The Ultimate Event Management Quiz

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| By TheHedgehogEvent
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TheHedgehogEvent
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Questions: 30 | Attempts: 2,039

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The Ultimate Event Management Quiz - Quiz

Do you know how to organize a successful event? You will get lots of knowledge by taking this quiz


Questions and Answers
  • 1. 

    List the 4 event management concepts.

  • 2. 

    Put these event management steps in sequential order.Research and developmentDiscoveryPlanning and DesignProposal DeliveryClosureEvent ExecutionApproval Stage GateImplementationConfirmation Stage Gate

  • 3. 

    How do you calculate safe capacity?

  • 4. 

    What is the Occupational Health and Safety Act and how does it apply to events?

  • 5. 

    What does SASREA stand for?

  • 6. 

    What should a disaster management plan & file contain? Include all the areas, document and elements that would make up this plan/file.

  • 7. 

    What documents/information should you receive from the entertainment or production company in order to plan your event?

  • 8. 

    Explain how the 4 event concepts are linked and how they are used in event planning.

  • 9. 

    What does ADMOR stand for? 

  • 10. 

    Within the ADMOR domains there are areas/categories that need to be planned for. List these areas for each domain.

  • 11. 

    List 5 templates/checklists/tools that can be found in the smart planners and describe how they are used.

  • 12. 

    What is the 2 to 8 principle in event design?

  • 13. 

    Select the person/people that are considered to be event stakeholders. There may be more than one correct answer.

    • A.

      Client

    • B.

      Company

    • C.

      Customer

    • D.

      Vendor

    • E.

      Venue

    • F.

      Speaker

    Correct Answer(s)
    A. Client
    B. Company
    C. Customer
    D. Vendor
    E. Venue
    F. Speaker
    Explanation
    The correct answer includes all the options listed. In event management, stakeholders are individuals or groups who have a vested interest in the event's success. The client is the person or organization hosting the event, the company is involved in organizing and managing the event, the customer is the target audience or attendees, the vendor provides goods or services for the event, the venue is where the event takes place, and the speaker is someone invited to present or speak at the event. All these individuals or groups play a role in the event and have a stake in its outcome.

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  • 14. 

    The event administration domain deals with the proper allocation, direction and control of resources used in an event project. Is this Statement True of False?

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true. The event administration domain is responsible for managing and organizing resources in an event project. This includes allocating resources such as budget, manpower, and materials, as well as directing and controlling these resources to ensure the smooth execution of the event. Event administration also involves coordinating various aspects of the event, such as logistics, scheduling, and communication, to ensure its success.

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  • 15. 

    The design domain focuses on the artistic interpretation and expression of the goals and objectives of the event project. Is this Statement True of False?

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true. The design domain in event project management is responsible for the artistic interpretation and expression of the goals and objectives of the event. This includes designing the visual elements, such as the decor, lighting, and stage setup, to create a cohesive and impactful experience for the attendees. The design domain plays a crucial role in conveying the desired message and atmosphere of the event.

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  • 16. 

    The operations domain concentrates on people, products, equipment and services that will be brought together on - site to produce the event project. Is this Statement True or False?

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because the operations domain does indeed focus on coordinating and managing the various elements required to produce an event project. This includes people, products, equipment, and services that will be brought together on-site. The operations domain ensures that all these components are effectively organized and integrated to ensure a successful event.

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  • 17. 

    An organogram is:

    • A.

      A diagram that shows the structure of an organisation and the relationships between the different people, departments and jobs at different levels.

    • B.

      Is a tool used to identify project tasks.

    • C.

      Is similar to a gantt chart.

    • D.

      Is used to assign projects to key stakeholders.

    Correct Answer
    A. A diagram that shows the structure of an organisation and the relationships between the different people, departments and jobs at different levels.
    Explanation
    An organogram is a visual representation of the structure of an organization, including the relationships between various individuals, departments, and positions at different hierarchical levels. It provides a clear overview of the organization's hierarchy, reporting lines, and communication channels. This diagram helps in understanding the chain of command, decision-making processes, and overall organizational structure. It is not a tool for identifying project tasks, similar to a Gantt chart, or used for assigning projects to stakeholders.

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  • 18. 

    Which of the following form part of the operations strategy?

    • A.

      Merchandise, materials, PR and sponsorship management

    • B.

      Attendee, catering, infrastructure and logistics management

    • C.

      Disaster management, insurance and compliance management

    • D.

      Procurement, stakeholder, quality, cost and time management

    Correct Answer
    B. Attendee, catering, infrastructure and logistics management
    Explanation
    The operations strategy includes managing various aspects of an event or project. This can involve managing attendees, catering, infrastructure, and logistics. These elements are crucial for the smooth execution of an event or project. Attendee management involves handling registrations, ticketing, and ensuring a positive experience for participants. Catering management involves organizing food and beverages for the event. Infrastructure management involves overseeing the facilities and equipment needed for the event. Logistics management involves coordinating transportation, storage, and distribution of materials and resources. These activities are all part of the operations strategy as they contribute to the successful implementation of an event or project.

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  • 19. 

    Information Management (IM) is the collection and management of information from one or more sources and the distribution of that information to one or more audiences. Is this statement True or False?

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    This statement is true because Information Management (IM) involves the process of collecting and managing information from various sources, and then distributing it to different audiences. IM ensures that information is organized, stored, and shared effectively, allowing for easy access and retrieval. By implementing IM practices, organizations can enhance their decision-making processes and improve overall efficiency.

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  • 20. 

    What does SANS stand for?

    • A.

      South African Navy Standards

    • B.

      Social Act for National Safety

    • C.

      South African National Standards

    • D.

      Safety Act for National Standards

    Correct Answer
    C. South African National Standards
    Explanation
    SANS stands for South African National Standards. This refers to a set of guidelines and regulations that are developed and implemented by the South African government to ensure safety, quality, and consistency in various industries and sectors within the country. These standards cover a wide range of areas, including manufacturing, construction, health and safety, and environmental management. The implementation of these standards helps to promote uniformity, improve product and service quality, and protect the interests of consumers and the general public.

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  • 21. 

    Acting in a compliant manner within events management includes the following. Select the correct answer/s. There may be more than one correct answer.

    • A.

      Adhering to one's duty of care

    • B.

      Forming a safety team and appointing a safety officer

    • C.

      Adhering to the South African National Standards

    • D.

      Completing a mandatory risk assessment

    Correct Answer(s)
    A. Adhering to one's duty of care
    B. Forming a safety team and appointing a safety officer
    C. Adhering to the South African National Standards
    D. Completing a mandatory risk assessment
    Explanation
    Acting in a compliant manner within events management requires adhering to one's duty of care, which means taking responsibility for the safety and well-being of attendees. Forming a safety team and appointing a safety officer is important to ensure that safety measures are implemented and followed. Adhering to the South African National Standards ensures that the event meets the required safety and quality standards. Completing a mandatory risk assessment helps identify potential hazards and allows for the implementation of appropriate risk mitigation strategies.

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  • 22. 

    The Certificate of Acceptability is a registration certificate for either food or dairy premises in terms of the Health Act. Is this statement True or False?

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true. The Certificate of Acceptability is indeed a registration certificate for food or dairy premises in accordance with the Health Act. This certificate ensures that the premises meet the necessary health and safety standards required for handling and preparing food or dairy products.

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  • 23. 

    An event risk assessment is not mandatory. Is this statement True or False?

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement "An event risk assessment is not mandatory" is false. Event risk assessments are essential in identifying and evaluating potential risks associated with an event. They help in developing strategies to mitigate these risks and ensure the safety and success of the event. Without conducting a risk assessment, organizers may overlook potential hazards and fail to implement necessary precautions, putting attendees, staff, and the overall event at risk. Therefore, it is crucial to conduct event risk assessments to ensure the safety and security of all involved.

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  • 24. 

    Public liability insurance covers the following groups of people (considered 3rd party) upon your negligence towards 3rd party in respect of accident, illness, death or property damage. Select the correct group of people.

    • A.

      Speakers, freelancers and venue employees

    • B.

      Vendors, the public and freelancers

    • C.

      Vendors, venue and speakers

    • D.

      All people not contracted as employees, volunteers, all attendees and freelancers

    Correct Answer
    D. All people not contracted as employees, volunteers, all attendees and freelancers
    Explanation
    The correct answer is "All people not contracted as employees, volunteers, all attendees and freelancers." This group includes all individuals who are not employed by or volunteering for the organization, as well as any attendees or freelancers who are not under contract. Public liability insurance covers these individuals in case of any accidents, illnesses, deaths, or property damage caused by the organization's negligence towards them.

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  • 25. 

    Every vendor requires public liability insurance. Is this statement True or False?

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Public liability insurance is a type of insurance that provides coverage for claims made by third parties for injury or damage that occurred on the vendor's premises or as a result of their business activities. It is a common requirement for vendors to have this insurance in order to protect themselves from potential lawsuits or financial losses. Therefore, the statement that every vendor requires public liability insurance is true.

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  • 26. 

    Who is responsible for the safety and security of attendees/the public at events? Select the correct answer.

    • A.

      The event organiser/event management company

    • B.

      The event owner (business owner), event organiser, venue owner and vendor owner

    • C.

      The event organiser and vendors

    • D.

      The venue owner and event organiser

    Correct Answer
    B. The event owner (business owner), event organiser, venue owner and vendor owner
    Explanation
    The correct answer is the event owner (business owner), event organiser, venue owner, and vendor owner. This answer encompasses all the key parties involved in organizing an event and ensuring the safety and security of attendees and the public. The event owner, event organiser, venue owner, and vendor owner all have specific responsibilities in terms of safety measures, emergency planning, crowd control, and overall event security. Cooperation and coordination among these parties are crucial to create a safe and secure environment for everyone attending the event.

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  • 27. 

    Every event, no matter what size or the level or risk must be submitted to the Local Council for approval. No event may be run without this approval. Is this statement True or False?

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because not every event, regardless of size or level of risk, needs to be submitted to the Local Council for approval. There may be certain small-scale events or low-risk activities that do not require formal approval from the council.

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