential to affect the project's overall success are brought to the attention of the higher authority.

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  • 41. 

    Which PRINCE2 principle supports planning only to a level of detail that is manageable and foreseeable ?

    • A.

      Continued business justification

    • B.

      Manage by exception

    • C.

      Focus on products

    • D.

      Manage by Stages

    Correct Answer
    D. Manage by Stages
    Explanation
    Manage by Stages is the PRINCE2 principle that supports planning only to a level of detail that is manageable and foreseeable. This principle emphasizes breaking down the project into manageable stages, with each stage having its own planning and control processes. By planning only for the current stage, the project team can focus on the immediate tasks and deliverables, ensuring that the project remains on track and manageable. This approach allows for flexibility and adjustment as the project progresses, while still maintaining a clear overall direction and control.

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  • 42. 

    Who represents the delivering level on the project management team ?

    • A.

      Project board

    • B.

      Project Manager

    • C.

      Team Manager

    • D.

      Project Support

    Correct Answer
    C. Team Manager
    Explanation
    The team manager represents the delivering level on the project management team. They are responsible for overseeing and coordinating the work of the project team members, ensuring that tasks are completed on time and within budget. The team manager acts as a liaison between the project manager and the team members, providing guidance, support, and resources to ensure successful project delivery.

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  • 43. 

    What is the purpose of the Benefits Review plan ?

    • A.

      Documents the justification for the undertaking of a project

    • B.

      Describes only residual benefits and those that could not be achieved during the lifecycle of the project

    • C.

      Provides a schedule of activities to measure achievements of those benefits which could not be measured during the project

    • D.

      Provides the timescales over which the benefits will be realized, for entry into the Business Case

    Correct Answer
    C. Provides a schedule of activities to measure achievements of those benefits which could not be measured during the project
    Explanation
    The purpose of the Benefits Review plan is to provide a schedule of activities that will measure the achievements of the benefits that could not be measured during the project. This plan outlines the specific actions and timelines for evaluating the success of the project in delivering its intended benefits. By measuring these benefits after the project is completed, the organization can assess the overall effectiveness and impact of the project and make any necessary adjustments or improvements.

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  • 44. 

    Which information appears in the Business Case

    • A.

      Details of cost and time tolerances agreed for the project

    • B.

      Information on the interested parties and key stakeholders

    • C.

      Procurement processes for obtaining the selected business solution

    • D.

      How the project is to be funded

    Correct Answer
    D. How the project is to be funded
    Explanation
    The Business Case includes information on how the project is to be funded. This is important because it outlines the financial resources required for the project and how they will be obtained. It provides details on the funding sources, such as internal budgets, external investments, or grants. Understanding the funding aspect is crucial for decision-making and ensuring the project's financial feasibility. It helps stakeholders assess the financial viability and potential return on investment of the project.

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  • 45. 

    Which is a responsibility of the Project Manager ?

    • A.

      Delegating responsibility for changes to the Change Authority

    • B.

      Documenting the Communication Management Strategy

    • C.

      Approving stage tolerances

    • D.

      Approving the customers quality expectations

    Correct Answer
    B. Documenting the Communication Management Strategy
    Explanation
    The responsibility of documenting the Communication Management Strategy lies with the Project Manager. This involves creating a plan that outlines how communication will be managed throughout the project, including the stakeholders involved, the frequency and method of communication, and the information that needs to be communicated. This strategy is crucial for ensuring effective and efficient communication among team members, stakeholders, and other relevant parties, which ultimately contributes to the success of the project.

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  • 46. 

    How does controlling a stage process support the learn from experience principle ?

    • A.

      Supports the Project Manager in ensuring products are delivered within the tolerances agreed with the Project Board

    • B.

      Encourages the Project Manager to review the progress of the stage and log any lessons

    • C.

      Requires escalation of issues and risks to the Project Board which threatens the stage or project tolerance

    • D.

      Recommends a Works Package is created to deliver products that require specific skills

    Correct Answer
    B. Encourages the Project Manager to review the progress of the stage and log any lessons
    Explanation
    Controlling a stage process supports the learn from experience principle by encouraging the Project Manager to review the progress of the stage and log any lessons. This allows the project team to reflect on their actions, identify any mistakes or successes, and learn from them for future stages or projects. By documenting these lessons, the team can improve their performance and avoid repeating the same mistakes in the future. This also promotes a culture of continuous improvement within the project management framework.

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  • 47. 

    What is an objective of the Closing a Project process ?

    • A.

      Checks that all the projects products have been signed off by the users

    • B.

      Prepares for the final stage of the project

    • C.

      Captures the customer's quality expectations

    • D.

      Ensures that all benefits have been achieved

    Correct Answer
    A. Checks that all the projects products have been signed off by the users
    Explanation
    The objective of the Closing a Project process is to check that all the project's products have been signed off by the users. This ensures that all deliverables have been reviewed and approved by the relevant stakeholders. It is an important step in ensuring that all project outputs have met the required quality standards and have been accepted by the users before the project is officially closed.

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  • 48. 

    What is the first step within the recommended risk management procedures ?

    • A.

      Identify

    • B.

      Assess

    • C.

      Plan

    • D.

      Implement

    Correct Answer
    A. Identify
    Explanation
    The first step within the recommended risk management procedures is to identify the risks. This involves identifying potential threats or hazards that could negatively impact the organization's objectives or operations. By identifying the risks, organizations can gain a better understanding of what they are dealing with and can then proceed to assess and analyze the risks, develop a plan to mitigate or manage them, and finally implement the necessary actions to address the identified risks.

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  • 49. 

    Which is NOT a purpose of the Controlling a Stage process ?

    • A.

      Tale corrective actions to control deviations from the Stage plan

    • B.

      Recommend the time and cost tolerance for the stage

    • C.

      Report progress to the Project Board

    • D.

      Assign work to be done

    Correct Answer
    B. Recommend the time and cost tolerance for the stage
    Explanation
    The purpose of the Controlling a Stage process is to monitor and control the progress of the stage, identify and take corrective actions to control deviations from the Stage plan, report progress to the Project Board, and assign work to be done. However, recommending the time and cost tolerance for the stage is not a purpose of this process.

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  • 50. 

    Identify the missing word in the following sentence. If the Project Manager needs to know the results of a quality review, reviewing the [?] will provide a summary together with the date of any follow-up meeting.

    • A.

      Stage Plan

    • B.

      Issue Register

    • C.

      Daily Log

    • D.

      Quality Register

    Correct Answer
    D. Quality Register
    Explanation
    The missing word in the sentence is "Quality Register". The sentence states that if the Project Manager needs to know the results of a quality review, reviewing the Quality Register will provide a summary together with the date of any follow-up meeting. This suggests that the Quality Register contains the necessary information about the quality review and any subsequent meetings related to it.

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Quiz Review Timeline +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 21, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Mar 22, 2010
    Quiz Created by
    Ashishb
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