Intranet Essentials Quiz: Trivia!
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Questions and Answers
- 1.
What kind of website is the Intranet?
- A.
Public - everyone with Internet access can see it
- B.
Internal - only people within the company can see it
- C.
Shared - both Primark employees and supppliers can see it
- D.
Secure - you need a special password to see it
Correct Answer
B. Internal - only people within the company can see itExplanation
The Intranet is a type of website that is internal, meaning it can only be accessed by people within the company. It is not accessible to the general public or anyone outside of the organization. This ensures that sensitive information and company resources are protected and only available to authorized individuals.Rate this question:
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- 2.
From which page on the Intranet can you reset your printing PIN?
- A.
Hompage
- B.
My Links
- C.
My Site
- D.
Team Site
Correct Answer
A. HompageExplanation
The correct answer is "Homepage" because the homepage of the Intranet is typically the main landing page where users can access various features and settings. One of these features is the option to reset the printing PIN. Therefore, users can find the option to reset their printing PIN on the homepage of the Intranet.Rate this question:
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- 3.
Which section of the Homepage would you use to find information on a colleague?
- A.
Advanced Search
- B.
Personal Message Management
- C.
Employee Lookup
- D.
Contacts
Correct Answer
C. Employee LookupExplanation
The correct answer is Employee Lookup. This section of the Homepage would be used to find information on a colleague. It is likely to contain a directory or database of all employees within the organization, allowing users to search for specific colleagues and access their contact information or other relevant details.Rate this question:
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- 4.
Which tab on the navigation bar should you click first to find the HR Department?
- A.
Home
- B.
Head Office
- C.
Branch Offices
- D.
Stores
Correct Answer
B. Head OfficeExplanation
To find the HR Department, the user should click on the "Head Office" tab on the navigation bar. This suggests that the HR Department is located in the main office of the organization rather than in any of its branch offices or stores. Clicking on the "Head Office" tab is the logical first step in order to locate the HR Department.Rate this question:
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- 5.
Which Document Libraries can be read by ALL staff?
- A.
Internal libraries
- B.
Public libraries
- C.
Private libraries
- D.
All libraries
Correct Answer
B. Public librariesExplanation
Public libraries can be read by all staff because they are accessible to everyone in the organization. Internal libraries may be restricted to certain departments or teams, while private libraries may only be accessible to specific individuals or groups. However, public libraries are open to all staff members, allowing them to view and access the documents stored within these libraries.Rate this question:
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- 6.
How would you recognize a file that has been recently added to the Intranet?
- A.
It would show 'New' next to the filename
- B.
There is no way of knowing
- C.
The icon would be a different colour
- D.
It would be in a separate folder
Correct Answer
A. It would show 'New' next to the filenameExplanation
When a file has been recently added to the Intranet, it is likely to be labeled with the word 'New' next to its filename. This labeling convention is commonly used in various systems to indicate that a file is newly added or recently updated. This visual cue helps users quickly identify and differentiate between new and existing files, allowing them to easily locate and access the recently added content.Rate this question:
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- 7.
If you need to know every time a document is updated what should you do?
- A.
Ask your colleagues to send you an email
- B.
Set up an alert
- C.
Set a reminder in your calendar to check it daily
- D.
Check it out
Correct Answer
B. Set up an alertExplanation
If you need to know every time a document is updated, the best option would be to set up an alert. This way, you will receive a notification whenever the document is updated, ensuring that you stay informed and up to date. Asking colleagues to send you an email or setting a reminder in your calendar to check it daily might not be as efficient or timely, as you would have to rely on others or remember to manually check the document. Checking it out is a vague option and does not provide a proactive approach to staying updated.Rate this question:
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- 8.
What is the term for putting an existing document on the Intranet?
- A.
Transfer
- B.
Copy
- C.
Download
- D.
Upload
Correct Answer
D. UploadExplanation
The term for putting an existing document on the Intranet is "upload." This refers to the process of transferring a file from a local computer or network to a remote server or network, in this case, the Intranet. It allows users to make the document accessible and available for others to view and download within the Intranet system.Rate this question:
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- 9.
In order to Edit a file, it must be?
- A.
Checked in
- B.
Read only
- C.
Checked out
- D.
Saved somewhere on the hard drive
Correct Answer
C. Checked outExplanation
To edit a file, it must be "Checked out". This means that the file is currently being accessed and modified by a specific user, preventing other users from making changes simultaneously. When a file is checked out, it is temporarily locked to ensure that only one person can edit it at a time, avoiding conflicts and version control issues. Once the editing is complete, the file can be checked back in to make it available for others to access and edit.Rate this question:
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- 10.
How many days does a deleted file stay in the recycle bin?
- A.
It is deleted straight away
- B.
10 days
- C.
20 days
- D.
30 days
Correct Answer
D. 30 daysExplanation
When a file is deleted, it is moved to the recycle bin, where it stays for a certain period of time before being permanently deleted. In this case, the correct answer is 30 days, which means that a deleted file will remain in the recycle bin for a month before being permanently removed from the system.Rate this question:
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- 11.
In order to 'rollback' to a previous copy of a file what should you do?
- A.
Restore it from the version history
- B.
Upload a new copy
- C.
Delete it and start again
- D.
Change it to a minor version
Correct Answer
A. Restore it from the version historyExplanation
To 'rollback' to a previous copy of a file, you should restore it from the version history. This means accessing the version history of the file and selecting the desired previous version to revert back to. By restoring it from the version history, you can effectively undo any changes made to the file and revert it to an earlier state.Rate this question:
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- 12.
What must you do to ensure colleagues can see changes you have made to a document?
- A.
Check it out
- B.
Check it in
- C.
Save and close
- D.
Edit Properties
Correct Answer
B. Check it inExplanation
To ensure colleagues can see changes you have made to a document, you must check it in. This action makes the document available for others to view and collaborate on. By checking it in, you are essentially updating the document's status from being checked out by you to being available for others to access. This ensures that your colleagues can see the changes you have made and continue working on the document if needed.Rate this question:
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- 13.
Where on the Intranet do you need to be to access your department's shared calendar?
- A.
Homepage
- B.
My Site
- C.
Department area
- D.
Head Office
Correct Answer
C. Department areaExplanation
To access your department's shared calendar, you need to be in the department area on the Intranet. This is where the calendar is located and can be accessed by employees within the department. The department area serves as a centralized location for department-specific information and resources, including the shared calendar. It allows employees to stay updated on important events, meetings, and schedules specific to their department.Rate this question:
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- 14.
What version type must your document be to ensure everyone in the company can read it?
- A.
Minor
- B.
Draft
- C.
Major
- D.
New
Correct Answer
C. MajorExplanation
To ensure that everyone in the company can read a document, it should be in the "Major" version type. Major versions usually indicate significant changes or updates to a document. This ensures that all employees have access to the latest version and any important information or revisions are included. Minor versions are typically used for small updates or edits, while drafts are incomplete or preliminary versions of a document. "New" does not specify a version type and is not a commonly used term in this context.Rate this question:
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- 15.
When saving a new document to the Intranet which part of the web address do you NOT need to copy?
- A.
%20
- B.
Http://
- C.
/Forms/AllItems.aspx
- D.
Spweb
Correct Answer
C. /Forms/AllItems.aspxExplanation
When saving a new document to the Intranet, you do not need to copy the "/Forms/AllItems.aspx" part of the web address. This part refers to a specific location or page within the Intranet where the document will be saved, but it is not necessary to include it when copying the web address.Rate this question:
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- 16.
Who has read/write permissions for your Private Documents library?
- A.
Everyone in my team
- B.
Everyone in the company
- C.
Everyone in Reading
- D.
Everyone in Dublin
Correct Answer
A. Everyone in my teamExplanation
The correct answer is "Everyone in my team" because the question is asking about the read/write permissions specifically for the Private Documents library. Since it is specified that the permissions are for "my team," it implies that only the members of the team have access to read and write in the library.Rate this question:
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- 17.
What type of files is it appropriate to save on your My Site?
- A.
Anything
- B.
Documents which do not 'fit' the target audience of the other libraries
- C.
Files from home
- D.
Documents to share with the whole company
Correct Answer
B. Documents which do not 'fit' the target audience of the other librariesExplanation
It is appropriate to save documents on your My Site that do not 'fit' the target audience of the other libraries. This means that if you have files that are not relevant or applicable to any specific department or group within the company, you can save them on your My Site. This ensures that the documents are still accessible to you, but do not clutter or confuse the other libraries that are specifically organized for specific audiences or purposes.Rate this question:
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- 18.
Who manages the permissions to content stored on your My Site?
- A.
Your Manager
- B.
The ICT Department
- C.
Everyone
- D.
You
Correct Answer
D. YouExplanation
You manage the permissions to content stored on your My Site. As the owner of the My Site, you have the authority to control who can access and modify the content. This allows you to ensure the security and privacy of your personal information and control who can view or edit your content.Rate this question:
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- 19.
What is the Ask IT Forum for?
- A.
Logging calls with the Helpdesk
- B.
Asking advice on how to carry out ICT tasks
- C.
Requesting new equipment
- D.
All of the above
Correct Answer
B. Asking advice on how to carry out ICT tasksExplanation
The Ask IT Forum is a platform where users can seek advice and guidance on how to carry out ICT tasks. It is a place where individuals can ask questions and receive help from experts or other community members. This forum is specifically designed to provide support and assistance in navigating through various ICT tasks, ensuring that users have access to the necessary information and guidance they need.Rate this question:
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- 20.
Who should you contact if your details on the Intranet are incorrect?
- A.
The Helpdesk
- B.
HR
- C.
ICT Training
- D.
Your line manager
Correct Answer
A. The HelpdeskExplanation
If your details on the Intranet are incorrect, you should contact the Helpdesk. The Helpdesk is responsible for providing technical support and assistance to employees, including resolving issues related to the Intranet. They will be able to help you update and correct your details on the Intranet system.Rate this question:
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