HR Workforce Administration Trivia Quiz

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| By Loftin Latrese
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Loftin Latrese
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Quizzes Created: 7 | Total Attempts: 958
Questions: 10 | Attempts: 174

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HR Workforce Administration Trivia Quiz - Quiz

Prepare yourself for this "HR Workforce Administration Trivia Quiz," and test your knowledge now. Workforce Administration (HRIS) is responsible and works for timely creation and updates to employee job records as well as to position data. The quiz has several questions that aren't going to be too easy for you. Do a self-analysis of your current knowledge, and you will also get to learn more. Let's go for it now!


Questions and Answers
  • 1. 

    An employee is created, and then a batch is initialized. The employee is not shown in the payroll manager. This could be due to:

    • A.

      The effective date on the employee is after the last day of the pay batch.

    • B.

      The employee is still pending.

    • C.

      The tax information was not completed on the employee record.

    • D.

      The schedule is missing.

    Correct Answer(s)
    A. The effective date on the employee is after the last day of the pay batch.
    B. The employee is still pending.
    Explanation
    The employee is not shown in the payroll manager because either the effective date on the employee is after the last day of the pay batch or the employee is still pending.

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  • 2. 

    What are the two pieces of information required to move an employee from a Pending status to an Active status?

    • A.

      Social Security Number and Tax Information.

    • B.

      Job and Tax Information.

    • C.

      Primary Address and Job.

    • D.

      Job and Deductions.

    Correct Answer
    C. Primary Address and Job.
    Explanation
    To move an employee from a Pending status to an Active status, two pieces of information are required: the employee's Primary Address and Job details. These two pieces of information are necessary to ensure that the employee's contact information and employment details are accurate and up to date. The Social Security Number and Tax Information, Job and Tax Information, and Job and Deductions may be important for other purposes, but they are not specifically required to change an employee's status from Pending to Active.

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  • 3. 

    When creating an employee record in the Workforce, the effective date entered on the first page carries through to which of the following tabs: 

    • A.

      Personal.

    • B.

      Employment.

    • C.

      Jobs.

    • D.

      Payroll Data.

    Correct Answer(s)
    A. Personal.
    B. Employment.
    C. Jobs.
    Explanation
    The effective date entered on the first page carries through to the Personal, Employment, and Jobs tabs in the employee record. This means that any changes made to these tabs will be effective from the entered date. The Payroll Data tab is not affected by the effective date and may have its own separate effective date for any changes made.

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  • 4. 

    When entering information for a new employee, all information must be completed on one tab before moving on to the next tab.

    • A.

      True.

    • B.

      False.

    Correct Answer
    B. False.
    Explanation
    The given statement is false. When entering information for a new employee, it is not necessary for all information to be completed on one tab before moving on to the next tab. In fact, it is common practice to have multiple tabs or sections for different categories of information, such as personal details, contact information, employment history, etc. This allows for a more organized and user-friendly interface, and also allows the user to easily navigate between different sections while entering the required information.

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  • 5. 

    When adding a job to a newly created employee, the position field is required.

    • A.

      True.

    • B.

      False.

    Correct Answer
    B. False.
    Explanation
    The statement is false because the position field is not always required when adding a job to a newly created employee. Depending on the organization's policies or the specific job being added, the position field may be optional or not necessary at all. Therefore, it cannot be assumed that the position field is always required in this scenario.

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  • 6. 

    If an employee is required to pay FICA or Medicare tax, they must be set up on which tax type:

    • A.

      Federal.

    • B.

      State.

    • C.

      Other.

    • D.

      None of the Above.

    Correct Answer
    A. Federal.
    Explanation
    If an employee is required to pay FICA or Medicare tax, they must be set up on the Federal tax type because FICA and Medicare taxes are federal payroll taxes that are deducted from an employee's wages to fund Social Security and Medicare programs. State taxes, other taxes, or no taxes are not applicable in this scenario.

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  • 7. 

    To stop a direct deposit:

    • A.

      The direct deposit should be highlighted and then deleted by clicking on the red X.

    • B.

      End date must be entered, then the record must be saved.

    • C.

      An event must be created, then it can be deleted by clicking the red X.

    • D.

      An event must be created, then the checkbox for Include in Separate Check must be enabled.

    Correct Answer
    C. An event must be created, then it can be deleted by clicking the red X.
    Explanation
    To stop a direct deposit, an event must be created. Once the event is created, it can be deleted by clicking the red X. This action will effectively cancel the direct deposit.

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  • 8. 

    Schedules in Workforce Administration are only used for recurring payments that occur every payroll.

    • A.

      True.

    • B.

      False.

    Correct Answer
    B. False.
    Explanation
    Schedules in Workforce Administration are not only used for recurring payments that occur every payroll. They can also be used for one-time payments or for payments that occur on a different frequency than every payroll.

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  • 9. 

    When simply changing a G/L distribution on an employee in Workforce, it is ok to edit and not create an event because it does not affect the employee’s pay rate.

    • A.

      True.

    • B.

      False.

    Correct Answer
    B. False.
    Explanation
    When simply changing a G/L distribution on an employee in Workforce, it is not okay to edit and not create an event because it does affect the employee's pay rate.

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  • 10. 

    The ______ field on Deductions is used to tell new world ERP the proper order to make deductions from an employee’s gross pay.

    • A.

      Primary

    • B.

      Secondary

    • C.

      Sequence

    • D.

      None of these

    Correct Answer
    C. Sequence
    Explanation
    The "Sequence" field on Deductions is used to tell new world ERP the proper order to make deductions from an employee's gross pay. This means that the system will follow the sequence specified in this field to determine the order in which deductions should be made from the employee's pay.

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