IT Project Management Chapter 3 & 4

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  • 1/20 Questions

    Which of the following is not a best practice for new product development projects?

    • Align projects and resources with business strategy
    • Select projects tht will take less than two years to provide payback
    • Focus on customer needs in identifying projects
    • Assign project managers to lead projects
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About This Quiz

This quiz covers key concepts of IT Project Management from chapters 3 and 4, focusing on processes, executing phases, and methodologies like PRINCE2. It tests understanding of project management frameworks and their application in real-world scenarios.

Project Management Quizzes & Trivia

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  • 2. 

    ___________ involves measuring progress toward project objectives and taking corrective actions.

    • Initiating

    • Planning

    • Executing

    • Monitoring and Controlling

    • Closing

    Correct Answer
    A. Monitoring and Controlling
    Explanation
    Monitoring and controlling involves measuring progress toward project objectives and taking corrective actions. This phase of the project management process involves tracking the project's performance, comparing it to the planned objectives, and identifying any variances or deviations. By monitoring the project, the project manager can identify any issues or risks that may arise and take necessary actions to address them. This phase ensures that the project stays on track and achieves its desired outcomes.

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  • 3. 

    A _______ is a series of actions directed toward a particular result.

    • Goal

    • Process

    • Plan

    • Project

    Correct Answer
    A. Process
    Explanation
    A process is a series of actions directed toward a particular result. It involves a systematic and organized approach to achieve a desired outcome. Unlike a goal, which is the desired result itself, a process refers to the specific steps and actions taken to reach that goal. A plan is a detailed strategy or course of action, while a project is a temporary endeavor undertaken to create a unique product, service, or result. Therefore, process is the most appropriate term to describe a series of actions directed toward a particular result.

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  • 4. 

    A work breakdown structure, project schedule, and cost estimates are outputs of the __________ process.

    • Initiating

    • Planning

    • Executing

    • Monitoring and controlling

    • Closing

    Correct Answer
    A. Planning
    Explanation
    The work breakdown structure, project schedule, and cost estimates are outputs of the planning process. During the planning phase of a project, these outputs are created to provide a clear understanding of the project scope, timeline, and budget. The work breakdown structure breaks down the project into smaller, more manageable tasks, the project schedule outlines the sequence and duration of these tasks, and the cost estimates provide an estimation of the resources and expenses required for the project.

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  • 5. 

    What is the last step in the four-stage planning process for selecting information technology projects?

    • Information technology strategy planning

    • Business area analysis

    • Mind mapping

    • Resource allocation

    Correct Answer
    A. Resource allocation
    Explanation
    The last step in the four-stage planning process for selecting information technology projects is resource allocation. Once the information technology strategy planning, business area analysis, and mind mapping have been completed, the final step is to allocate the necessary resources to implement the selected projects. This involves determining the budget, manpower, and other resources required for each project and assigning them accordingly. By allocating resources effectively, organizations can ensure the successful implementation and execution of their chosen IT projects.

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  • 6. 

    Which of the following items is not normally included in a project charter?

    • The name of the project manager

    • Budget information

    • Stakeholder signatures

    • A Gantt chart

    Correct Answer
    A. A Gantt chart
    Explanation
    A project charter is a document that outlines the project's objectives, scope, deliverables, and stakeholders. It serves as a high-level overview of the project and provides a roadmap for its execution. While a Gantt chart is a useful tool for project planning and scheduling, it is not typically included in a project charter. The charter focuses on the overall project goals and key information, such as the project manager's name, budget information, and stakeholder signatures, which demonstrate agreement and commitment to the project. A Gantt chart, on the other hand, is a visual representation of the project schedule and timeline.

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  • 7. 

    Which of the following is not a suggestion for performing integrated change control?

    • Use good configuration management

    • Minimize change

    • Establish a formal change control system

    • View project management as a process of constant communication and negotiation

    Correct Answer
    A. Minimize change
    Explanation
    The suggestion of "minimize change" is not a suggestion for performing integrated change control because integrated change control involves managing and evaluating all proposed changes to the project, including assessing their impact, prioritizing them, and making informed decisions. Minimizing change goes against the idea of considering and evaluating all potential changes, as it implies avoiding or reducing the number of changes altogether. Integrated change control aims to ensure that all changes are properly assessed and controlled, rather than avoiding or minimizing them.

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  • 8. 

    What type of report do project teams create to reflect on what went right and what went wrong with the project?

    • Lessons-learned report

    • Progress report

    • Final project report

    • Business case

    Correct Answer
    A. Lessons-learned report
    Explanation
    Project teams create lessons-learned reports to reflect on what went right and what went wrong with the project. These reports help identify best practices and areas for improvement in future projects. They document the team's experiences, successes, failures, and the lessons they have learned throughout the project. By analyzing these reports, project teams can gain valuable insights and make informed decisions to enhance their performance and avoid repeating past mistakes.

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  • 9. 

    Initiating involves developing a project charter, which is part of the project _________ management knowledge area.

    • Integration

    • Scope

    • Communicatons

    • Risk

    Correct Answer
    A. Integration
    Explanation
    The correct answer is Integration. Initiating a project involves developing a project charter, which is a document that formally authorizes the project and provides the project manager with the authority to use organizational resources for project activities. The project charter is an output of the Develop Project Charter process, which is part of the Integration Management knowledge area. This process focuses on developing the project charter and obtaining approval for it. Integration Management is responsible for coordinating all aspects of a project and ensuring that the project is completed successfully.

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  • 10. 

    A _________ is a document that formally recognizes the existence of a project and provides direction on the projects objectives and management.

    • Project charter

    • Contract

    • Business case

    • Project management plan

    Correct Answer
    A. Project charter
    Explanation
    A project charter is a document that formally recognizes the existence of a project and provides direction on the project's objectives and management. It outlines the project's purpose, goals, stakeholders, scope, deliverables, and key milestones. It serves as a guide for project managers and team members, ensuring everyone is aligned on the project's objectives and provides a foundation for decision-making and project governance. The project charter is typically created at the initiation phase of a project and helps establish a clear understanding of the project's purpose and how it will be managed.

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  • 11. 

    Which process group normally requires the most resources and time?

    • Initiating

    • Planning

    • Executing

    • Monitoring and Controlling

    • Closing

    Correct Answer
    A. Executing
    Explanation
    The executing process group normally requires the most resources and time because it involves the actual implementation of the project plan. During this phase, the project team carries out the planned activities and tasks, and this often requires a significant amount of resources such as labor, materials, and equipment. Additionally, the executing process group is where most of the project work is done, and it typically spans the longest duration compared to other process groups. Therefore, it is understandable that executing requires the most resources and time.

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  • 12. 

    Many people use _______ to have a standard format for preparing various project management documents.

    • Methodologies

    • Templates

    • Project management software

    • Standards

    Correct Answer
    A. Templates
    Explanation
    Templates are commonly used by many people to have a standard format for preparing various project management documents. Templates provide a pre-designed structure that can be easily customized to fit specific project requirements. They save time and effort by providing a consistent layout and organization for project documentation, ensuring that important information is not overlooked. Templates also help to maintain consistency across different projects within an organization, making it easier for team members to understand and navigate through project documents.

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  • 13. 

    What methodology was developed in the UK, defines 45 separate subprocesses, and organizes these into eight process groups?

    • Six Sigma

    • RUP

    • PMBOK Guide

    • PRINCE2

    Correct Answer
    A. PRINCE2
    Explanation
    PRINCE2 (Projects IN Controlled Environments) is a methodology developed in the UK that defines 45 separate subprocesses and organizes them into eight process groups. It is a structured project management approach that provides a clear framework for managing projects effectively. PRINCE2 emphasizes the importance of dividing projects into manageable stages, focusing on business justification, and ensuring that projects are continually aligned with business objectives. It is widely used in the UK and internationally as a best practice for project management.

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  • 14. 

    If estimates for total discounted benefits for a project are $120,000 and total discounted costs are $100,000, what is the estimated return on investment (ROI)?

    • $20,000

    • $120,000

    • 20 percent

    • 120 percent

    Correct Answer
    A. 20 percent
    Explanation
    The estimated return on investment (ROI) can be calculated by subtracting the total discounted costs from the total discounted benefits and then dividing the result by the total discounted costs. In this case, the calculation would be: ($120,000 - $100,000) / $100,000 = $20,000 / $100,000 = 0.2. To convert this to a percentage, we multiply by 100, giving us an estimated ROI of 20 percent.

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  • 15. 

    _________ processes include coordinating people and other resources to carry out the project plans and produce the products, services, or results of the project or phase.

    • Initiating

    • Planning

    • Executing

    • Monitoring and Controlling

    • Closing

    Correct Answer
    A. Executing
    Explanation
    The correct answer is executing because this process involves the actual implementation of the project plans and the coordination of people and resources to produce the desired products, services, or results. It is during this phase that the project team carries out the tasks and activities outlined in the project plan and works towards achieving the project objectives. This phase is crucial as it ensures that the project is progressing as planned and that the deliverables are being produced effectively and efficiently.

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  • 16. 

    _________ ensures that the descriptions of the project's products are correct and complete.

    • Configuration management

    • Integrated change control

    • Integration management

    • A change control board

    Correct Answer
    A. Configuration management
    Explanation
    Configuration management ensures that the descriptions of the project's products are correct and complete by maintaining accurate and up-to-date information about the project's products, including their specifications, versions, and dependencies. It helps in controlling and tracking changes made to the project's products, ensuring that any modifications are properly documented and approved. Configuration management also helps in managing the project's baseline, ensuring that the correct and complete versions of the products are used throughout the project's lifecycle.

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  • 17. 

    A new government law requires an organization to report data in a new way.  Under which category would a new information system project to provide this data fall?

    • Problem

    • Opportunity

    • Directive

    • Regulation

    Correct Answer
    A. Directive
    Explanation
    A new information system project to provide data in a new way would fall under the category of "directive" because it is a response to a new government law that requires the organization to report data differently. A directive is a formal instruction or command, and in this case, the government law is directing the organization to change its reporting methods. The project would be initiated as a result of this directive.

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  • 18. 

    Which of the following processes is not part of project integration management?

    • Develop the project business case

    • Develop the project charter

    • Develop the project management plan

    • Close the project or phase

    Correct Answer
    A. Develop the project business case
    Explanation
    The process of developing the project business case is not part of project integration management. Project integration management involves coordinating and integrating all the other project management processes, such as developing the project charter, developing the project management plan, and closing the project or phase. The project business case is typically developed during the initiation phase and is used to justify the project and its potential benefits.

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  • 19. 

    Which of the following outputs is often completed before initiating a project?

    • Stakeholder register

    • Business case

    • Project charter

    • Kick-off meeting

    Correct Answer
    A. Business case
    Explanation
    A business case is often completed before initiating a project because it provides a justification for the project, outlining the expected benefits, costs, and risks. It helps stakeholders understand the purpose and value of the project, and it serves as a basis for decision-making and obtaining approval from senior management or sponsors. By completing the business case early on, project managers can ensure that the project aligns with the organization's strategic objectives and has a strong foundation before moving forward with other project activities.

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  • 20. 

    What tool and technique is used for all of the other project integration management processes?

    • Project management software

    • Templates

    • Expert judgment

    • All of the above

    Correct Answer
    A. Expert judgment
    Explanation
    Expert judgment is the correct answer because it is a tool and technique that is used in all of the other project integration management processes. Expert judgment involves seeking advice and guidance from individuals or groups who have specialized knowledge or experience in a particular area. In project integration management, expert judgment is used to make informed decisions, assess risks, and evaluate project performance. It is a valuable tool that helps project managers make informed choices and ensure successful project integration.

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Quiz Review Timeline (Updated): Mar 21, 2023 +

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  • Current Version
  • Mar 21, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Nov 03, 2014
    Quiz Created by
    Malak_Arafat
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