New World ERP - FM - Purchase Orders

A purchase order cannot be posted before it is printed and sent to myReports. The process typically involves generating the purchase order, printing it, and then sending it to myReports for further processing. Therefore, the correct answer is false.

To post a purchase order, all of the mentioned criteria must be met. Firstly, the purchase order needs to be validated to ensure its accuracy and completeness. Additionally, all necessary approvals must be obtained to ensure that the purchase is authorized. Lastly, the purchase order should be printed as a physical record of the transaction. Therefore, all of the mentioned conditions are required to successfully post a purchase order.

To enter a new purchase order, the proper navigation is "Financial Management > Procurement > Purchasing > Purchase Orders." This option specifically mentions the process of entering a new purchase order, which is the desired action. The other options, such as "Inquiries > Requisitions" and "Reports > Purchasing > Requisition Report," do not directly relate to entering a new purchase order. "Inquiries > Vendors" may provide information about vendors, but it does not involve the process of entering a new purchase order.

The amount of a purchase order item is calculated by multiplying the quantity of the item by the price per unit. This calculation gives the total cost of the purchase order item.

The correct answer is "Financial Management > Inquiries > Purchase Order Inquiry > Access Purchase Order > Select Approvals." This path will lead to the location of approvers for a particular purchase order. The other options mentioned do not specifically mention accessing the approvals for a purchase order.

Both options A and B provide ways to locate existing requisitions and purchase orders associated with a specific vendor. Option A suggests going to Financial Management > Inquiries > Requisitions and using the Advanced Search Icon to input the vendor's information. Option B suggests going to Financial Management > Inquiries > Vendors and locating the specific vendor. By clicking on the Requisition or Purchase Order icons beneath the Vendor Name, all purchase orders and requisitions for that vendor can be seen. Therefore, both options A and B are correct ways to locate the existing requisitions and purchase orders associated with a specific vendor.

A project can be assigned to a purchase order if the general ledger account entered for the purchase order or requisitions allows for projects. This means that if the purchase order or requisition is associated with a specific project, it can be assigned to that project. The availability of this option is dependent on the general ledger account settings.

Multiple General Ledger accounts can be attached to a single item on a purchase order by using the Multiple G/L Account Distribution icon next to the GL Account field in Purchase Order entry. This feature allows for the allocation of different G/L accounts to different portions of the purchase order, providing more accurate tracking and reporting of expenses. By utilizing this icon, users can easily assign multiple G/L accounts to a single item, ensuring proper accounting and financial management.

The correct answer is "Any of the above" because all three options mentioned provide a valid path for inquiring on a purchase order related to a specific requisition. The first option directs the user to the Purchase Order Inquiry section under Financial Management, where they can perform an advanced search. The second option suggests accessing the Requisition Report under Reports in Financial Management. The third option guides the user to the Requisitions section under Inquiries, where they can locate the requisition and access the PO Icon for more details. Therefore, any of these paths can be used to inquire on a purchase order related to a specific requisition.

The correct answer is "Financial Management > Procurement > Purchasing > Change Purchase Orders." This page allows for the completion of a purchase order if it is not going to be closed through accounts payable. It provides the option to make changes to the purchase order, such as updating quantities or adding/removing items, without involving the accounts payable department.