Safety Handbook Test For Offices

All training records should be kept on the Departmental Safety Drive in the user's folder (in electronic format) because storing them electronically allows for easy access and retrieval, reduces the risk of physical damage or loss, and ensures that the records are securely stored and backed up. Storing the records on the user's computer, desk, or in the Safety Officer's office may not provide the same level of accessibility, security, and protection against loss or damage.

A training record should contain the name of the trainer and their signature to verify that the training was conducted by a qualified individual. It should also include a description of the procedure for which the user has been trained to ensure that the user has received the necessary information and skills. Additionally, the date when the training was carried out should be included to track the timeline of the training process.

Personal User folders on the Departmental Safety Drive should contain training records and risk assessments specific to the user. This is important for maintaining a safe working environment as it allows for easy access to important information regarding the user's training history and any potential risks associated with their job. Storing this information in personal User folders ensures that it is easily accessible and organized for future reference.

All departmental members should have access to the Departmental Safety Drive to ensure that they have the necessary information and resources related to safety protocols and procedures. This access allows them to contribute to maintaining a safe working environment and to access important safety documents and guidelines whenever needed.

All departmental users should have access to the Departmental Safety Drive because they are responsible for maintaining their personal folders. This means that they need access to the drive in order to store and manage their files and ensure that they are following safety protocols.

The Department Safety Drive is located on the college network. This means that it can be accessed by individuals who are connected to the college's network, such as students, faculty, and staff. It is not located on the web, in the Safety Officer's office, or on the Departmental cluster.

The preferred file formats on the Departmental safety Drive are Word and PDF. These formats are commonly used for creating and sharing documents while maintaining their formatting and security. Word files allow for easy editing and collaboration, while PDF files ensure that the document's layout and content remain consistent across different devices and platforms.

On the Departmental Safety Drive, files and folders cannot be organised and named any way the user wants. There are likely specific guidelines or restrictions in place to ensure consistency and efficiency in file management.

ULD stands for Upper Limb Disorder in the context of Ergonomics. This term refers to a range of conditions that affect the muscles, tendons, and nerves of the upper limbs, including the hands, wrists, arms, shoulders, and neck. These disorders often result from repetitive tasks, awkward postures, or excessive force exertion, commonly found in office work or manual labor. Understanding and addressing ULD is crucial in designing ergonomic workspaces and practices to prevent and reduce the risk of these disorders.

The correct answer is that your forearms are approximately horizontal above your work surface and your knees are bent at 90°. This is because having your forearms at this position helps to maintain proper alignment and support for your arms and wrists while working. Additionally, having your knees bent at a 90° angle helps to promote good posture and reduce strain on your lower back.

The correct answer is true because when sitting in a desk chair, it is important to adjust the height of the backrest to support the natural curve of your back. This helps maintain proper posture and prevents strain on the lower back. The lumbar pad provides support to the lumbar region, which is the curve in the lower back. Adjusting the backrest height ensures that the lumbar pad aligns with the natural curve of your back, promoting comfort and reducing the risk of back pain or discomfort.

The statement suggests that a narrow desk chair is ideal because it allows for sitting tightly with pressure applied to the thighs. However, this is not necessarily true. The ideal desk chair should provide comfort and support to the user, promoting good posture and reducing strain on the body. A chair that is too narrow may cause discomfort and restrict movement. Therefore, the correct answer is false.

If the armrests of your desk chair are too low, it can result in back and neck pressure. This is because when the armrests are too low, your arms will not be properly supported, causing you to hunch forward and strain your back and neck muscles. This can lead to discomfort and pain in these areas.

The recommended height for your computer screen is to have the top of the monitor at or below eye level. This is to prevent you from bending your neck in order to look up, which can cause strain and discomfort. By positioning the monitor at the correct height, you can maintain a more ergonomic posture and reduce the risk of neck and eye strain.

The correct answer states that your computer screen should be placed at arm's length or 350-600 mm from your sitting position. This is because sitting too close to the screen can strain your eyes, while sitting too far away can make it difficult to read the text on the screen. Placing the monitor at arm's length or within the recommended distance range ensures that you have a comfortable viewing distance that is neither too close nor too far.

To avoid twisting your body or turning your neck and placing unnecessary strain on your muscles and tendons, it is important to have your computer screen centered on your body. This ensures that you can maintain a neutral posture and avoid any discomfort or potential injuries that may arise from poor ergonomics. By keeping the screen directly in front of you, you can minimize the need to twist or strain your neck and body while working on the computer.

The statement is true because keeping your wrists in a neutral posture is important for maintaining proper alignment and reducing the risk of strain or injury. When your wrists are in a neutral position, they are not bent or twisted, which helps to distribute the pressure evenly and minimize stress on the joints and surrounding muscles. This can be achieved by keeping your wrists straight horizontally and vertically, aligning them with your hands. By maintaining a neutral wrist posture, you can promote better ergonomics and prevent discomfort or repetitive strain injuries.

When doing many hours of computer work, it is important to take regular breaks and change job tasks to relieve fatigue and reduce strain on the body. This helps prevent eye strain, muscle tension, and other physical discomforts that can arise from prolonged computer use. Taking breaks allows the body and mind to rest and recharge, improving productivity and overall well-being.

The correct answer is that the sash/door should be fully closed as this allows the best fume cupboard performance. This is because when no one is working in the fume cupboard, keeping the sash/door fully closed prevents any potential release of hazardous fumes into the laboratory, ensuring the safety of the environment. Additionally, a closed sash/door helps maintain the proper airflow within the fume cupboard, maximizing its effectiveness in containing and removing any harmful substances.

To have the best performance in a fume cupboard, users should keep the work surface clutter-free and ensure that objects are not placed near the front, back, or sides to allow for proper air flow. Bulky objects should be elevated by at least 5 cm to allow air flow underneath them, and objects should be spaced out as much as possible to allow for air flow between them. This ensures that the fume cupboard functions effectively and maintains proper ventilation.

Air flow and air flow patterns in the laboratory can indeed affect the air flow and air flow patterns inside a fume cupboard. This is because the movement of air in the laboratory can create pressure differentials, which can influence the direction and speed of air movement inside the fume cupboard. It is important to ensure proper air flow in the laboratory to maintain the effectiveness of the fume cupboard in containing and removing hazardous fumes or gases.

If your fume cupboard has a problem, it is best to contact the Safety Team who will arrange repairs. They are responsible for ensuring the safety of the laboratory and will have the necessary expertise to handle the issue. Attempting to repair it yourself may be dangerous and could potentially worsen the problem. Contacting the departmental Workshop may not be the most efficient option as they may not specialize in fume cupboard repairs. Similarly, contacting your supervisor may not be the best choice as they may not have the necessary knowledge or resources to address the problem.

Bulky objects should be elevated by at least 5 cm in a fume cupboard in order to allow air flow. Elevating the objects helps to create a gap between the objects and the surface of the fume cupboard, allowing air to circulate more freely. This helps to prevent the accumulation of fumes or hazardous substances around the objects, ensuring a safer working environment.

The statement is false because even when no one is working in a fume cupboard, the sash should not be left at the Safe Working Height. The Safe Working Height is the level at which the sash should be positioned when someone is actively working in the fume cupboard to provide adequate protection from fumes and chemicals. Leaving the sash at this height when no one is present can pose unnecessary risks and compromise safety.

The waste can be placed in the departmental solvent store once it has been properly inventoried, packed, labelled, and the chemical Waste Form has been sent to Roger Smith. This ensures that all necessary documentation and safety measures have been taken before storing the waste.

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The correct answer is Safety Personnel and Representatives for all the different types of people who work or study in the department. This answer suggests that the Departmental Health and Safety Committee is composed of individuals who are responsible for safety in the department, as well as representatives from various groups within the department. This ensures that the committee includes a diverse range of perspectives and expertise to address the health and safety needs of all individuals working or studying in the department.

Planning for chemical waste containers before starting to produce waste is important because it ensures that there are proper storage and disposal methods in place. This helps to prevent any potential hazards or environmental damage that may occur if the waste is not handled correctly. By planning ahead, users can ensure that they have the necessary containers, labels, and procedures in place to safely handle and dispose of their chemical waste.

The core hours in the Chemical Engineering Department are from 09.00 to 18.00 on weekdays. This means that during these hours, it is expected that the department will be fully operational and staffed.

If you have an accident in your lab or your office, it is important to report it on SALUS, the College online reporting system so it can be investigated and prevented next time. This is necessary to ensure that proper measures can be taken to address any safety concerns and prevent similar accidents from occurring in the future. Taking no action or not reporting the accident would not help in identifying the causes or implementing necessary precautions. Being punished or informing parents are not relevant actions in this context.

To safely enter a laboratory, it is important to wear a lab-coat and safety spectacles. This is because a lab-coat helps to protect your clothing from any potential spills or splashes of chemicals or other hazardous substances. Safety spectacles, on the other hand, protect your eyes from any potential hazards such as flying debris or chemical splashes. Both of these protective measures are necessary to ensure personal safety and minimize the risk of accidents or injuries while working in a laboratory environment.

If you have any safety concerns, you should speak to the Departmental Safety Team, Pim Amrit and Severine Toson, or your representative from the Safety Committee. These individuals or groups are responsible for ensuring safety within the department and will be able to address any concerns or issues you may have.

Labcoats and gloves should not be worn outside the laboratory as these can contaminate door handles, and other surfaces. This is important to prevent the spread of any potentially harmful substances or pathogens that may be present on the labcoats and gloves. By keeping them within the laboratory, the risk of cross-contamination is minimized, ensuring the safety of others who may come into contact with these surfaces. Wearing labcoats and gloves outside the laboratory for any other reason, such as in common areas or lecture theatres, is not necessary and can pose a risk to others.

The emergency number is 4444 on an internal phone or 0207 589 1000 on an external phone. This answer provides the correct phone numbers to call in case of an emergency, with 4444 being the number to dial on an internal phone and 0207 589 1000 being the number to dial on an external phone. 999 is a well-known emergency number in many countries, but it is not the correct answer in this case. 1234 and 58900 are not valid emergency numbers.

In the event of discovering a fire, the most appropriate action is to activate the nearest fire alarm call point. This will alert others in the building about the fire and initiate the evacuation process. Evacuating the building is crucial for everyone's safety. Attempting to extinguish the fire may not be recommended as it can be dangerous and should be left to professionals. Spending time looking for a supervisor or panicking and shouting about the fire are not effective or safe responses.

The correct answer is "Any electrical items with a plug - this means electrical appliances and power cables." This means that any item that can be plugged into an electrical outlet, such as appliances and power cables, need to be electrically tested. Fume cupboards, gas detectors, and toilets do not have plugs and therefore do not need to be electrically tested.

The safe use of distribution boards/extension leads includes securing them off the floor to prevent tripping hazards and always connecting them to their own mains socket to avoid overloading the circuit. Plugging heaters into them is not safe as it can lead to overheating and potential fire hazards. Washing them with soap and water is not necessary for their safe use.

During a fire alarm, it is important to use the stairs instead of the lifts as the lifts may become non-functional or unsafe during a fire. Remaining calm is crucial to think clearly and make safe decisions during the evacuation process. It is advised not to waste time collecting belongings as it can delay the evacuation and put oneself at risk. Panic and running up and down the corridor is not a safe or effective way to evacuate during a fire.

Re-entering a building after a fire alarm/evacuation should only be done with permission from a Fire or Security Officer. This is to ensure that it is safe to enter the building and that there is no ongoing danger or potential hazards. The permission from these officers is important as they are trained to assess the situation and determine if it is safe for individuals to return inside. It is crucial to follow their instructions to prioritize safety and prevent any further risks.

Sharps contaminated with hazardous chemicals should be disposed of as chemical waste because they pose a risk to the environment and human health if not handled properly. Chemical waste requires special handling and disposal methods to ensure that the hazardous substances do not contaminate the surroundings or cause harm. Biological waste, non-hazardous sharps, and domestic waste are not appropriate categories for the disposal of sharps contaminated with hazardous chemicals.

Red bins are specifically designated for the disposal of clean broken and unbroken glass. This is because glass is a common waste material that can cause harm if not disposed of properly. By having a separate bin for glass, it ensures that it can be safely collected and recycled or disposed of in a way that minimizes the risk of injury or contamination.

Any electrical or electronic equipment must be disposed of as Waste Electrical and Electronic Equipment (WEEE) through Facilities Management. This means that it should not be thrown in the domestic waste bin or left in common areas like the corridor or lift bay. Instead, it should be properly managed and disposed of through the appropriate channels provided by Facilities Management. Bringing it home is also not a suitable option for disposal.

In case of an accident causing injury to a friend, the correct action to take is to call the emergency number 4444 or 0207 589 1000. This is because emergency services are trained to handle such situations and can provide immediate help and first aid. Calling the parents may not be the most effective option as they may not be able to provide immediate assistance. Walking around the department to find a first aider may waste precious time, while calling the police may not be necessary unless there is a criminal element involved.

Annual Safety Inspections take place from January to June every Wednesday from 14.00. This means that during this time period, every Wednesday at 14.00, the inspections are conducted. This regular schedule allows for the inspections to be thorough and consistent, ensuring that safety standards are met and maintained throughout the year.

If the Safety Inspection Report for my area highlights non-conformities, the correct action to take is to rectify all the non-conformities. This means addressing and fixing all the issues identified in the report. A re-inspection will be conducted two weeks after the report has been sent to ensure that the non-conformities have been properly resolved.

During spot inspections, a randomly selected laboratory is inspected. This means that out of all the available laboratories, one is chosen randomly for inspection. The purpose of these spot inspections is to ensure compliance with regulations, safety standards, and quality control measures. By randomly selecting a laboratory, it helps to ensure that all laboratories have an equal chance of being inspected and encourages consistent adherence to standards across the board.

If you need advice or help with electrical work, you should go to Electronics Services. This is because Electronics Services specialize in providing assistance and support related to electronics and electrical equipment. They have the expertise and knowledge to address any electrical issues or concerns you may have, making them the most suitable option for seeking guidance and assistance in this field.

The correct answer is to report it as a near-miss on SALUS, the College online reporting system. This is because if someone had been in the lab or office, the books could have fallen on them and caused injury. By reporting the incident, appropriate action can be taken to prevent similar accidents in the future and ensure the safety of individuals in the lab or office.

The statement states that if sharps are contaminated with hazardous chemicals, a blue waste tag is needed to dispose of them. However, this statement is false. Blue waste tags are typically used for biohazardous waste, not for sharps contaminated with chemicals. Sharps contaminated with chemicals would require a different disposal method or container, depending on the specific regulations and guidelines set by the relevant authorities.

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