Occasionally RAs may encounter incidents where it is important and necessary to document, regardless of the circumstances. Each of the following types of incidents must always be documented regardless of circumstance: Assaults and Altercations Mental Health Issues Suicide Gestures Weapons Which of the types of incidents below also must always be documented regardless of circumstance?

Marijuana or Other Illegal Drugs

How should incident reports be written?

Third person (e.g. As Resident Assistant Matthew West approached Bowen Hall 201, RA West...)

First person (e.g. As I approached Bowen Hall 201, I...)

Second person (e.g. As you approached Bowen Hall 201, you...)

Third person (e.g. As Resident Assistant Matthew West approached Bowen Hall 201, RA West...)

Should incident reports be written in past, present, or future tense?

Past (e.g. Resident Andy Mineo appeared intoxicated because his language was slurred and his breath smelled of alcohol.)

Present (e.g. Resident Andy Mineo is intoxicated because his language is slurred and his breath smells of alcohol.)

Future (e.g. Resident Andy Mineo will be intoxicated because he is going to drink alcohol.)

Which of the following first sentences of an incident report is most correct?

At 10:05 PM, Wednesday, August 19, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger Hall 268.

At 11:55 PM on Friday, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger Hall 268.

At 10:05 PM, Wednesday, August 19, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger Hall 268.

At 10:45 PM, Saturday, August 22, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached room 268.

On Wednesday, August 19, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger 268.

Which of the following sentences is most correct in an incident report when individuals are being referenced for the first time?

When Resident Assistant Kari Jobe knocked on the door to Trout Hall 305, Residents Jamie Grace and Laura Story answered the door.

When RA Kari Jobe knocked on the door to Trout Hall 305, Jamie and Laura answered the door.

When Resident Assistant Kari knocked on the door to Trout Hall 305, Residents Jamie and Laura answered the door.

When Resident Assistant Kari Jobe knocked on the door to Trout Hall 305, Residents Jamie Grace and Laura Story answered the door.

When Kari Jobe knocked on the door to Trout Hall 305, Jamie Grace and Laura Story answered the door.

Incident Report Writing Test Quiz!

1.
Occasionally RAs may encounter incidents where it is important and necessary to document, regardless of the circumstances. Each of the following types of incidents must always be documented regardless of circumstance:
- Assaults and Altercations
- Mental Health Issues
- Suicide Gestures
- Weapons
Which of the types of incidents below also must always be documented regardless of circumstance?
- A.
  
  Alcohol
- B.
  
  Marijuana or Other Illegal Drugs
- C.
  
  Fire Alarms
- D.
  
  Medical Emergencies
- E.
  
  All of the above
Correct Answer
E. All of the above

Explanation
All of the above types of incidents (Alcohol, Marijuana or Other Illegal Drugs, Fire Alarms, Medical Emergencies) must always be documented regardless of the circumstances. This is because documenting these incidents is important for maintaining a record of any potentially dangerous or concerning situations that may have occurred. It helps to ensure that proper actions are taken, such as contacting the appropriate authorities or providing necessary support and assistance. Additionally, documentation allows for future reference and analysis, which can be beneficial for identifying patterns or trends and implementing preventive measures.

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2.

How should incident reports be written?
- A.
  
  First person (e.g. As I approached Bowen Hall 201, I...)
- B.
  
  Second person (e.g. As you approached Bowen Hall 201, you...)
- C.
  
  Third person (e.g. As Resident Assistant Matthew West approached Bowen Hall 201, RA West...)
Correct Answer
C. Third person (e.g. As Resident Assistant Matthew West approached Bowen Hall 201, RA West...)

Explanation
Incident reports should be written in the third person to maintain objectivity and professionalism. Using the third person allows for a more formal tone and ensures that the report focuses on the facts rather than personal opinions or biases. By including specific details such as names and positions, like "Resident Assistant Matthew West," it provides clarity and accountability in the report. This approach helps to establish a clear and unbiased account of the incident, which is important for documentation and future reference.

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3.

Should incident reports be written in past, present, or future tense?
- A.
  
  Past (e.g. Resident Andy Mineo appeared intoxicated because his language was slurred and his breath smelled of alcohol.)
- B.
  
  Present (e.g. Resident Andy Mineo is intoxicated because his language is slurred and his breath smells of alcohol.)
- C.
  
  Future (e.g. Resident Andy Mineo will be intoxicated because he is going to drink alcohol.)
Correct Answer
A. Past (e.g. Resident Andy Mineo appeared intoxicated because his language was slurred and his breath smelled of alcohol.)

Explanation
The incident reports should be written in the past tense because they are documenting events that have already occurred. By using the past tense, it provides a clear and concise account of what happened and helps to maintain an objective tone in the report. In the given example, the past tense is used to describe the observed behavior and physical signs of intoxication in Resident Andy Mineo.

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4.

RAs should include their opinion in incident reports to provide more perspective with the facts given.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
Including opinions in incident reports can lead to biased or subjective information, which may not be reliable or helpful for decision-making. Incident reports should focus on providing objective and factual information about the incident, ensuring accuracy and clarity. Including opinions can undermine the credibility of the report and potentially hinder the investigation or resolution process. Therefore, it is important for RAs to stick to providing facts and avoid including personal opinions in incident reports.

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5.

Which of the following first sentences of an incident report is most correct?
- A.
  
  At 11:55 PM on Friday, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger Hall 268.
- B.
  
  At 10:05 PM, Wednesday, August 19, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger Hall 268.
- C.
  
  At 10:45 PM, Saturday, August 22, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached room 268.
- D.
  
  On Wednesday, August 19, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger 268.
Correct Answer
B. At 10:05 PM, Wednesday, August 19, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger Hall 268.

Explanation
The most correct first sentence of an incident report is "At 10:05 PM, Wednesday, August 19, 2015, Resident Assistants Colton Dixon and David Crowder heard glass bottles clinking as they approached Dellinger Hall 268." This sentence provides specific and accurate information about the date, time, and location of the incident, as well as the individuals involved. It is important for an incident report to include these details to provide a clear and comprehensive account of the event.

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6.

Which of the following sentences is most correct in an incident report when individuals are being referenced for the first time?
- A.
  
  When RA Kari Jobe knocked on the door to Trout Hall 305, Jamie and Laura answered the door.
- B.
  
  When Resident Assistant Kari knocked on the door to Trout Hall 305, Residents Jamie and Laura answered the door.
- C.
  
  When Resident Assistant Kari Jobe knocked on the door to Trout Hall 305, Residents Jamie Grace and Laura Story answered the door.
- D.
  
  When Kari Jobe knocked on the door to Trout Hall 305, Jamie Grace and Laura Story answered the door.
Correct Answer
C. When Resident Assistant Kari Jobe knocked on the door to Trout Hall 305, Residents Jamie Grace and Laura Story answered the door.

Explanation
The most correct sentence in an incident report when individuals are being referenced for the first time is "When Resident Assistant Kari Jobe knocked on the door to Trout Hall 305, Residents Jamie Grace and Laura Story answered the door." This sentence provides the most specific and clear information about the individuals involved, including their roles as residents and their full names. It also includes the full name and title of the Resident Assistant, providing a complete and accurate description of the situation.

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7.

Incident reports should be submitted within 24 hours of the incident unless otherwise specified by the Area Coordinator.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
Incident reports should be submitted within 24 hours of the incident unless otherwise specified by the Area Coordinator. This means that it is generally expected for incident reports to be submitted within 24 hours, but there may be exceptions if the Area Coordinator specifies a different deadline. Therefore, the statement is true.

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8.

Anytime a university police officer responds to a situation in the residence halls, an incident report should be submitted, even if no policy violation was found (e.g. called for suspected marijuana or a fire alarm).
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
Whenever a university police officer is called to a situation in the residence halls, it is important for them to submit an incident report, regardless of whether or not a policy violation is found. This is necessary to document the occurrence and ensure that there is a record of the incident, even if it turns out to be a false alarm or a non-violation. Incident reports can be valuable for future reference, tracking patterns, and maintaining the safety and security of the university community. Therefore, the statement "True" is correct.

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Incident Report Writing Test Quiz!

How should incident reports be written?

Should incident reports be written in past, present, or future tense?

RAs should include their opinion in incident reports to provide more perspective with the facts given.

Which of the following first sentences of an incident report is most correct?

Which of the following sentences is most correct in an incident report when individuals are being referenced for the first time?

Incident reports should be submitted within 24 hours of the incident unless otherwise specified by the Area Coordinator.

Anytime a university police officer responds to a situation in the residence halls, an incident report should be submitted, even if no policy violation was found (e.g. called for suspected marijuana or a fire alarm).