SAP S/4HANA ERP (1709, 1809, And 1909) Certification Exam Prep Test

When migrating customer information from SAP ERP to SAP S/4HANA, it is necessary to convert all customers and vendors to business partners. This means that the existing customer and vendor data needs to be transformed and integrated into the business partner data model in SAP S/4HANA. This ensures that the customer and vendor information is aligned with the new data structure and can be effectively managed in the new system.

For the order-to-cash process, the company code is mandatory as it represents the legal entity within the organization. It helps in tracking financial transactions and generating financial reports. The plant is also mandatory as it represents the physical location where goods are produced or stored. It is necessary for inventory management and shipping purposes. The business area and warehouse number are not mandatory for the order-to-cash process as they are more related to internal management and control of the organization.

To combine items from different sales orders into one delivery document, the common characteristics required are the "Ship-to party" and the "Shipping point." The ship-to party refers to the customer or recipient of the goods, while the shipping point represents the location from where the goods will be shipped. These two characteristics are essential for determining the destination and logistics of the combined delivery document. The order type and payment terms, on the other hand, are not directly related to the process of combining items from different sales orders into one delivery document.

In SAP S/4HANA Sales, the steps of calculating freight costs and creating a sales quotation are optional in the sale from stock process. These steps may not be necessary depending on the specific requirements of the sales transaction. However, creating a sales order and creating a delivery are mandatory steps in this process.

Credit memo request and delivery document can be used to create a billing document. A credit memo request is a document used to request a credit note for a customer, typically issued for returns or adjustments. A delivery document, on the other hand, is a document that confirms the delivery of goods to a customer. Both of these documents provide the necessary information and details required to generate a billing document.

SAP Extended Warehouse Management (SAP EWM) determines the stocked and suitable storage bins during sales order fulfillment. This means that SAP EWM identifies the storage bins that have the required items in stock and are appropriate for storing the items being ordered.

The correct answer is "Sold-to party." In a sales order, the sold-to party refers to the customer or buyer who is purchasing the goods or services. This party is responsible for paying for the order and is the primary recipient of the shipment. The sold-to party is crucial in determining the shipping condition as it specifies where the goods should be delivered.

A contract profile is assigned to a sales document type. This is because a sales document type determines the structure and processing of a sales document, and a contract profile defines the specific settings and conditions for contracts. By assigning a contract profile to a sales document type, the system can apply the appropriate contract conditions and settings when creating or processing sales documents of that type.

Posting the goods issue is a mandatory process step in outbound delivery. This step involves updating the inventory system to reflect that the goods have been removed from the warehouse and are now in transit to the customer. It is important to record this information accurately to maintain inventory accuracy and to provide visibility to both the warehouse and the customer regarding the status of the delivery. Without posting the goods issue, the delivery process cannot progress further and the customer may not receive their order on time.

SAP HANA creates a save point every few minutes to ensure data integrity and provide a point of recovery in case of system failure or data loss. This frequent save point interval helps to minimize the risk of data loss and allows for quick recovery in case of any issues.

The correct answer is Common master data. Common master data refers to a centralized database that contains consistent and uniform information about customers, products, and other entities across different distribution channels and divisions. By using common master data, the company ensures that all customer data remains the same regardless of the channel or division they interact with. This allows for better coordination and consistency in customer management and enables the company to provide a seamless and personalized experience to customers regardless of how they engage with the company.

When you save a billing document for an invoice, two things happen. First, the account receivable is posted, which means that the customer's account is updated to reflect the amount they owe for the invoice. Second, the document flow is updated, which means that a record is created to show the sequence of documents and transactions related to the invoice. This helps in tracking the progress of the invoice and its associated processes.

Shipping points are locations within a plant where goods are loaded for delivery. They are assigned to plants and are required for delivery processing. Loading group is used to determine the specific shipping point for a particular delivery.

By choosing a substitution reason with the 'Automatic' substitution strategy for the material determination, you can replace entered materials in sales orders if they are not available. This strategy ensures that if a material is not available, the system will automatically substitute it with another material that is available, based on the defined substitution reason. This allows for a seamless ordering process and ensures that customers receive their desired products even if the originally entered materials are not in stock.

The Sold-to-Party partner function determines the shipping conditions in a sales order. This is because the Sold-to-Party is the customer who is purchasing the products or services and is responsible for receiving the shipment. Therefore, the shipping conditions, such as the delivery address, shipping method, and any special instructions, are determined based on the Sold-to-Party's preferences and requirements.

In the order-to-cash business process, it is possible to assign a shipping point to multiple plants. This allows for flexibility in determining the location from which goods are shipped. Additionally, it is possible to assign more than one distribution channel to a sales organization. This allows for different channels, such as online and retail, to be utilized by the sales organization to reach customers.

SAP HANA uses temperatures to classify the usefulness of data. This means that data is categorized based on its level of importance or relevance, similar to how temperatures are classified as hot, warm, or cold. By using this classification system, SAP HANA can prioritize and manage data effectively, allowing users to access and analyze the most valuable information efficiently.

The material master can be maintained at the organizational level of sales organization and distribution channel. This means that the material information can be managed and updated for specific sales organizations and distribution channels within the company.

Billing type controls the number range and account determination in the billing process. The number range determines the sequence of billing documents generated, ensuring each document is assigned a unique number. Account determination determines the accounts that will be debited and credited during billing, ensuring accurate financial postings.

To achieve the customer's requirement of shipping as much material as possible on a requested date and avoiding subsequent deliveries in case of shortage, the "One delivery with quantity greater than zero has to be created" indicator should be set. This indicator ensures that at least one delivery with a quantity greater than zero is created, preventing subsequent deliveries if there is a shortage of material.

SAP Smart Business for Sales Order Fulfillment can resolve issues related to unconfirmed quantities, incomplete data, and billing block. Unconfirmed quantities refer to orders that have not been confirmed or finalized, and the software can help in resolving this issue. Incomplete data refers to missing or inaccurate information in the sales order, and SAP Smart Business can assist in completing and correcting the data. Billing block refers to a restriction that prevents the billing process, and the software can help in removing this blockage and enabling smooth billing.

To establish the interface between Sales & Distribution and Financial Accounting, account determination must be set up. Account determination is the process of determining the appropriate general ledger accounts to which the sales and distribution transactions should be posted in the financial accounting system. This ensures that the financial data related to sales and distribution activities are accurately recorded in the accounting system.

The correct answer is "Delivery -> Post goods issue -> Invoice -> Invoice cancellation" and "Cash sales -> Delivery -> Post goods issue -> Invoice -> Post financial accounting". These sequences describe a part of the sales process because they involve the steps of delivering the goods, posting the goods issue, generating an invoice, and in the case of the first sequence, canceling the invoice. The second sequence also includes the additional step of posting the financial accounting.

SAP Core Data Services (CDS) uses live transactional data to deliver operational reporting. This means that the data used for reporting is directly accessed from the transactional systems in real-time. This allows for up-to-date and accurate reporting, as the data is not aggregated or replicated but rather reflects the current state of the transactions.

When creating a business partner, you have the option to select from three categories: Group, Organization, and Person. These categories allow you to differentiate between different types of business partners based on their characteristics and roles. A Group category can be chosen when the business partner represents a group or association. The Organization category is suitable for selecting business partners that are formal entities such as companies or corporations. Lastly, the Person category is applicable when the business partner represents an individual person.

Within a shipping process, two activities that can be completed are goods issue posting and packing. Goods issue posting refers to the process of recording the removal of goods from inventory, indicating that they have been issued to a customer or transferred to another location. Packing, on the other hand, involves preparing the goods for shipment by packaging them securely and appropriately. These two activities are essential steps in the shipping process to ensure that the correct goods are sent out and that they are properly packed to prevent any damage during transportation.

The sales office represents the geographical aspect of the organization in Sales and Distribution. This unit is responsible for managing sales activities within a specific geographical area. It is typically located in a specific region or city and is responsible for coordinating sales operations, managing customer relationships, and achieving sales targets within its designated territory. The sales office serves as a local point of contact for customers and plays a crucial role in ensuring effective sales and distribution strategies are implemented in the specific geographical area.

To achieve the goal of not having the item category in the sales order determined automatically, you need to maintain a default item category in the copy control. This means that when the quotation item is copied to the sales order, the default item category will be assigned instead of automatically determining it based on any other factors. By specifying a default item category in the copy control settings, you have control over which item category is assigned to the sales order, regardless of any other configurations or settings.

The delivering plant, loading group, and shipping condition are the elements that determine a shipping point automatically. The delivering plant refers to the location from where the goods are being shipped, the loading group specifies the type of goods being transported, and the shipping condition determines the specific requirements for shipping the goods, such as temperature control or special handling instructions. These three elements work together to determine the appropriate shipping point for a particular shipment.

When creating a new customer role in the business partner master, the account group controls the number range. The account group determines the range of numbers that can be assigned to the customer role. This helps in organizing and managing customer roles effectively by assigning specific number ranges to different roles.

CDS views in the SAP S/4Hana system are developed and maintained in the ABAP layer. ABAP is the programming language used in SAP systems, and it provides a development environment for creating and managing CDS views. The ABAP layer allows developers to define the structure and behavior of CDS views, as well as implement any necessary logic or calculations. This ensures that the CDS views are integrated seamlessly within the SAP S/4Hana system and can be accessed by other components and applications.

On the header level of sales document copy control, the "Copy item number" setting can be enabled. This means that when a sales document is copied, the item numbers from the original document will be copied over to the new document. This helps to maintain consistency and organization within the sales documents, as the item numbers will remain the same throughout the copying process.

The option of referencing text in standard Sales and Distribution allows for the automatic transfer of any subsequent text changes in the source document to the subsequent document. This means that any updates or modifications made to the original text will be reflected in the related documents, ensuring consistency and accuracy throughout the process. This feature streamlines the workflow and eliminates the need for manual updates, saving time and reducing the risk of errors.

By setting the dialog message for incompletion for the sales document, you can ensure that an incomplete document cannot be saved. This means that if any required fields are not filled in or if there is any missing information in the document, a dialog message will appear, prompting the user to complete the document before it can be saved. This helps to enforce data integrity and prevent incomplete or inaccurate documents from being saved in the system.

The pricing procedure is determined by the combination of the sales area, sales document type, and sold-to party. These factors play a crucial role in determining the pricing strategy for a particular transaction. The sales area defines the geographical location and distribution channel, while the sales document type specifies the type of sales transaction. The sold-to party refers to the customer who is purchasing the goods or services. By considering these factors, the pricing procedure can be customized to meet the specific requirements of the sales transaction.

The pricing of a Bill of Material item is controlled by the Item category. The item category determines how the item is priced, including the pricing procedure, conditions, and pricing elements. It is used to define the pricing strategy for the item and determines how the system calculates the price for that particular item. Therefore, the item category plays a crucial role in determining the pricing of a Bill of Material item.

The apps "Manage Sales Quotations" and "Sales Order Fulfillment Monitor" are assigned to the business role Internal Sales Representative. These apps are specifically designed to help sales representatives manage and monitor sales quotations and sales order fulfillment. They provide the necessary tools and information for the sales representative to effectively carry out their role and responsibilities in the sales process.

The Schedule Line configuration controls the Transfer of requirements, Availability check, and Movement type. This means that it determines how requirements are transferred, checks the availability of the required items, and specifies the type of movement for the goods.

The requirements for customer consignment processing include a good receipt for consignment pick-up and a delivery document for consignment issue.

The calculation type and scale basis type are maintained in the condition type. The condition type determines how a particular condition is calculated and the scale basis type determines the basis for scaling the condition. These settings are defined in the condition type configuration and can be customized based on the specific requirements of the pricing procedure. The condition type is an essential component in determining the pricing and calculation logic in a pricing procedure.

In order to properly set up partner functions and partner types, it is important to assign partner types to partner functions in Customizing for partner determination. This ensures that the correct partner types are associated with the appropriate partner functions, allowing for accurate partner determination in sales documents. Additionally, partner functions can be changed on the item and schedule line level of a sales document, and they can also be copied from the sales document header to the customer master record. However, the key consideration is the assignment of partner types to partner functions in the Customizing settings.

S/4HANA uses the Business Rule Framework plus (BRF+) for billing output management by default. BRF+ is a tool provided by SAP that allows users to define and execute business rules in a flexible and customizable manner. It provides a graphical interface for creating and maintaining rules, making it easier for users to define the logic for determining billing output. This approach offers more flexibility and control compared to using condition technique based on the NAST table or Adobe forms. Additionally, SAP cloud platform document service may be used in conjunction with BRF+ for generating and managing the actual billing output documents.

In the customer material information record, you can identify three things: a specific delivering plant, the customer material number, and a specific delivery agreement. The delivering plant refers to the specific location where the customer's goods will be shipped from. The customer material number is a unique identifier given to each product or item that the customer has ordered. Lastly, the delivery agreement specifies the terms and conditions for the delivery of the customer's goods, including the schedule and method of delivery.

Picking optimization, packing, staging, and load management are all activities that occur during the outbound process in EWM. Picking optimization involves determining the most efficient way to pick items from the warehouse, while packing involves preparing the items for shipment. Staging refers to the process of moving the packed items to a designated area for loading onto a transport unit. Load management involves organizing and arranging the items on the transport unit to maximize space utilization. These activities are all part of the outbound process in EWM, which focuses on preparing and shipping goods to customers.

You can maintain a condition master record for pricing for the condition types Freight (KF00) and Surcharges (KP01).

Milestone billing is used to set up down payments for a sales process. This type of billing plan allows for payments to be made at specific milestones or stages of the sales process, such as when certain tasks or objectives are completed. It provides a structured approach to billing and helps ensure that payments are made in alignment with the progress of the sales process.

The packing option that can be configured for a delivery item category includes "Packing not allowed", "Packing allowed", and "Packing mandatory". These options determine whether packing is allowed or required for the delivery item category. "Packing not allowed" means that packing is not allowed for this category, "Packing allowed" means that packing is optional, and "Packing mandatory" means that packing is required for this category.

To extend the material master record to another sales organization and distribution channel, you need to create a new material. Creating a new material allows you to define the necessary attributes and settings specific to the new sales organization and distribution channel. By creating a new material, you can ensure that the material is available and correctly configured for the desired sales organization and distribution channel.

Listing and exclusion is based on the condition technique. This means that both listing and exclusion procedures are determined using the same method as a pricing procedure in a sales order. Additionally, it is possible to switch an existing condition record for a listing to an exclusion. Furthermore, it is also possible for a single sales document to have both listing and exclusion procedures assigned simultaneously.

To achieve the use and change of a header partner function on the item level, you need to include the partner function in the partner determination procedure of the item category. This ensures that the partner function is available and can be modified at the item level.