Welcome to the trivia questions on Purchase Order Process in Hotel and Restaurant! Whenever a purchase is made, it is important to ensure that the right people verify it before the money is allocated for the expense. How knowledgeable are you of the importance of a purchase order and how to prepare one? Take the test to find out!
To establish levels of spending controls and accountability.
Our accounting system cannot pay invoices without matching purchase orders.
To track purchases and receipt status for month-end purposes.
It ensures the correct coding of expenses within our financial reporting.
All of the above
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False. JDE POs are all I need.
True. Checkbooks are a budget management tool.
It doesn't matter either way.
What is a checkbook?
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Refer to the Expense Dictionary.
Call Accounting and ask them.
Call my manager and ask them.
I just code it wherever and somebody else will fix it for me.
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No.
I don't know.
Yes. Once the JDE PO is approved, I can enter the online request, using the JDE PO number.
Yes. I should ask Accounting to do a Purchase Order for me.
None of the above.
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To help Accounting match the invoice to the Purchase Order
To give all end-users maximum information regarding what I'm buying
I don't need them. They are a waste of time.
I just type something in. It doesn't matter.
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Qty 1; Cost $100.00
Qty 20; Cost $5.00
Qty 5; Cost $20.00
Qty 50; Cost $2.00
Qty 5; Cost $20.00; + shipping, handling, or other fees, if applicable. I should also use the tax fields to account for sales tax, if applicable
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Yes. Complete a new PO when the 7 items are received.
Yes. Complete a new PO when the vendor alerts you the items are backordered
Yes. You should do a new PO every time the information on the old one changes.
No. I do not need to do anything. Accounting already has my signed PO which I sent to them when I placed the order.
No. I need to indicate on the PO how many were received in the shipment and send it to Accounting. I will keep a copy or print a new one for remaining shipments. I do not need to revise anything at this time unless there was a price change or additional fees.
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Initiators can double-check open POs against their waiting-to-be- received PO files
Your mailbox becomes too full
You can see who else has open POs
You can tell the vendor if an item has been paid or not
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Good information equals good information out.
Many people are involved and consistency keeps everything going smoothly.
I have no idea.
Accounting does not have enough work to do, otherwise.
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VT - Vendor Trade
VC - Vendor Construction or Corporate
VG - Vendor Guest
Any of the above
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Timing and necessity of the expense.
They do not review the purchase orders for anything.
Proper coding and descriptions of the expenses and proper taxes.
I don't know.
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I receive an email with the PO number and "approved" in the subject line.
..it needs to be approved? I didn't know that.
I check the status in JDE and see the PO in the "approved" filter
We needed the good or service, so my manager wouldn't reject it.
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Wait for further instructions
Do nothing
Print them out and give them to Accounting
Review them for notes on requested actions then complete those actions or follow up with Accounting for further clarification or assistance
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D,C,B,F,A,E,G
B,E,D,F,C,G,A
D,C,B,F,E,G,A
B,D,E,F,C,G,A
D,C,B,F,A,E,F,G,A
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Is not; no percentage applies
Is; 5.75%
Is; 6%
Is; 8%
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5.75%
6%
6.75%
5%
18%
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Look in my checkbook
Look in JDE to see if they were paid
Put the vendor on hold and call Accounting to ask them
Forward them to Accounting at extension 2849 or [email protected]
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I coded it incorrectly.
The approver is giving me a hard time.
I did not account for tax and/or shipping.
My descriptions were insufficient.
The approver would like to delay the purchase due to financial considerations.
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