Project Management - Qp4

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| By Jackson Matthews
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Jackson Matthews
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Quizzes Created: 588 | Total Attempts: 682,892
Questions: 15 | Attempts: 290

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Project Management - Qp4 - Quiz

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Questions and Answers
  • 1. 

    The Project Implementation phase is the stage in which a project is launched, and consequently, this phase is often described as the action phase of the project cycle, whether or not a project ultimately succeeds depends on how well the project is implemented.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The explanation for the given correct answer is that the Project Implementation phase is indeed the stage where a project is launched and put into action. This phase is crucial as it determines the success or failure of the project based on how well it is implemented. Therefore, the statement "True" accurately reflects the significance of the Project Implementation phase in the project cycle.

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  • 2. 

    Project preparation begins with a list of steps which the project team should apply before starting the project tasks. For example, in the case of material supplies part of project preparation would involve:-   (Select Four)

    • A.

      Reviewing a project's resources requirements as defined by the Strategy Framework.

    • B.

      Checking their availability.

    • C.

      Who best suites the demands of the task.

    • D.

      Finding suitable alternatives in the event of shortages.

    • E.

      Ensure that the project team knows what is required from each person in this regard.

    Correct Answer(s)
    A. Reviewing a project's resources requirements as defined by the Strategy Framework.
    B. Checking their availability.
    D. Finding suitable alternatives in the event of shortages.
    E. Ensure that the project team knows what is required from each person in this regard.
    Explanation
    The correct answer options focus on the steps involved in project preparation related to material supplies. Reviewing a project's resources requirements as defined by the Strategy Framework ensures that the project team understands the necessary resources for the project. Checking their availability helps in determining if the required resources are accessible. Finding suitable alternatives in the event of shortages is important to address any potential resource scarcity. Ensuring that the project team knows what is required from each person in this regard helps in assigning responsibilities and coordinating the procurement process effectively.

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  • 3. 

    A more flexible approach can be adopted in cases where projects are likely to change as the project evolves, for example _____  -  ______ projects such as teaching management skills.

    • A.

      People-Centred

    • B.

      Interpersonal difficulties.

    • C.

      Task failures

    Correct Answer
    A. People-Centred
    Explanation
    In cases where projects are likely to change as the project evolves, a more flexible approach can be adopted. This is particularly applicable to people-centered projects, such as teaching management skills. These types of projects often involve working with individuals and their interpersonal difficulties, which may require adjustments and adaptations along the way. By adopting a flexible approach, the project can better meet the evolving needs and challenges of the individuals involved, ultimately leading to more successful outcomes.

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  • 4. 

    The project team, managing a project during the implementation phase, has a number of duties to perform to ensure that a project is launched successfully, namely:-    (Select Three)

    • A.

      They must be in control of the work or activities in progress.

    • B.

      They must ensure that everyone involved is kept informed of all the relevant events taking place.

    • C.

      They must ensure that a smooth transition takes place between the Project Planning phase. and the Implementation phase.

    • D.

      Finding suitable alternatives in the event of shortages.

    Correct Answer(s)
    A. They must be in control of the work or activities in progress.
    B. They must ensure that everyone involved is kept informed of all the relevant events taking place.
    C. They must ensure that a smooth transition takes place between the Project Planning phase. and the Implementation phase.
    Explanation
    During the implementation phase of a project, the project team has several important duties to ensure a successful launch. Firstly, they must be in control of the work or activities in progress, meaning they have to monitor and manage the ongoing tasks to ensure they are on track and meeting the project objectives. Secondly, they must ensure that everyone involved is kept informed of all the relevant events taking place. This includes communicating updates, changes, and any important information to all stakeholders to maintain transparency and alignment. Lastly, they must ensure a smooth transition between the Project Planning phase and the Implementation phase, ensuring that all the necessary preparations and groundwork are completed before moving forward.

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  • 5. 

    A project manager is expected to be a listener, informer and leader.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    A project manager needs to possess strong communication skills, which include being a good listener and informer. Listening allows the project manager to understand the needs and concerns of team members, stakeholders, and clients. Being an informer means effectively communicating project goals, progress, and changes to the team and stakeholders. Additionally, a project manager is expected to provide leadership by guiding and motivating the team towards achieving project objectives. Thus, the statement is true as it accurately reflects the key roles and responsibilities of a project manager.

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  • 6. 

    There are roles or skills applied throughout the project cycle, especially during the three stages of project control, namely:-  (Select Three)

    • A.

      Regulating progress.

    • B.

      Skills Development

    • C.

      Applying standards.

    • D.

      Monitoring performance.

    Correct Answer(s)
    A. Regulating progress.
    C. Applying standards.
    D. Monitoring performance.
    Explanation
    The roles or skills applied throughout the project cycle, especially during the three stages of project control, include regulating progress, applying standards, and monitoring performance. Regulating progress involves keeping track of the project's progress and ensuring that it is on track to meet its goals and objectives. Applying standards refers to following established guidelines and protocols to ensure consistency and quality in project execution. Monitoring performance involves regularly assessing and evaluating the project's performance to identify any issues or deviations from the plan and taking corrective actions as necessary.

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  • 7. 

    It is not important to set a criteria or standards against which a project's progress can be measured.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Setting criteria or standards against which a project's progress can be measured is important. This allows for objective evaluation of the project's performance and helps to ensure that it is on track and meeting its goals. Without clear criteria or standards, it would be difficult to determine if the project is successful or if any adjustments or improvements need to be made. Therefore, the statement that it is not important to set criteria or standards for measuring a project's progress is false.

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  • 8. 

    There are also other charts which can be used to monitor project standards name:- (Select Three)

    • A.

      Preparation Control Chart.

    • B.

      Events Control Chart.

    • C.

      Budget Control Chart.

    • D.

      Regulating Chart.

    Correct Answer(s)
    A. Preparation Control Chart.
    B. Events Control Chart.
    C. Budget Control Chart.
    Explanation
    The correct answer is Preparation Control Chart, Events Control Chart, and Budget Control Chart. These charts are used to monitor project standards. The Preparation Control Chart helps track the progress and completion of project preparation tasks. The Events Control Chart is used to monitor project events and milestones. The Budget Control Chart is used to track project expenses and ensure they stay within budget.

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  • 9. 

    Monitoring _______ the progress of a project as it is implemented and provides an early warning to project management about potential or developing problems, and therefore confirms the satisfactory progress of a project.

    • A.

      Measures

    • B.

      Compares

    • C.

      Manage

    • D.

      Ensures

    Correct Answer
    A. Measures
    Explanation
    The word "measures" is the correct answer because monitoring the progress of a project involves taking specific actions to assess and evaluate its advancement. By measuring the progress, project management can identify any potential or developing problems, allowing them to address them early on. Therefore, measuring the progress of a project confirms that it is progressing satisfactorily.

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  • 10. 

    Poor evaluations can lead to ill-preparation which can further result in a project's failure, as data is not understood, it becomes complicated or is irrelevant then an evaluation can be a waste of time.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Poor evaluations can indeed lead to ill-preparation, which can ultimately result in a project's failure. When data is not properly understood or is considered complicated or irrelevant, the evaluation process becomes ineffective and can be a waste of time. It is crucial to conduct thorough and accurate evaluations to ensure that projects are well-prepared and have a higher chance of success.

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  • 11. 

    When regulating a project a number of conditions should be kept in mind, namely:-   (Select Three)

    • A.

      That the applied monitoring and evaluatory techniques or approaches be as simple as possible and have the commitment of those involved in the project.

    • B.

      That important or relevant types of data required are clearly identified beforehand and closely correlated with the task objectives defined in the Project Identification stage.

    • C.

      Consider how this change could affect the project's final outcome.

    • D.

      That the collection and evaluation of such information is not excessive in terms of financial costs and time.

    Correct Answer(s)
    A. That the applied monitoring and evaluatory techniques or approaches be as simple as possible and have the commitment of those involved in the project.
    B. That important or relevant types of data required are clearly identified beforehand and closely correlated with the task objectives defined in the Project Identification stage.
    D. That the collection and evaluation of such information is not excessive in terms of financial costs and time.
    Explanation
    The answer is correct because it identifies three important conditions that should be kept in mind when regulating a project. The first condition emphasizes the importance of using simple monitoring and evaluatory techniques that have the commitment of those involved in the project. This ensures that the monitoring and evaluation process is effective and efficient. The second condition highlights the need to clearly identify and correlate important data with the project's objectives, which helps in making informed decisions. The third condition emphasizes the importance of not going overboard with the collection and evaluation of information, considering the financial costs and time constraints.

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  • 12. 

    If a project falls behind the regulating time schedule, project management will have to consider whether to:-  (Select Two)   

    • A.

      Consider how this change could affect the project's final outcome.

    • B.

      Provide additional incentives, such as higher wages for shorter task times completed.

    • C.

      Increase the overall budget so that more labour or skills can be hired for the remainder of the project.

    Correct Answer(s)
    B. Provide additional incentives, such as higher wages for shorter task times completed.
    C. Increase the overall budget so that more labour or skills can be hired for the remainder of the project.
    Explanation
    If a project falls behind the regulating time schedule, project management may consider providing additional incentives, such as higher wages for shorter task times completed, in order to motivate the team to catch up and complete the project on time. Additionally, they may also choose to increase the overall budget so that more labor or skills can be hired to expedite the remaining tasks and bring the project back on schedule. These actions can help mitigate the delays and ensure the project's successful completion within the desired timeframe.

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  • Current Version
  • Mar 20, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Feb 18, 2014
    Quiz Created by
    Jackson Matthews
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