Administrator Certification Exam Quiz!

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Administrator Certification Exam Quiz! - Quiz

Do you know what administrator certification is? You will need to know why an administrator would create and assign a condition, which types of tasks are available in Ariba Contract Management, two activities you can perform in a contract workspace, and where you can store modified prepackaged reports. This quiz will tell you what you need to know about administrator certification.


Questions and Answers
  • 1. 

    Why would an administrator create and assign a condition? Note: There are 2 correct answers to this question.

    • A.

      To hide templates until usage is appropriate

    • B.

      To make certain project groups appear based on field selections

    • C.

      To prevent users from creating their own master agreement document

    • D.

      To make all fields on a template unavailable for a specific user

    Correct Answer(s)
    A. To hide templates until usage is appropriate
    B. To make certain project groups appear based on field selections
    Explanation
    An administrator would create and assign a condition to hide templates until usage is appropriate because it allows them to control when certain templates are visible to users. This can be useful when templates contain sensitive or confidential information that should only be accessed by authorized individuals. Additionally, an administrator may create and assign a condition to make certain project groups appear based on field selections. This helps in organizing and categorizing projects based on specific criteria, allowing for better management and navigation within the system.

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  • 2. 

    Which of the following expression types can be associated with a condition? Note: There are 3 correct answers to this question

    • A.

      Some of

    • B.

      Team member match

    • C.

      Field match

    • D.

      Reference to condition

    • E.

      Any of

    Correct Answer(s)
    C. Field match
    D. Reference to condition
    E. Any of
    Explanation
    The expressions "Field match," "Reference to condition," and "Any of" can be associated with a condition. "Field match" refers to comparing a field or attribute with a specific value or condition. "Reference to condition" suggests using a reference or pointer to check if a condition is met. "Any of" implies that any expression type can be associated with a condition.

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  • 3. 

    Under which conditions are you NOT able to view the History tab in a contract workspace? Note: There are 2 correct answers to this question

    • A.

      You are NOT part of the project owner group

    • B.

      You do NOT have classified access

    • C.

      You are viewing the workspace in Compact view

    • D.

      The contract is in draft status

    Correct Answer(s)
    A. You are NOT part of the project owner group
    C. You are viewing the workspace in Compact view
    Explanation
    If you are not part of the project owner group, you will not be able to view the History tab in a contract workspace. Additionally, if you are viewing the workspace in Compact view, the History tab will not be visible.

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  • 4. 

    When a contract passes the end of its term what is the status?

    • A.

      Expired

    • B.

      Closed

    • C.

      Completed

    • D.

      Pending

    Correct Answer
    A. Expired
    Explanation
    When a contract passes the end of its term, it is considered expired. This means that the contract is no longer in effect and the parties involved are no longer bound by its terms and conditions. The expiration indicates that the contract has reached its specified end date and is no longer valid or enforceable.

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  • 5. 

    A signature task ìs used to obtain electronic signatures on the contract documents(s) through integration with what programs? Note: There are 2 correct answers to this question

    • A.

      DocuSign

    • B.

      E-Sign Live

    • C.

      SignNow

    • D.

      Adobe Sign

    Correct Answer(s)
    A. DocuSign
    D. Adobe Sign
    Explanation
    A signature task is used to obtain electronic signatures on contract documents through integration with DocuSign and Adobe Sign. These programs provide a secure and efficient way to electronically sign documents, eliminating the need for physical signatures and paper-based processes. By integrating with these programs, users can easily send and receive contracts for signature, track the status of the signing process, and securely store signed documents.

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  • 6. 

    Wich amendment type do you use if your customer only needs to change the team members?

    • A.

      Amendment amendment

    • B.

      Administrative amendment

    • C.

      Renewal amendment

    • D.

      Termination amendment

    Correct Answer
    B. Administrative amendment
    Explanation
    An administrative amendment is the appropriate choice when a customer only needs to change the team members. This type of amendment is typically used for minor changes or updates to a contract, such as adding or removing individuals from a team. It does not involve significant alterations to the terms or conditions of the agreement. Therefore, an administrative amendment would be the most suitable option in this scenario.

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  • 7. 

    A contract requires acceptance by the legal team. What task type should you use?

    • A.

      Negotiation task

    • B.

      Review task

    • C.

      Approval task

    • D.

      Signature task

    Correct Answer
    C. Approval task
    Explanation
    The correct answer is Approval task because in order for a contract to be valid, it needs to be accepted by the legal team. The approval task would involve the legal team reviewing the contract and giving their approval or consent for it to proceed. This task ensures that all legal requirements are met and helps to mitigate any potential legal risks.

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  • 8. 

    What is the correct task status flow for a Review task?

    • A.

      Not started -> Reviewed -> Complete

    • B.

      Not started -> In Review -> Complete

    • C.

      Not started -> In Review -> Reviewed

    • D.

      Not started -> In Process -> Reviewed

    Correct Answer
    C. Not started -> In Review -> Reviewed
    Explanation
    The correct task status flow for a Review task is "Not started -> In Review -> Reviewed". This sequence makes sense as the task starts with a status of "Not started", then progresses to "In Review" when it is being actively reviewed, and finally reaches the status of "Reviewed" when the review process is complete.

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  • 9. 

    Which types of tasks are available in Ariba Contract Management? Note: There are 3 correct answers to this question

    • A.

      Review tasks

    • B.

      Approval tasks

    • C.

      Stage gate tasks

    • D.

      To-do tasks

    • E.

      Configuration tasks

    Correct Answer(s)
    A. Review tasks
    B. Approval tasks
    D. To-do tasks
    Explanation
    Ariba Contract Management offers various types of tasks, including review tasks, approval tasks, and to-do tasks. Review tasks involve the evaluation and assessment of contracts, ensuring that they meet the necessary requirements. Approval tasks involve the process of granting authorization or consent for contracts. To-do tasks are tasks that need to be completed or accomplished within a specific timeframe. These tasks help in managing contracts effectively and ensuring that all necessary steps are taken throughout the contract lifecycle.

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  • 10. 

    Which of the following activities can you perform in a contract workspace? Note: There are 2 correct answers to this question

    • A.

      Assign taks to team members

    • B.

      Update contact information of a supplier

    • C.

      Assign conditions to documents

    • D.

      Assign due dates to tasks

    Correct Answer(s)
    A. Assign taks to team members
    D. Assign due dates to tasks
    Explanation
    In a contract workspace, you can assign tasks to team members to delegate work and ensure accountability. This allows you to distribute responsibilities and track progress effectively. Additionally, you can assign due dates to tasks, which helps in setting deadlines and prioritizing work. These features enable efficient task management and collaboration within the contract workspace.

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  • 11. 

    What benefit does your customer have when they include documents in the Contract Workspace template?

    • A.

      Documents that are added to project templates are included in all contract workspaces created using that template

    • B.

      A user can create contract workspaces from a Sourcing Project template to copy the sourcing documents into that contract workspace

    • C.

      Documents inherited from the template into the contract workspace can be edited or deleted

    • D.

      Conditions on documents can be copied from the template but can also be created in the individual contract workspace

    Correct Answer
    A. Documents that are added to project templates are included in all contract workspaces created using that template
    Explanation
    When customers include documents in the Contract Workspace template, those documents will be automatically included in all contract workspaces created using that template. This saves time and effort for the customer as they do not need to manually add the documents to each individual contract workspace. Additionally, it ensures consistency across all contract workspaces created from the template, as all users will have access to the same set of documents.

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  • 12. 

    What factor determines whether a supplier can respond to a negotiation task by directly accessing the contract workspace?

    • A.

      Supplier user is a contract manager

    • B.

      Supplier user is an e-mail reviewer

    • C.

      Supplier user is a member of the supplier's legal team

    • D.

      Supplier user is registered on the Ariba Network

    Correct Answer
    D. Supplier user is registered on the Ariba Network
    Explanation
    The factor that determines whether a supplier can respond to a negotiation task by directly accessing the contract workspace is if the supplier user is registered on the Ariba Network. Being registered on the Ariba Network allows the supplier user to have the necessary access and permissions to directly access the contract workspace and respond to negotiation tasks.

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  • 13. 

    From where can you create a contract workspace? Note: There are 3 correct answers to this question

    • A.

      From an awarded sourcing event

    • B.

      From a contract analytical report

    • C.

      From a Sourcing Project template

    • D.

      From a contract request

    • E.

      From the dashboard

    Correct Answer(s)
    A. From an awarded sourcing event
    D. From a contract request
    E. From the dashboard
    Explanation
    You can create a contract workspace from an awarded sourcing event, a contract request, or the dashboard. This means that after a sourcing event has been awarded, you can use it as a basis to create a contract workspace. Additionally, if you receive a contract request, you can create a workspace from it. Finally, you can also create a contract workspace directly from the dashboard.

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  • 14. 

    Where can you save modified prepackaged reports? Note: There are 2 correct answers to this question

    • A.

      Public Reports

    • B.

      Dashboard

    • C.

      Public Workspace

    • D.

      Personal Workspace

    Correct Answer(s)
    A. Public Reports
    D. Personal Workspace
    Explanation
    You can save modified prepackaged reports in both Public Reports and Personal Workspace. Public Reports allow you to save the modified reports for public access and sharing, while Personal Workspace allows you to save them for your personal use only. Both options provide a way to store and access the modified reports based on your requirements.

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  • 15. 

    Which location allows custom Ariba Contract Management reports to be shared with internal users?

    • A.

      Public Reports

    • B.

      Personal Workspace

    • C.

      Prepackaged Reports

    • D.

      Public Workspace

    Correct Answer
    A. Public Reports
    Explanation
    Public Reports is the correct answer because it allows custom Ariba Contract Management reports to be shared with internal users. Public Reports are accessible to all users within the organization and can be shared with specific individuals or groups. This feature enables collaboration and easy access to important contract management reports for all internal users.

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  • 16. 

    Which of the following reports is prepackaged Ariba Contract Management reports? Note: There are 3 correct answers to this question

    • A.

      Active Suppliers with Contracts

    • B.

      Active Sales Contract Workspaces by Effective Date

    • C.

      Trending by Commodity

    • D.

      Average duration of Task by Type and by Task Due Date

    • E.

      Active Contract Workspaces to Expire in the Next Three Months

    Correct Answer(s)
    B. Active Sales Contract Workspaces by Effective Date
    D. Average duration of Task by Type and by Task Due Date
    E. Active Contract Workspaces to Expire in the Next Three Months
    Explanation
    The given reports are prepackaged Ariba Contract Management reports because they provide specific information related to contract management. "Active Sales Contract Workspaces by Effective Date" report helps in tracking active sales contract workspaces based on their effective dates. "Average duration of Task by Type and by Task Due Date" report provides insights into the average duration of tasks based on their types and due dates. "Active Contract Workspaces to Expire in the Next Three Months" report helps in identifying active contract workspaces that are going to expire in the next three months. These reports are designed to assist with contract management processes.

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  • 17. 

    When you run a report in the background, which of the following options are available in Ariba Contract Management? Note: There are 3 correct answers to this question

    • A.

      Auto-schedule based on previous criteria

    • B.

      Exportable in PDF format

    • C.

      List of external e-mail addresses to be notified

    • D.

      List of users to be notified

    • E.

      Number of days to retain data

    Correct Answer(s)
    A. Auto-schedule based on previous criteria
    C. List of external e-mail addresses to be notified
    E. Number of days to retain data
    Explanation
    When running a report in the background in Ariba Contract Management, there are three available options. The first option is to auto-schedule the report based on previous criteria, allowing for automated and recurring report generation. The second option is to provide a list of external e-mail addresses to be notified, ensuring that relevant stakeholders are informed about the report. The third option is to specify the number of days to retain the data, allowing for data storage and retrieval as needed. These options enhance the functionality and flexibility of running reports in the background.

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  • 18. 

    Which view option displays contract search results in a hierarchy?

    • A.

      Details

    • B.

      Hierarchical

    • C.

      List

    • D.

      Tree

    Correct Answer
    D. Tree
    Explanation
    The "Tree" view option displays contract search results in a hierarchy. This means that the search results will be organized in a tree-like structure, with parent and child relationships between the contracts. This view option allows users to easily navigate and understand the relationships between different contracts, making it more efficient to analyze and manage contracts.

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  • 19. 

    With Desktop File Sync (DFS) enabled, which of the following tasks are available for business users? Note: There are 3 correct answers to this question

    • A.

      Copy a document from a previously executed agreement

    • B.

      Automatically populate document properties fields in contract documents

    • C.

      Compare versions of documents in Microsoft Word

    • D.

      Use the clause library

    • E.

      Use the Microsoft Word "Save As" function to upload a new document version

    Correct Answer(s)
    B. Automatically populate document properties fields in contract documents
    C. Compare versions of documents in Microsoft Word
    D. Use the clause library
    Explanation
    With Desktop File Sync (DFS) enabled, business users can automatically populate document properties fields in contract documents, compare versions of documents in Microsoft Word, and use the clause library. These features enhance productivity and efficiency by automating certain tasks and providing easy access to document management tools.

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  • 20. 

    Which clause type indicates that a user manually edited the clause?

    • A.

      Non-Standard

    • B.

      Library

    • C.

      Template

    • D.

      Ad Hoc

    Correct Answer
    A. Non-Standard
    Explanation
    The clause type that indicates a user manually edited the clause is "Non-Standard." This means that the clause does not follow the standard or predefined format and has been modified by the user. It suggests that the user made custom changes or alterations to the clause, deviating from the standard or default settings.

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  • 21. 

    Which of the following activities are recommended before you upload the Main Agreement? Note: There are 3 correct answers to this question

    • A.

      Bookmark the document

    • B.

      Create styles in Microsoft Word

    • C.

      Complete document cleansing

    • D.

      Set the document properties

    • E.

      Add conditions to the document

    Correct Answer(s)
    A. Bookmark the document
    B. Create styles in Microsoft Word
    C. Complete document cleansing
    Explanation
    Before uploading the Main Agreement, it is recommended to bookmark the document, create styles in Microsoft Word, and complete document cleansing. Bookmarking the document helps in easily navigating to specific sections or pages. Creating styles in Microsoft Word ensures consistent formatting throughout the document. Completing document cleansing involves removing any unnecessary or sensitive information, correcting errors, and ensuring the document is ready for sharing. These activities help in organizing the document, improving its appearance, and ensuring its accuracy before uploading.

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  • 22. 

    For which of the following contract documents can you set up document properties? Note: There are 2 correct answers to this question

    • A.

      Main Agreement

    • B.

      Contract Addendum

    • C.

      Supplier Paper

    • D.

      Pricing Terms

    Correct Answer(s)
    A. Main Agreement
    B. Contract Addendum
    Explanation
    You can set up document properties for both the Main Agreement and Contract Addendum. Document properties are used to provide additional information about the document, such as the author, title, and subject. By setting up document properties, you can easily organize and search for specific contract documents.

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  • 23. 

    What actions can you perform in the Outline view? Note: There are 2 correct answers to this question

    • A.

      Drag and drop sections and clauses

    • B.

      Redline and track changes of negotiated documents

    • C.

      Access the clause library to add and substitute clauses

    • D.

      Make changes to bookmarks and styles

    Correct Answer(s)
    A. Drag and drop sections and clauses
    C. Access the clause library to add and substitute clauses
    Explanation
    In the Outline view, you can perform the actions of dragging and dropping sections and clauses, as well as accessing the clause library to add and substitute clauses. These actions allow for easy organization and customization of the document's structure and content.

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  • 24. 

    In an Ariba Contract Management project, Desktop File Sync (DFS) is used to perform which actions? Note: There are 2 correct answers to this question

    • A.

      Create a desktop folder to e-mail your documents to other team members

    • B.

      Compare versions of documents in Microsoft Word

    • C.

      Automatically populate document properties fields in contract documents from field values in a contract workspace

    • D.

      Update the clause library with newly approved clause text

    Correct Answer(s)
    B. Compare versions of documents in Microsoft Word
    C. Automatically populate document properties fields in contract documents from field values in a contract workspace
    Explanation
    DFS in an Ariba Contract Management project is used to compare versions of documents in Microsoft Word and automatically populate document properties fields in contract documents from field values in a contract workspace. It does not create a desktop folder for emailing documents or update the clause library with newly approved clause text.

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  • 25. 

    Which of the following are attributes of Partial Bookmarking? Note: There are 2 correct answers to this question

    • A.

      Any content that is NOT bookmarked is treated as a separate clause

    • B.

      All properly entered bookmarks are respected

    • C.

      Section bookmarks are NOT required

    • D.

      The section GlobalContract bookmark tag is necessary

    Correct Answer(s)
    A. Any content that is NOT bookmarked is treated as a separate clause
    B. All properly entered bookmarks are respected
    Explanation
    Partial bookmarking is a feature that allows users to bookmark specific sections of a document instead of the entire document. The first attribute states that any content that is not bookmarked is treated as a separate clause, meaning that it is not included in the bookmarked section. The second attribute states that all properly entered bookmarks are respected, indicating that only the specified bookmarked sections are included. Therefore, these two attributes accurately describe the concept of partial bookmarking.

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  • 26. 

    Fields from which locations can be used as document properties in assembled documents? Note: There are 2 correct answers to this question

    • A.

      Contract Workspace Header

    • B.

      Form Header

    • C.

      Supplier Profile Questionnaire

    • D.

      Sourcing Project Header

    Correct Answer(s)
    A. Contract Workspace Header
    B. Form Header
    Explanation
    The correct answers for this question are the Contract Workspace Header and the Form Header. These fields can be used as document properties in assembled documents.

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  • 27. 

    Which bookmark type includes the paragraph mark?

    • A.

      Sub-Clause

    • B.

      Section

    • C.

      Sub-Section

    • D.

      Clause

    Correct Answer
    D. Clause
    Explanation
    The bookmark type that includes the paragraph mark is a "Clause." A clause is a group of words that contains a subject and a predicate and functions as a unit within a larger sentence. It typically includes the paragraph mark, which indicates the end of a paragraph and the start of a new one.

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  • 28. 

    What does SAP Ariba recommend when you build the clause library? Note: There are 3 correct answers to this question

    • A.

      Keep separate folders for deleted clauses

    • B.

      Keep folder names brief

    • C.

      Do not exceed 50 child subfolders under any one parent

    • D.

      Have each folder correspond to a section of a main agreement

    • E.

      Have separate folders for preferred and alternate clauses

    Correct Answer(s)
    B. Keep folder names brief
    C. Do not exceed 50 child subfolders under any one parent
    D. Have each folder correspond to a section of a main agreement
    Explanation
    SAP Ariba recommends keeping folder names brief to ensure clarity and ease of navigation. They also advise not exceeding 50 child subfolders under any one parent to maintain organization and prevent overwhelming folder structures. Additionally, they suggest having each folder correspond to a section of a main agreement to facilitate efficient searching and retrieval of specific clauses.

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  • 29. 

    Where are styles defined and where is style mapping performed?

    • A.

      Styles are defined in Microsoft WordStyle mapping is applied in Microsoft Word

    • B.

      Styles are defined in Ariba Contract ManagementStyle mapping is applied in Microsoft Word

    • C.

      Styles are defined in Microsoft WordStyle mapping is applied in Ariba Contract Management

    • D.

      Styles are defined in Ariba Contract ManagementStyle mapping is applied in Ariba Contract Management

    Correct Answer
    C. Styles are defined in Microsoft WordStyle mapping is applied in Ariba Contract Management
  • 30. 

    Your customer has integrated Ariba Contract Management and Ariba Contract Compliance. How do you modify the contract compliance terms?

    • A.

      1. Create an amendment-type amendment to the contract workspace2. Update the contract terms3. Publish the contract workspace

    • B.

      1. Create an administrative-type amendment to the contract workspace2. Update the contract terms3. Publish the contract workspace

    • C.

      1. Access the published contract request2. Update the contract request3. Submit the changes for approval

    • D.

      1. Create a termination-type amendment to the contract workspace2. Close the contract terms3. Create and submit a new contract terms file

    Correct Answer
    C. 1. Access the published contract request2. Update the contract request3. Submit the changes for approval
    Explanation
    To modify the contract compliance terms in Ariba Contract Management and Ariba Contract Compliance, the correct steps are to access the published contract request, update the contract request, and submit the changes for approval. This ensures that any modifications made to the contract compliance terms are properly reviewed and approved before being implemented.

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  • 31. 

    What is the SAP Ariba best practice for managing contract workspace templates?

    • A.

      Export templates so that changes can be made more quickly using Microsoft Excel and a text editor

    • B.

      Create an initial template and receive business approval so that it can copy as the basis for additional templates

    • C.

      Enable Template Upgrade so that existing contracts are upgraded when they are amended

    • D.

      Create templates in parallel so that settings can be compared during the configuration process

    Correct Answer
    B. Create an initial template and receive business approval so that it can copy as the basis for additional templates
    Explanation
    The best practice for managing contract workspace templates in SAP Ariba is to create an initial template and receive business approval so that it can be copied as the basis for additional templates. This approach ensures consistency and efficiency in creating new templates, as the approved initial template serves as a reliable starting point for future templates. By obtaining business approval, organizations can ensure that the template meets their specific requirements and standards. This practice also helps in maintaining a standardized approach to contract management within the organization.

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  • 32. 

    What are the characteristics of a best-practice process workflow? Note: There are 2 correct answers to this question

    • A.

      Enforces required tasks to map out a standardized repeatable processes

    • B.

      Ensures that only the project owner starts any of the tasks

    • C.

      Contains a 20-task step-by-step workflow built mostly from To-Do tasks

    • D.

      Focuses on milestones, reviews, and approvals

    Correct Answer(s)
    A. Enforces required tasks to map out a standardized repeatable processes
    D. Focuses on milestones, reviews, and approvals
    Explanation
    The characteristics of a best-practice process workflow include enforcing required tasks to map out standardized repeatable processes and focusing on milestones, reviews, and approvals. By enforcing required tasks, the workflow ensures that all necessary steps are followed consistently, leading to a standardized and repeatable process. Focusing on milestones, reviews, and approvals allows for regular checkpoints and feedback, ensuring that the process is on track and meeting the necessary criteria.

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  • 33. 

    What should you do with the clauses when you design the clause library folders?

    • A.

      Group clauses with their alternates in the same folder

    • B.

      Put all of the clauses in one or two folders

    • C.

      Put all of the preferred clauses in a single folder

    • D.

      Group clauses for each contract type in the same folder without subfolders

    Correct Answer
    C. Put all of the preferred clauses in a single folder
    Explanation
    When designing the clause library folders, it is recommended to put all of the preferred clauses in a single folder. This allows for easy access and organization of the most commonly used or preferred clauses. By keeping them together in one folder, it becomes convenient for users to locate and utilize these clauses efficiently. This approach also helps in streamlining the process of selecting and applying the preferred clauses in contracts or legal documents.

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  • 34. 

    What best practice does SAP Ariba recommend for tasks related to a contract amendment? Note: There are 2 correct answers to this question

    • A.

      Enable the Repeat for each Document Draft option

    • B.

      Configure the notification profile to send an e-mail to the project team when the tasks are complete

    • C.

      Create a predecessor task to prevent the tasks from starting early

    • D.

      Apply visibility conditions that are based on the amendment type selected by the user

    Correct Answer(s)
    A. Enable the Repeat for each Document Draft option
    C. Create a predecessor task to prevent the tasks from starting early
    Explanation
    SAP Ariba recommends enabling the "Repeat for each Document Draft" option to ensure that all document drafts related to the contract amendment are included and managed effectively. Additionally, creating a predecessor task helps prevent tasks from starting early, ensuring that the necessary steps are completed in the correct order. By following these best practices, organizations can streamline the contract amendment process and ensure all tasks are properly executed.

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  • 35. 

    Your customer has an advanced approval flow with several approvers needed depending on contract type and contract ... How would you set up the approval flow in Ariba Contract Management?

    • A.

      Set up one approval task for each approver so that the project owner can decide who should approve

    • B.

      Use parallel approvers so that all approvers receive the approval task at the same time

    • C.

      Use conditions to customize the approval flow in the approval task

    • D.

      Use team member rules to assign users to the right project groups

    Correct Answer
    D. Use team member rules to assign users to the right project groups
    Explanation
    In Ariba Contract Management, using team member rules to assign users to the right project groups allows for a more efficient and automated approval flow. By setting up these rules, the system will automatically assign the appropriate approvers based on the contract type and contract details. This eliminates the need for manual selection by the project owner and ensures that the approval tasks are routed to the correct individuals or groups in a timely manner.

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  • 36. 

    What is SAP Ariba's best practice for contract documents that contain similar text in the clauses?

    • A.

      Whenever possible, reword similar clauses to create a standard clause used in multiple agreements.

    • B.

      Decide on the best constructed clause and use the other clauses as alternate or fallback clauses

    • C.

      Clauses for documents should NOT be changed because they were approved by the legal department.

    • D.

      Use a condition to insert the right clause into the document when the workspace is created

    Correct Answer
    A. Whenever possible, reword similar clauses to create a standard clause used in multiple agreements.
    Explanation
    The best practice for contract documents that contain similar text in the clauses is to reword the clauses to create a standard clause that can be used in multiple agreements. This helps to streamline the contract process and ensure consistency across agreements. By creating a standard clause, it reduces the need to create multiple clauses for similar situations and simplifies the contract drafting process.

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  • 37. 

    During deployment, you use the customer's test realm to build the initial configuration. How do you use the test realm after deployment?

    • A.

      Perform all updates in the production realm

    • B.

      Validate user master data in the test realm

    • C.

      Publish a template in the test realm to automatically update the production realm template

    • D.

      Apply changes to templates in the test realm first and then export/import the templates to the production realm

    Correct Answer
    D. Apply changes to templates in the test realm first and then export/import the templates to the production realm
    Explanation
    After deployment, the test realm is used to apply changes to templates first. This allows for testing and validation of the changes before applying them to the production realm. Once the changes have been tested and validated in the test realm, the templates can be exported/imported to the production realm, ensuring that the production environment remains stable and any potential issues are identified and resolved in the test realm before impacting the production environment.

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  • 38. 

    Which best practices for templates does SAP Ariba recommend? Note: There are 2 correct answers to this question

    • A.

      Limit Review tasks to internal users

    • B.

      Include standard documents if the documents can be converted to assembled documents

    • C.

      Ensure the approvals are in line with the delegation of authority

    • D.

      Update the Contract Observers and Contract Active Team Members project teams using the Team Members

    Correct Answer(s)
    B. Include standard documents if the documents can be converted to assembled documents
    D. Update the Contract Observers and Contract Active Team Members project teams using the Team Members
    Explanation
    SAP Ariba recommends including standard documents if they can be converted to assembled documents. This ensures that the templates are comprehensive and can be easily customized for different contracts. Additionally, SAP Ariba suggests updating the Contract Observers and Contract Active Team Members project teams using the Team Members feature. This helps to ensure that the right stakeholders are involved in the contract process and can provide their input and approvals as necessary.

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  • 39. 

    Which of the following fields does Ariba Contract Management deliver as out-of-the-box fields? Note: There are 2 correct answers to this question

    • A.

      Contract Locations

    • B.

      Departments

    • C.

      Regions

    • D.

      Agreement Type

    Correct Answer(s)
    A. Contract Locations
    D. Agreement Type
    Explanation
    Ariba Contract Management delivers Contract Locations and Agreement Type as out-of-the-box fields. This means that these fields are already included and available in the system without the need for any additional configuration or customization. Users can easily input and track contract locations and agreement types within the Ariba Contract Management platform.

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  • 40. 

    What is SAP Ariba's recommendation for when to create a sub-agreement to an existing contract? Note: There are 2 correct answers to this question

    • A.

      When you add a schedule

    • B.

      When you add a statement of work

    • C.

      When you apply changes to the language of a contract document

    • D.

      When you renew a contract

    Correct Answer(s)
    A. When you add a schedule
    B. When you add a statement of work
    Explanation
    SAP Ariba recommends creating a sub-agreement to an existing contract when you add a schedule or when you add a statement of work. This suggests that when additional details or specifications need to be added to the contract, such as specific timelines or deliverables, it is best to create a sub-agreement to ensure clarity and specificity. By doing so, the main contract remains intact while the sub-agreement addresses the additional terms.

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  • 41. 

    Which of the following settings control the notifications that are sent when projects are created? Note: There are 2 correct answers to this question

    • A.

      Task notification profiles

    • B.

      Send Notification on Project Create parameter

    • C.

      Event manager messaging templates

    • D.

      Notification preferences

    Correct Answer(s)
    B. Send Notification on Project Create parameter
    C. Event manager messaging templates
    Explanation
    The correct answers for this question are "Send Notification on Project Create parameter" and "Event manager messaging templates". These settings control the notifications that are sent when projects are created. The "Send Notification on Project Create parameter" determines whether a notification should be sent when a project is created, while the "Event manager messaging templates" define the content and format of the notifications. By configuring these settings, users can customize the notifications they receive when new projects are created.

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  • 42. 

    Why would your customer select the internal contract type? Note: There are 2 correct answers to this question

    • A.

      To provide services from one subsidiary to another

    • B.

      To restrict contract visibility between departments

    • C.

      To store confidential employee contracts

    • D.

      To sell products to a supplier

    Correct Answer(s)
    A. To provide services from one subsidiary to another
    B. To restrict contract visibility between departments
    Explanation
    The customer would select the internal contract type to provide services from one subsidiary to another, as this type of contract allows for internal transactions within the organization. Additionally, the customer may choose this type to restrict contract visibility between departments, ensuring that only authorized individuals have access to the contract information.

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  • 43. 

    You are setting up a number of contracts with different suppliers to work on a facilities construction project. How would you create the new workspaces to link them to each other in the system?

    • A.

      Create a sub-project

    • B.

      Copy the project

    • C.

      Create sub-agreements

    • D.

      Create follow-on projects

    Correct Answer
    A. Create a sub-project
    Explanation
    To link the contracts with different suppliers in the system, the best approach would be to create a sub-project. This sub-project can serve as a container or umbrella project that encompasses all the individual contracts. By creating a sub-project, you can easily manage and track the progress of each contract while maintaining a cohesive structure for the overall facilities construction project. This allows for efficient organization and coordination between the different suppliers involved.

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  • 44. 

    Besides the Effective Date attribute, which other attributes are required when you set up an auto-renewing contract? Note: There are 2 correct answers to this question

    • A.

      Number of renewals

    • B.

      Contract type

    • C.

      Renewal term

    • D.

      Agreement date

    Correct Answer(s)
    A. Number of renewals
    C. Renewal term
    Explanation
    When setting up an auto-renewing contract, besides the Effective Date attribute, the Number of renewals and Renewal term attributes are required. The Number of renewals specifies how many times the contract will automatically renew, while the Renewal term determines the duration of each renewal period. These attributes are essential for ensuring that the contract is automatically extended for the desired number of times and for the specified duration.

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  • 45. 

    What is the purpose of the Notice Date attribute field?

    • A.

      The date when one of the parties has to provide notice to the other about any changes to the termination status of ...

    • B.

      The date when the project owner will receive notice to review a contract with a perpetual term

    • C.

      The date that is used for a reminder about a deliverable due date

    • D.

      The date to delete the contract record according to the corporate policy for document retention

    Correct Answer
    C. The date that is used for a reminder about a deliverable due date
    Explanation
    The Notice Date attribute field is used as a reminder for a deliverable due date. This means that it serves as a way to notify the parties involved about a specific deadline for a deliverable. It helps in ensuring that the necessary actions are taken in a timely manner to meet the required deliverable date.

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  • 46. 

    Your customer has a signed NDA that is stored within Ariba Contract Management. Now the customer wants to create an agreement for services ... What should the customer do to create the new contract workspace?

    • A.

      Copy the NDA workspace

    • B.

      Create a sub-project

    • C.

      Create a follow-on project

    • D.

      Create a sub-agreement

    Correct Answer
    B. Create a sub-project
    Explanation
    To create the new contract workspace, the customer should create a sub-project. This means that they will be able to create a separate workspace within the existing NDA workspace, specifically for the new agreement for services. This allows for better organization and management of different projects within Ariba Contract Management.

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  • 47. 

    When does a published contract have a Pending contract status?

    • A.

      The contract documents also need to be published

    • B.

      The contract has NOT yet been processed by the system

    • C.

      The contract still requires approval

    • D.

      The effective date is in the future

    Correct Answer
    D. The effective date is in the future
    Explanation
    A published contract may have a Pending contract status if the effective date mentioned in the contract is in the future. This means that the contract has been published but it is not yet active or enforceable until the specified date. The system will consider the contract as pending until the effective date arrives, after which it will become active.

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  • 48. 

    What options are available if you need to involve suppliers in a customer's contracting process? Note: There are 2 correct answers to this question

    • A.

      Add a supplier contact as an e-mail reviewer for Negotiation task

    • B.

      Create an external user account and assign it to the Team tab of a contract workspace

    • C.

      Initiate the contract from a sourcing event awarded to the supplier

    • D.

      Invite the supplier to a survey to collect their feedback on the draft agreement

    Correct Answer(s)
    B. Create an external user account and assign it to the Team tab of a contract workspace
    C. Initiate the contract from a sourcing event awarded to the supplier
    Explanation
    To involve suppliers in a customer's contracting process, one option is to create an external user account and assign it to the Team tab of a contract workspace. This allows the supplier to have access to the relevant documents and collaborate with the customer during the contracting process. Another option is to initiate the contract from a sourcing event awarded to the supplier. This ensures that the supplier is directly involved in the contract creation process, as they have already been selected as the preferred supplier through the sourcing event.

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  • 49. 

    Access controls can be used to restrict user access to which of the following elements? Note: There are 3 correct answers to this question

    • A.

      Tasks

    • B.

      Documents

    • C.

      Contract workspaces

    • D.

      Message boards

    • E.

      Folders

    Correct Answer(s)
    B. Documents
    C. Contract workspaces
    E. Folders
    Explanation
    Access controls can be used to restrict user access to documents, contract workspaces, and folders. By implementing access controls, organizations can ensure that only authorized individuals have the ability to view, edit, or delete these elements. This helps maintain confidentiality, integrity, and availability of sensitive information, as well as prevent unauthorized modifications or disclosures. Access controls can be set based on user roles, permissions, or other criteria, allowing organizations to tailor access rights to specific individuals or groups.

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  • 50. 

    What are the unique characteristics of the users assigned to the Project Owner group within a template? Note: There are 2 correct answers to this question

    • A.

      The users are NOT added to the Team tab of workspaces created from the template

    • B.

      The users can create a copy of the template

    • C.

      The users can create and publish new versions of the template

    • D.

      The users CANNOT add additional users to the Project Owner group

    Correct Answer(s)
    A. The users are NOT added to the Team tab of workspaces created from the template
    B. The users can create a copy of the template
    Explanation
    The users assigned to the Project Owner group within a template have the unique characteristic of not being added to the Team tab of workspaces created from the template. Additionally, they have the ability to create a copy of the template.

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Quiz Review Timeline +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Feb 12, 2020
    Quiz Created by
    Cayro
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