Human Resource Management, 15e (Dessler) Chapter 5 Personnel Planning and Recruiting

Succession planning involves making forecasts and assessments to identify key needs within an organization. This step is crucial as it helps determine the skills, knowledge, and experience required for future leadership positions. By identifying key needs, organizations can then focus on developing internal candidates who possess the necessary qualities to fill these positions. This ensures a smooth transition of leadership and helps maintain continuity within the organization.

Outsourcing refers to the practice of hiring an external company to handle certain business functions or processes that were previously performed in-house. In this case, Smith Industries is considering hiring another company to manage its benefits management, which involves handling employee benefits such as healthcare, retirement plans, and insurance. By outsourcing this task, Smith Industries can delegate the responsibility to a specialized company that can efficiently manage and administer the benefits program, allowing Smith Industries to focus on its core business operations.

Marital status should not be requested on application forms because it is considered discriminatory and irrelevant to a person's qualifications for a job. Asking for this information can lead to bias and potential discrimination based on marital status, which is not a valid factor in assessing a candidate's ability to perform the job. Therefore, it is important to avoid requesting this information to ensure fair hiring practices.

Telecommuters refers to workers who perform their job duties remotely, typically from home, using technology such as computers and the internet. This type of worker does not need to be physically present in an office or workplace to complete their tasks. They rely on communication tools and digital platforms to stay connected with their colleagues and perform their work efficiently. Telecommuting has become increasingly popular due to advancements in technology and offers flexibility and convenience for both employees and employers.

The first step in the recruitment and selection process is deciding what positions to fill. This involves identifying the staffing needs and requirements of the organization. By determining the positions that need to be filled, the recruitment process can be initiated and targeted towards finding suitable candidates for those specific roles. This step sets the foundation for the entire recruitment and selection process by outlining the goals and objectives of the hiring process.

LinkedIn is increasingly serving as a recruitment source for passive job candidates. LinkedIn is a professional networking site that allows users to create profiles, connect with other professionals, and showcase their skills and experience. Employers and recruiters often use LinkedIn to search for potential candidates and reach out to them directly. LinkedIn's focus on professional networking and job searching makes it a popular platform for passive job seekers who may not actively be looking for a new job but are open to new opportunities.

Trend analysis refers to studying a firm's past employment needs over a period of years to predict future needs. This involves analyzing patterns and trends in the firm's historical employment data to identify any recurring patterns or trends that can help in forecasting future employment needs. By understanding the historical trends, the firm can make more informed decisions regarding its future workforce requirements, such as hiring, training, and downsizing.

An employer will most likely use a private employment agency in order to fill a specific job opening quickly. Private employment agencies have a wide network of potential candidates and resources to quickly identify and match qualified individuals for specific job positions. This saves the employer time and effort in the recruitment process, allowing them to fill the job opening promptly.

Pamlico River Productions is looking for a top-level manager for its finance division. Since qualified candidates for this position are hard to find, using an executive recruiter would be the most beneficial option for the business. An executive recruiter specializes in finding high-level professionals for specific positions, making them the ideal choice to help Pamlico River Productions find the right candidate for this important role.

Succession planning refers to the process of identifying and developing potential candidates to fill executive positions within a firm. It involves assessing the skills, knowledge, and experience of current employees and grooming them for future leadership roles. This process ensures a smooth transition of leadership and minimizes disruptions in the organization's operations. Internal recruiting, long-term forecasting, and advanced interviewing are all related to the hiring process but do not specifically focus on executive positions.

Based on the given information, Newton Building Supplies aims to generate an additional $4 million in sales next year. Since a salesperson typically generates $800,000 in sales each year, the number of new salespeople that Newton should hire can be determined using ratio analysis. By dividing the desired increase in sales ($4 million) by the average sales generated per salesperson ($800,000), we get 5. Therefore, Newton should hire 5 new salespeople to achieve their sales goal.

Employee recruiting refers to the process of finding and attracting potential candidates for open positions within a company. It involves various strategies and techniques such as advertising job openings, conducting interviews, and evaluating candidates to ultimately select the most suitable individuals for the job. This process is crucial for companies like Bob's who are looking to fill their open positions with qualified and talented individuals.

The primary disadvantage of using internal sources of candidates to fill vacant positions in a firm is the potential to lose employees who aren't promoted. When internal candidates apply for a higher position and are not selected, they may become dissatisfied and seek opportunities elsewhere. This can lead to a loss of talented and experienced employees, which can be detrimental to the firm's success and continuity.

Intranet job postings are not a tool used by firms to recruit outside candidates. Intranet job postings are internal job advertisements that are only accessible to current employees within the organization. They are used to promote internal mobility and provide opportunities for career advancement within the company. Therefore, they do not involve the recruitment of external candidates.

Executive recruiters are specialized employment agencies that are hired by employers to find and attract highly skilled individuals for top management positions. These recruiters have extensive networks and expertise in identifying and evaluating potential candidates who possess the necessary qualifications and experience for executive roles. Unlike state-run or private employment agencies that cater to a wider range of job positions, executive recruiters focus specifically on filling high-level management positions. Their main goal is to source and select top talent that aligns with their clients' specific requirements and organizational goals.

Selection tools refer to the background investigations, tests, and physical exams that firms use to identify viable candidates for a job. These tools are used to assess the qualifications, skills, and suitability of candidates for a particular position. By using selection tools, organizations can make informed decisions about hiring the most suitable candidates who are likely to perform well in the job role.

Marcus, as an HR manager for Samsung, is responsible for making decisions about what positions the firm should fill in the next six months. This indicates that Marcus is currently engaged in personnel planning. Personnel planning involves analyzing the current and future workforce needs of an organization and determining the positions that need to be filled. It includes activities such as forecasting future staffing requirements, identifying skill gaps, and developing strategies to attract and retain talent. Therefore, personnel planning is the most suitable explanation for Marcus' current task.

Employers are typically responsible for paying the fees charged by a private employment agency when an applicant is placed in a job. This is because the agency acts as a middleman between the employer and the job seeker, providing recruitment and placement services. The employer benefits from the agency's expertise in finding suitable candidates, and therefore, they are expected to cover the costs associated with these services.

Qualifications inventories contain data regarding employees' education, career development, and special skills. These inventories are used by managers when selecting inside candidates for promotion. This means that managers can refer to the qualifications inventories to determine which employees have the necessary qualifications and skills for a promotion opportunity within the organization.

The first step in succession planning is identifying and analyzing key position needs. This involves understanding the roles and responsibilities of key positions within an organization and determining the skills, knowledge, and experience required to fill those positions effectively. By identifying the specific needs of each position, organizations can develop targeted strategies for succession planning, such as identifying potential candidates or implementing training and development programs to prepare current employees for future leadership roles.

Counselors in state-run employment agencies are responsible for various activities related to job placement and support. They review employer job requirements to match them with suitable candidates, visit employer work sites to assess job conditions, and write job descriptions to accurately represent available positions. However, filing employer tax reports is not typically a duty of counselors in state-run employment agencies.

To ensure that applicants are screened properly, it is important to provide the agency with an accurate job description. This will help the agency understand the requirements and qualifications necessary for the management positions at Newton Manufacturing. By providing a clear and accurate job description, the agency will be able to effectively screen and match potential candidates based on the specific needs of the company. This will increase the likelihood of finding qualified individuals who are a good fit for the management positions.

Succession planning refers to the process of identifying and developing potential leaders within an organization to ensure a smooth transition of key positions when vacancies arise. It involves assessing and nurturing employees' skills, knowledge, and abilities to prepare them for future leadership roles. By implementing succession planning, organizations can proactively address leadership gaps, retain top talent, and enhance overall performance.

Based on the information provided, Kate works as a nurse on temporary assignments for hospitals on an as-needed basis. This indicates that she is not a permanent employee of any specific hospital but rather works on a temporary or contract basis. This aligns with the definition of a contingent worker, which refers to individuals who are hired on a temporary or part-time basis to fulfill specific needs within an organization. Therefore, the correct answer is "working as a contingent worker."

A scatter plot is a graphical method used to help identify how two variables are related. It displays individual data points on a graph with one variable represented on the x-axis and the other variable represented on the y-axis. By plotting the points and observing the pattern or trend they form, it becomes easier to understand the relationship between the two variables. This can be useful in identifying correlations, trends, or patterns in the data, making scatter plots a valuable tool in data analysis.

Markov analysis is a mathematical process used by employers to forecast the availability of internal job candidates. It involves analyzing the probabilities of feeder positions in a chain being filled. This analysis helps employers understand the likelihood of employees progressing through various positions within the company and identify potential gaps or areas where additional recruitment may be necessary. It is a valuable tool for workforce planning and talent management.

Recruiting is necessary to develop an applicant pool. This means that the process of recruiting is essential in order to create a pool of potential candidates for a job or position. By actively seeking out and attracting qualified individuals, organizations can ensure that they have a diverse and qualified pool of applicants to choose from when making hiring decisions. This allows them to select the most suitable candidate for the job and increases the chances of finding the right fit for the organization.

A job posting typically includes information about the job's attributes, the job's pay rate, and publicizes the open job to employees. However, it does not typically indicate the preferred number of applicants. This information is usually not included in a job posting as the number of applicants is not typically a criterion for selecting candidates.

The primary purpose of an applicant tracking system is to assist employers in attracting, screening, and managing applicants. This system helps streamline the hiring process by automating tasks such as job posting, resume screening, interview scheduling, and applicant communication. It allows employers to efficiently track and manage candidate information, ensuring a more organized and effective recruitment process.

Internet databases have improved the ability of executive recruiters to find potential candidates. These databases provide a vast amount of information and allow recruiters to search for candidates based on specific criteria such as skills, experience, and qualifications. This saves time and effort compared to traditional methods of searching for candidates. Additionally, internet databases provide access to a larger pool of candidates, including those who may not be actively seeking job opportunities but have their information listed online.

Ratio analysis is the correct answer because it is the process of using ratios to analyze and interpret financial statements. In this context, it can be used to determine future staff needs by establishing ratios between a causal factor (such as sales or production) and the number of employees required. By analyzing these ratios, organizations can forecast their future staffing requirements and make informed decisions regarding hiring or downsizing.

Pablo's approach of examining past organizational employment needs of Slate Industries to determine likely future employment needs indicates that he is using trend analysis. Trend analysis involves studying historical data and patterns to identify and predict future trends. In this case, Pablo is analyzing the company's past employment needs to forecast its future employment needs.

Workforce planning involves continuously monitoring and predicting workforce issues. This process helps organizations anticipate and address potential gaps in their workforce, such as retirements, resignations, or skill shortages. By using data and analytics, organizations can identify trends and patterns to make informed decisions about recruitment, training, and development. This proactive approach helps organizations stay ahead of workforce challenges and ensure they have the right people with the right skills at the right time.

On-demand recruiting services are a type of service that offers short-term specialized recruiting to assist with specific projects. Unlike traditional search firms, these services do not require a long-term commitment or retainers, making them a cost-effective option. They provide businesses with the flexibility to quickly hire qualified candidates on an as-needed basis, saving time and resources.

The typical compensation structure for on-demand recruiting services is an hourly rate. This means that recruiters are paid based on the number of hours they work on a project or for a client. This structure allows for flexibility in billing and ensures that recruiters are compensated for the time and effort they put into finding and screening candidates. It also aligns with the on-demand nature of these services, as recruiters may work on multiple projects or for multiple clients simultaneously.

Approximately 38% of new college graduates are hired to fill externally filled jobs that require a college degree. This suggests that a significant portion of college graduates are able to secure employment in their chosen field upon graduation, indicating the value and demand for a college degree in the job market.

Employee recruiting refers to the process of finding and attracting potential candidates for job openings within an organization. It involves various activities such as advertising job vacancies, screening resumes, conducting interviews, and selecting the most suitable candidates for the available positions. Succession planning, on the other hand, refers to the process of identifying and developing potential future leaders within an organization. Personnel planning involves forecasting and managing the organization's workforce needs. Job posting refers to the act of advertising job vacancies.

As the HR manager at Dixon Industries, engaging in predictive workforce monitoring would involve continuously monitoring workforce planning issues. This means regularly analyzing and evaluating factors such as staffing needs, skill gaps, turnover rates, and future workforce projections. By doing so, the HR manager can proactively address any potential challenges or opportunities related to the company's workforce, ensuring that the organization has the right talent in place to meet its goals and objectives.

The AIDA guide is a commonly used framework in advertising that stands for Attention, Interest, Desire, and Action. It helps to structure the content in a way that captures the attention of the audience, generates interest, creates desire, and prompts action. The other options mentioned in the question (attracting attention, prompting applicant action, and developing interest) are all aspects of the AIDA guide. However, implying long-term benefits is not explicitly mentioned in the AIDA framework. Therefore, the correct answer is implying long-term benefits.

Schedule flexibility is the most likely motivator for employees over 65 to work because it allows them to have control over their work hours and balance their personal commitments. This can be especially important for older employees who may have other responsibilities such as caregiving or health-related appointments. Overtime payments may not be as appealing to older employees who may prefer a more balanced work-life schedule. Supportive work environments and additional sick days are important factors for all employees, but schedule flexibility specifically caters to the needs of older employees.

When using either a trend analysis or a ratio analysis, it is assumed that productivity levels will remain the same. This means that the analysis is based on the assumption that the level of output per unit of input will remain constant over the period being analyzed. This assumption allows for accurate comparisons and assessments of performance and helps in identifying any changes or trends in productivity that may affect the overall financial health of the organization.

The primary disadvantage for employers who use private employment agencies to fill positions is that applicant screening may not be thorough. This means that the agency may not thoroughly evaluate the qualifications, skills, and background of the applicants, which can result in hiring individuals who are not the best fit for the position. This can lead to inefficiencies, increased turnover, and potential negative impacts on the company's performance.

Jessica Garza, as the manager, should become directly involved in answering task-related questions from the temporary workers. This is because it is her responsibility to provide guidance and clarification on any tasks assigned to the workers. By answering their questions, Jessica ensures that the temporary workers have a clear understanding of their responsibilities and can perform their tasks effectively.

The primary goal of college recruiters is to attract good candidates. College recruiters aim to identify and engage with talented individuals who have the potential to contribute to the organization. By attracting good candidates, recruiters can ensure that the organization has a pool of qualified and capable individuals to choose from when filling job positions. This helps the organization to build a strong workforce and achieve its goals effectively.

Managers use skills inventories to determine which current employees are available for promotion or transfer. A skills inventory is a database or record that contains information about the skills, qualifications, and experiences of employees within an organization. By referring to the skills inventory, managers can identify employees who possess the necessary skills and competencies for a particular promotion or transfer opportunity. This allows them to make informed decisions and select the most suitable candidates for these opportunities.

The recruiting yield pyramid is a tool used to analyze the effectiveness of the recruitment process. It shows the conversion rates at each stage of the process, such as the number of recruitment leads that result in invitees, interviews, offers made, and offers accepted. The pyramid does not include the relationship between internal and external candidates, as this is not a stage in the recruitment process but rather a classification of candidates.

Alternative staffing refers to the use of nontraditional recruitment sources. This means that instead of relying solely on traditional methods such as job postings or referrals, organizations may explore other avenues for finding and hiring talent. These alternative sources could include social media platforms, online job boards, freelancers, contract workers, or temp agencies. By utilizing alternative staffing, companies can tap into a wider pool of candidates and potentially find individuals with unique skill sets or experiences that may not be readily available through traditional recruitment methods.

The skills needed for the job play the greatest role in determining the best medium for a job advertisement because the medium should be able to effectively reach and attract individuals with the required skills. If the advertisement is not targeted towards the right audience, it may not generate suitable applicants for the position. Therefore, understanding the skills needed for the job is crucial in selecting the appropriate medium for the advertisement.

The correct answer is "being in compliance with equal employment laws." This option is not a common concern expressed by temporary employees because it is the responsibility of the employer to ensure compliance with equal employment laws, not the employee. Temporary employees are more likely to express concerns about feeling insecure about their employment situation, worrying about the lack of insurance benefits, and being treated impersonally by employers.

Workforce planning is the process of deciding what positions the firm will have to fill and how to fill them. It involves analyzing the current and future workforce needs of the organization, identifying any gaps in skills or talent, and developing strategies to attract, retain, and develop employees to meet those needs. This process helps ensure that the organization has the right people in the right roles at the right time to achieve its goals and objectives.