SAP Ariba Procurement - Mock Exam

Spot Buy capability refers to the ability to find and purchase non-sourced goods, which are items that have not been previously put under contract and are unlikely to be in the future. This capability allows the buyer to quickly and easily acquire goods that are needed on an ad-hoc basis, without having to go through the usual sourcing and procurement processes. It is particularly useful for urgent or one-time purchases, where there is no existing contract in place.

The correct answer is Material and Service.

Non-PO invoices are invoices that do not have a corresponding purchase order. Therefore, they do not have any matching documents because they are not linked to a specific purchase order.

Withdrawing a requisition refers to canceling or retracting a request. When a requisition is withdrawn, it is no longer being composed or created, hence it is not in the "Composing" status. It is also not in the "Denied" status because it has not been rejected or disapproved. Similarly, it is not in the "Ordering" status because the request has been withdrawn before reaching that stage. The correct status for a withdrawn requisition is "Submitted" as it indicates that the request was made but later canceled.

An invoice reconciliation document is created in SAP Ariba Buying and Invoicing when an invoice is loaded into the system. This document is generated to compare the loaded invoice with the corresponding purchase order and verify if they match or not. If the invoice does not exactly match the purchase order, a reconciliation document is created to identify and resolve any discrepancies. Therefore, the correct answer is "When an invoice is loaded."

The Customer should expect all of the above from the Customer Engagement Executive. The CEE should act as an advisor, providing guidance and expertise to the customer. They should also act as a strategist, helping the customer develop and implement effective customer engagement strategies. Additionally, the CEE should act as an advocate, representing the customer's interests and ensuring their needs are met. Therefore, the customer can expect all of these roles from the CEE.

SAP Ariba Guided Buying is recommended to customers who want to improve compliance with corporate purchasing policies. This software helps organizations enforce their purchasing policies by providing guided buying processes, ensuring that employees follow the correct procedures when making purchases. It helps to streamline the purchasing process and increase transparency, reducing the risk of non-compliance and ensuring that purchasing activities align with corporate policies.

A blanket purchase order is a subtype of a contract in SAP Ariba Buying and Invoicing. A contract is a legally binding agreement between a buyer and a seller that outlines the terms and conditions of the purchase. A blanket purchase order is a type of contract that allows the buyer to place multiple orders for goods or services over a specified period of time, usually with predetermined pricing and terms. This helps streamline the procurement process and provides flexibility for both parties involved.

The default receiving type for all receipts is "Manual - Receive by quantity". This means that when receiving items, the quantity of each item is manually entered. This is the most common and standard way of receiving items in a receipt.

Both a and b are true regarding N Bids and a Buy. N Bids and a Buy can be used for both goods and services, indicating that it is a versatile procurement method. Additionally, it requires collaboration with a minimum number of suppliers, suggesting that multiple suppliers are involved in the bidding process.

SAP Ariba recommends filing an enhancement request to the Ariba Support Team and waiting for a response from product support before proceeding. This suggests that the customer's existing business process can potentially be supported by Ariba P2P with some enhancements or changes to the system. It is important to get guidance and support from the Ariba Support Team before making any modifications or customizations to ensure that the customer's needs are met effectively and efficiently.

The Ariba Procurement Solution offers an intuitive user interface, making it easy for users to navigate and use the system effectively. It also provides built-in reporting capabilities, allowing users to generate reports and analyze data within the solution. Additionally, it offers flexible business rules, enabling users to customize and configure the system to meet their specific procurement needs.

In Catalog Search, keyword searches default to using the "AND" search operator. This means that when multiple keywords are entered, the search will return results that include all of the specified keywords. For example, if the keywords entered are "blue shirt," the search will return results that include both the word "blue" and the word "shirt." This helps to narrow down the search results and provide more relevant and specific matches.

The correct answer is "Both a and b." This means that both statements a and b are true regarding Ariba Mobile. Statement a states that you can activate multiple devices for the same user account, but you cannot set up one single device to use multiple Ariba users or realms. Statement b states that the Deactivate Mobile Device option allows you to remove access for a specified mobile device that was previously paired with your user login.

The given correct answer is "Restricted Approval Flow." SAP ARIBA Buying is a procurement solution that helps organizations streamline their purchasing processes. It offers features such as an intuitive user interface, flexible business rules, enterprise integration, and reporting. However, "Restricted Approval Flow" is not a feature of SAP ARIBA Buying. This implies that the solution does not have any limitations or restrictions when it comes to the approval process, allowing for a more efficient and streamlined workflow.

The Ariba Procurement Solution is the source of truth for receipts in the Receive Export to ERP process. This means that the information and data regarding receipts are derived from the Ariba Procurement Solution, which is considered the most accurate and reliable source for this purpose. ERP may also contain receipt information, but in this specific process, the Ariba Procurement Solution takes precedence as the primary source of truth.

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Release Order Contracts are a type of contract in procurement that have certain characteristics. They automatically attach to requisitions, meaning that when a requisition is created, it is linked to the release order contract. This helps streamline the procurement process. Release Order Contracts also allow certain users to have direct release access, which means they can directly release purchase orders against the contract without going through additional approval steps. Additionally, these contracts automatically adjust accumulators, which are used to track the quantity or value of goods or services ordered against the contract. Therefore, the statements "Automatically attach to requisitions," "Allow certain users direct release access," and "Automatically adjust accumulators" are true regarding Release Order Contracts.

In the Ariba User Interface, there are two visual elements that can be changed. One is the visual theme, which can be customized by choosing from a range of built-in presets. The other is the company logo, which can be updated by uploading an image. Font faces and sizes can be modified using the Core Administrator, and button colors and styles can be adjusted using the Branding Settings.

The SAP Ariba integration toolkit provides data extraction utilities to pull data from the ERP system, allowing users to extract relevant data from their ERP system and integrate it with SAP Ariba. Additionally, it also provides the ability to transfer .csv files from and to the on-demand system on an automated basis, enabling seamless data transfer between the two systems.

Before creating customizations in the SAP Ariba Buying and Invoicing environment, the technical lead must engage with the customer to define the scope. This ensures that both parties are on the same page and understand the requirements and objectives of the customization project. Additionally, the customer must submit a Service Request after go-live to request any further customizations or changes to the system. These steps are crucial in ensuring that the customizations align with the customer's needs and are implemented effectively.

The configuration options for the child sites multiple ERP systems in SAP Ariba Buying and Invoicing include Disconnected, Single-Variant, and Multi-Variant. Disconnected refers to the option where the child sites are not connected to the ERP system. Single-Variant refers to the option where each child site is connected to a single ERP system. Multi-Variant refers to the option where each child site is connected to multiple ERP systems.

Ariba Network suppliers pay transaction fees for both Purchase Orders and Non-PO Invoices. These fees are charged to suppliers for the use of the Ariba Network platform to process their transactions. Payment Remittance Advice and Order Confirmation do not incur transaction fees.

In an Ariba P2P project, you can customize the Administrator e-mail name and the Branding logo for your customer. The Administrator e-mail name can be personalized to reflect the customer's organization, while the Branding logo can be customized to display the customer's logo or branding. These customizations help to create a personalized and branded experience for the customer within the Ariba P2P project.

UnderReceiving allows for the receipt of quantities and amounts that are less than the under-receiving tolerance. This means that even if the received quantity or amount is lower than what was specified on the purchase order, the receipt can still be entered. This gives flexibility in case of partial deliveries or discrepancies between the ordered and received quantities. However, it does not allow for the receipt of a greater quantity or amount than specified on the purchase order.

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The invoice reconciliation engine utilizes all of the mentioned tolerance configuration settings for invoices below a configurable threshold. This means that it can skip invoices, automatically reject invoices, and automatically accept invoices, depending on the specific configuration and threshold set.

You can integrate ANID on SAP vendor master, Flex master data, and Approval Lookup files in an SAP Ariba Buying and Invoicing project. These data elements can be seamlessly integrated into the project to enhance vendor management, enable flexible data management, and streamline the approval process.

The correct answers for this question are Dutch Forward Auction and Forward Auction with Bid Transformation. These are both types of forward auctions where sellers offer their products or services to potential buyers and the price increases with each bid. In a Dutch Forward Auction, the price starts high and gradually decreases until a buyer is willing to accept the price. In a Forward Auction with Bid Transformation, the bids are transformed into a different format, such as a ranking or score, before determining the winner.

During an Ariba implementation, SAP Ariba recommends loading the Realm branding settings first. This is because the Realm branding settings determine the overall look and feel of the Ariba system, including the logo, colors, and other visual elements. By loading these settings first, it ensures that the system reflects the desired branding and provides a consistent user experience.

The milestones in the Architect Phase of Ariba Methodology are "All Project Resources Assigned" and "Solution Scope Defined." These milestones indicate that all necessary project resources have been assigned to their respective roles and responsibilities and that the scope of the solution has been clearly defined. These milestones are important in ensuring that the project team is fully staffed and that there is a clear understanding of the goals and objectives of the project.

Users have the ability to create their own Favorites and select as many items as they like. This means that they can save and easily access their preferred items for future use.

Parametric searching allows users to set up advanced searches that are specifically tailored to the item they are looking for. This enables them to refine their search criteria and find the most relevant results.

The question is asking about the requirements for commodity codes when gathering information from customers. The correct answers suggest that it is important to determine if users will need to see the ERP commodity codes in Ariba P2P, if customers will use UNSPSC as the commodity coding in Ariba P2P, and if customers will use UNSPSC commodity codes in their catalog. These questions help gather specific information about the use of commodity codes in different systems and contexts.

SAP Ariba requires the main data elements of payment terms and units of measure from the customer's existing system. These data elements are essential for the smooth functioning of the procurement and payment processes within the SAP Ariba platform. Payment terms determine the terms and conditions for making payments to suppliers, while units of measure are necessary for accurately tracking and quantifying goods and services.

Using parameters in Ariba P2P, you can turn on or off the features of "Display line-level accounting details" and "Forwarding an e-mail delegates approval". This means that you have the option to choose whether or not to display the accounting details for each line item in the approval email. Additionally, you can decide whether forwarding an email will delegate the approval authority to the recipient or not.

The action choices for panel conditions are "Enable" and "Show". These options allow the user to enable or disable certain panels and also show or hide them based on specific conditions. This allows for customization and flexibility in the display of panels based on different criteria or user preferences.

The first statement, "The approval process formally starts after a document is created," is not true because the approval process can start at different stages, such as before a document is created or after it has gone through certain stages of review.

The second statement, "Approval Processes interface manages versioning and audit-tracking," is true. The Approval Processes interface in a system manages the versioning and audit-tracking of documents during the approval process.

The third statement, "There are unique rule sets based on document type and content," is true. Different types of documents may have different approval requirements and rule sets based on their specific type and content.

The fourth statement, "Approval rules determine the overall approval process," is true. Approval rules define the criteria and conditions that need to be met for a document to be approved.

The fifth statement, "Your organization can only use default processes," is not mentioned in the given options and therefore cannot be determined.

The Customer test Lead is responsible for reviewing system integration use cases and creating all additional use cases and scripts. This role ensures that the system integration is properly tested and meets the requirements of the customer. They coordinate with the Ariba Functional Lead and Ariba Test Lead to ensure the smooth integration of the system.

The Ariba Suite Integration provides several benefits. Firstly, it allows for shared master data, which means that all relevant parties have access to the same accurate and up-to-date information. This helps to improve efficiency and reduce errors. Additionally, it provides Single Sign On and a unified dashboard, making it easier for users to access and manage their data and tasks. This streamlines workflows and enhances user experience.

In an Ariba P2P deployment, program level meetings require actions from both Shared Services and SAP Ariba as they involve discussing and coordinating the overall program progress and goals. Project plan creation also requires actions from both parties as it involves planning and organizing the project activities and timelines. Issue resolution requires actions from both Shared Services and SAP Ariba as it involves identifying and resolving any problems or challenges that arise during the deployment process.