PMP Quiz 2 (50 Questions)

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  • 1/94 Questions

    You are the project manager for a software development project. When you need to get staff from the manager of the QA department, he suggests a few test engineers with performance problems for your team. Which is the BEST response to this situation?

    • Stop talking to the QA manager
    • Call a meeting with the QA manager to try to figure out why he suggested those candidates and how the two of you can work together to find team members with suitable skills and interests for your team
    • Tell the QA manager that the staffing problems are really no big deal, and you’re sure that the two of you can eventually figure out the right answer together
    • Tell the manager that you know which team members you want for your team and he needs to give them to you
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About This Quiz

This PMP Quiz 2 features 50 questions covering key project management concepts as defined in PMBOK, focusing on organizational systems, progressive elaboration, initiating processes, triple constraint, conflict sources, and scope statements.

PMP Quizzes & Trivia

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  • 2. 

    Why is it important to have a staff release plan for people within the project team?

    • It helps people manage their time.

    • The project protects itself from lawsuit.

    • It is not important.

    • The project saves money by releasing people from the project at the right time and morale is also improved.

    Correct Answer
    A. The project saves money by releasing people from the project at the right time and morale is also improved.
    Explanation
    D - A staff release plan provides a clean break point for an individual and saves the project money in the process.

    Rate this question:

  • 3. 

    In which plan do you define the processes that will be used to keep people informed throughout the project?

    • Staffing Management Plan

    • Project Management Plan

    • Schedule Management Plan

    • Communications Management Plan

    Correct Answer
    A. Communications Management Plan
    Explanation
    D- The Communications Management Plan defines all of the processes that will be used for communication on the project.

    Rate this question:

  • 4. 

    You are a project manager on a construction project. You have just prepared an RFP to send around to electrical contractors. You get a call from your uncle who owns an electrical contracting company. He wants to bid on your project. You know he’s done good work before, and it may be a good fit for your company. How do you proceed?

    • You disclose the conflict of interest to your company, and disqualify your uncle’s company

    • You disclose the conflict of interest to your company, and make the selection based on objective criteria

    • You disclose the conflict of interest to your company, and provide your uncle with information that the other bidders don’t have so that he has a better chance of winning the contract

    • You do not disclose the conflict of interest, and give your uncle the bid

    Correct Answer
    A. You disclose the conflict of interest to your company, and make the selection based on objective criteria
    Explanation
    B- Any time there’s a conflict of interest, it’s your duty to disclose it to your company. After that, you should always proceed based on your company’s policies.

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  • 5. 

    A hierarchical structure of resources organized by resource type category and resource type used in resource leveling schedules is known as:

    • Team structure

    • Resource Pool

    • Organization breakdown Structure

    • Resource Breakdown Structure

    Correct Answer
    A. Resource Breakdown Structure
    Explanation
    D - The Resource Breakdown Structure is a hierarchical structure of resources by resource category and resource type used in resource leveling schedules and to develop resource-limited schedules. This may also be used to identify and analyze project human resource assignments.

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  • 6. 

    Which of the following is NOT a stakeholder?

    • A project team member

    • An attorney from your company’s competitor

    • A representative from your project team’s union

    • The project sponsors

    Correct Answer
    A. An attorney from your company’s competitor
    Explanation
    B- A stakeholder is anyone who is affected by the cost, time, or scope of your project. And that includes Unions

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  • 7. 

    You have been asked to establish a project charter for your new project. According to PMBOK, who normally has the responsibility to authorize the charter?

    • Company president or CEO

    • Project initiator or sponsor

    • Key project stakeholders

    • Project manager

    Correct Answer
    A. Project initiator or sponsor
    Explanation
    B - The project initiator or sponsor external to the project authorizes the project charter. However, a project manager should be involved in the process as early as possible.

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  • 8. 

    What is the main output of the Define Scope process?

    • Requirements Documentation

    • Scope Definition

    • Scope Dictionary

    • Project Scope Statement

    Correct Answer
    A. Project Scope Statement
    Explanation
    D- The Project Scope Statement builds defines the scope of work for the project. It’s where everyone comes to a common understanding about the work that needs to be accomplished on the project.

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  • 9. 

    You are the project manager on a construction project. As you’re planning out the work your team will do, you divide up all of the work into work packages and create a WBS that shows how they fit into categories. For each one of the work packages, you write down details such as initial estimates and information about what account it should be billed against. Where do you store all of that information?

    • Scope Management Plan

    • WBS

    • WBS Dictionary

    • Project Scope Statement

    Correct Answer
    A. WBS Dictionary
    Explanation
    C- The WBS Dictionary is the companion document to the WBS. It gives all the details that you know about each work package in the WBS, including estimates and billing information.

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  • 10. 

    If you have an unresolved issue while working on a project, what is the best way to communicate that issue?

    • Complain to a fellow colleague

    • Create an issue log

    • Write an email describing the issue

    • Assume that someone else is already working on it

    Correct Answer
    A. Create an issue log
    Explanation
    C - An issue log allows you to communicate, track, and resolve project issues.

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  • 11. 

    A project manager is just finishing a project that has not gone well. Apart from cost overruns and schedule overruns, there have been a lot of quality defects and the project required a lot of senior management intervention to finally reach completion. The project manager should now:

    • Focus on closing the project and moving on to the next one. Lessons learned is not applicable to this project since it has done badly

    • Focus on presenting the data in positive light while ensuring that the reasons for the delays and problems are appropriately documented.

    • Mask bad data and only present good data since his performance appraisal will otherwise be impacted.

    • Document lessons learned from the project and update the lessons learned knowledge database.

    Correct Answer
    A. Document lessons learned from the project and update the lessons learned knowledge database.
    Explanation
    D - A project manager has a professional responsibility to conduct lessons learned sessions for all projects with key internal and external stakeholders, particularly if the project yielded less than desirable results.

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  • 12. 

    If you want to have multiple vendors bid on your contract, what is the best way to ensure that all vendors have the same information before bidding?

    • Issue a standard request for bid and do not allow any questions

    • Hold a bidder's conference

    • Communicate only through email

    • Communicate only through phone calls

    Correct Answer
    A. Hold a bidder's conference
    Explanation
    B - A bidder's conference is a good way to ensure all bidders have the same information at the same time and to ensure fairness and equity within the bidding process.

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  • 13. 

    Tom is the project manager of an accounting project. He has just finished defining the scope for the project and is creating the WBS. He goes to his organizational process asset library and finds a WBS from a past project to use as a jumping off point. Which of the following describes the asset that Tom is using?

    • Decomposition

    • Delphi Technique

    • Brainstorming

    • Templates

    Correct Answer
    A. Templates
    Explanation
    D- Tom is using a Template. As your company completes projects, the documents created along the way are stored in an Organizational Process Asset library.

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  • 14. 

    You have just delivered a product to your client for acceptance, when you get a call that some features they were expecting are missing. What’s the first thing you should do?

    • Call a meeting with the client to understand exactly what is unacceptable in the product and try to figure out what went wrong along the way

    • Tell the team to start building the missing features into the product right away

    • Tell the client that the product passed all of your internal quality inspections and scope verification processes, so it must be fine

    • Get your team together and reprimand them for building a product that doesn’t meet user expectations

    Correct Answer
    A. Call a meeting with the client to understand exactly what is unacceptable in the product and try to figure out what went wrong along the way
    Explanation
    D- You can’t do anything about the problem until you understand it. You should meet with the client to get a better understanding of what went wrong and why the product is not meeting their needs.

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  • 15. 

    A team member approaches you with a change that could cut your schedule down by a month. What is the first thing you should do?

    • Tell the team member that you’ve already communicated the deadline for the project, so you can’t make any changes now

    • Figure out the impact on the scope of the work and the cost before you write up the change request

    • Make the change; it’s going to save time and nobody will want the project to take longer than it should

    • Write up a change request and see if you can get it approved

    Correct Answer
    A. Figure out the impact on the scope of the work and the cost before you write up the change request
    Explanation
    C- Just because the change will help the project’s timeline doesn’t mean that it will be an overall benefit to the project. It’s important to check how the project will impact the other two constraints as part of your change request.

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  • 16. 

    A project manager is reporting the final status of the closed contract to the stakeholders. Which form of communication is appropriate?

    • Informal written

    • Informal verbal

    • Formal written

    • Formal verbal

    Correct Answer
    A. Formal written
    Explanation
    C- All project reports must be communicated as formal written documents. Not only that, but anything that has to do with a contract DEFINITELY needs to be formal written.

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  • 17. 

    You have recently been assigned to be the project manager for a project that is already underway (the previous project manager has been moved to a different project). As you begin to learn about the project, you realize that a project charter was never established. What should you do?

    • Complain about the project charter not being completed.

    • Wait and see if a project charter is needed.

    • Establish a project charter at the point when you enter the project.

    • Assume that it is too late and continue without a project charter.

    Correct Answer
    A. Establish a project charter at the point when you enter the project.
    Explanation
    C - Even if done late, a project charter can help establish the legitimacy of a project and should be completed as soon as possible.

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  • 18. 

    Project scope, time, and cost are often referred to as the:

    • Three-legged stool

    • Triple constraint

    • Project drivers

    • Standard constraints

    Correct Answer
    A. Triple constraint
    Explanation
    B - Project quality is affected by balancing project scope, time, and cost. High quality projects deliver the required product, service, or result within scope, on time, and within budget.

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  • 19. 

    A notice sent to a subcontractor about the contract is an example of which kind of communication?

    • Informal verbal

    • Formal written

    • Formal verbal

    • Informal written

    Correct Answer
    A. Formal written
    Explanation
    B- Anytime you have any communication having to do with the contract, it’s always formal written communication.

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  • 20. 

    Which of the following is NOT a type of communication ?

    • Formal written

    • Paralingual

    • Nonverbal

    • Noise

    Correct Answer
    A. Noise
    Explanation
    D- Noise is something that interferes with communication. It’s not a communication type.

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  • 21. 

    While creating a project charter, you discover a new project management software tool has come onto the market. You spend the weekend taking an online tutorial to learn about it. This is an example of:

    • An assigned project manager using authority and responsibility

    • Not paying for copyrighted software

    • Contributing to the project management body of knowledge

    • Enhancing personal professional competence

    Correct Answer
    A. Enhancing personal professional competence
    Explanation
    D- The PMP Code of Professional Conduct tells us that an important part of any project manager’s career is enhancing personal professional competence. This means increasing your knowledge and applying it so that you can improve your ability to manage projects.

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  • 22. 

    Which of the following is NOT a characteristic of the Project Management Plan?

    • Collection of subsidiary plans

    • Formal, written communication

    • A bar chart that shows the order of tasks and their resource assignments

    • Must be approved by project sponsor

    Correct Answer
    A. A bar chart that shows the order of tasks and their resource assignments
    Explanation
    C- The Project Management Plan is not a bar chart (or a Gantt chart). It’s the collection of all of the planning documents you create through all of the knowledge areas within the five process groups.

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  • 23. 

    As an external vendor, you are managing a complex software project that has been contracted on Time & Material (T&M). One of your team- members reports a break-through in automating some of the testing activities. This will potentially result in cost savings to the project as well as the project getting completed ahead of schedule by a month. Which of the following actions would you take?

    • Communicate the savings in cost and time to the customer. At the end of the project, notify your billing department that they need to prepare an invoice for 50% of the cost being saved.

    • Communicate the current status to the customer and indicate the potential changes to cost and schedule.

    • Communicate the current status and inform the customer that you will be incorporating some additional features to use up the savings in cost and time since it has been budgeted for.

    • This is confidential information within your project team and need not be shared with the customer. The savings will be additional profits on the project.

    Correct Answer
    A. Communicate the current status to the customer and indicate the potential changes to cost and schedule.
    Explanation
    C - A project manager should always communicate an accurate statement of the project status. There could be subsequent actions to discuss how the savings could be best utilized, whether there can be any cost sharing etc - but they would need to done following the appropriate procedure.

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  • 24. 

    Midway through a project, a project manager determined that the project was running way behind schedule. If the project manager needs to now shorten the project schedule, without changing the project scope, which of the following schedule compression techniques could be applied?

    • Last Tracking

    • Forecasting

    • Reserve Analysis

    • Crashing

    Correct Answer
    A. Crashing
    Explanation
    A - Crashing is the technique that can be applied to compress the project schedule without changing the project scope. The other technique is Fast tracking.

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  • 25. 

    If you want to reduce the number of quality inspections and thus reduce the cost of quality control for your project, which technique should be used?

    • Pareto Chart

    • Statistical Sampling

    • Defect Repair Review

    • Run Chart

    Correct Answer
    A. Statistical Sampling
    Explanation
    C - Statistical sampling will provide sufficient inspection to ensure a high likelihood of a quality product, while saving money for the project.

    Rate this question:

  • 26. 

    Two efficiency indicators that reflect the cost and schedule performance of a project are:

    • Actual Cost (AC) and Planned Value (PV)

    • Cost Pricing Index (CPI) and Schedule Performance Index (SPI)

    • Cost Performance Index (CPI) and Schedule Performance Index (SPI)

    • Cost Projection Index (CPI) and Schedule Projection Index (SPI)

    Correct Answer
    A. Cost Performance Index (CPI) and Schedule Performance Index (SPI)
    Explanation
    B - The CPI and SPI are two efficiency indicators in the project to reflect the cost and schedule performance of the project.

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  • 27. 

    Which of the following is NOT found in a project charter?

    • The summary budget

    • High-level requirements

    • Procedures for managing changes to contracts

    • Responsibility and name of the person authorized to manage the project

    Correct Answer
    A. Procedures for managing changes to contracts
    Explanation
    C- The procedure for managing changes to a contract is found in the Contract Management Plan.
    The other three answers are all things you typically find in a project charter.

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  • 28. 

    During lunch with a project manager from another department, you are given to understand that it is sufficient to adhere to the applicable Standards for the project. Regulations are not necessarily applicable to projects since they are guidelines and you as PM have the option to decide whether they are applicable or not. Your understanding is that :

    • Standards are guidelines established by consensus and approved by a recognized body whereas Regulations are mandatory, government-imposed requirements.

    • Standards are mandatory requirements created by the project team whereas Regulations are mandatory requirements issued by the Government.

    • Standards are internally issued guidelines whereas Regulations are government-issued guidelines.

    • Both are the same. The usage of the term varies depending on the country in which you operate.

    Correct Answer
    A. Standards are guidelines established by consensus and approved by a recognized body whereas Regulations are mandatory, government-imposed requirements.
    Explanation
    A - Standards are seen more as guidelines, developed by a recognized body, established by consensus. In contrast, regulations are government imposed requirements. Ex: Building codes are an example of regulation

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  • 29. 

    A project manager is negotiating with a contractor. Neither has a good idea of how long the project will take, or how much the materials will cost. Which contract type is MOST appropriate for this project?

    • Cost plus fixed fee (CPFF)

    • Time and Materials (T&M)

    • Cost plus award fee (CPAF)

    • Firm fixed price (FFP)

    Correct Answer
    A. Time and Materials (T&M)
    Explanation
    B-Time and Materials (T&M) contracts are used in labor contracts. In a T&M contract, the seller pays a rate for each of the people working on the team plus their material costs.

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  • 30. 

    While analyzing a project, the project manager calculated the ratio of the Earned Value (EV) to the Actual Costs (AC) and obtained a value of 1.2. The project manager decided that this was an unfavorable condition to the project and decided to take corrective action. What is your view?

    • The project manager is correct. The ratio of EV to AC is called Cost Pricing Index and a ratio greater than 1 is unfavorable to the project

    • The project manager is not correct. The ratio of EV to AC is called Cost Performance Index and a ratio greater than 1 is favorable to the project

    • The project manager is not correct. The ratio of EV to AC is called Cost Pricing Index and a ratio greater than 1 is favorable to the project.

    • The project manager is correct. The ratio of EV to AC is called Cost Performance Index and a ratio greater than 1 is unfavorable to the project

    Correct Answer
    A. The project manager is not correct. The ratio of EV to AC is called Cost Performance Index and a ratio greater than 1 is favorable to the project
    Explanation
    C - The project manager is not correct. CPI = Cost Performance Index, and is the ratio of EV to AC. A value greater than 1 is a favorable condition for the project. The project manager has incorrectly interpreted the situation.

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  • 31. 

    During a presentation to management, you want to display the project schedule with only the key deliverables displayed. What is the correct tool for this purpose?

    • Project Schedule Network Diagram

    • Critical Path Schedule

    • Milestone chart

    • Bar chart

    Correct Answer
    A. Milestone chart
    Explanation
    C - A milestone chart displays only the key deliverables and is simple and easy to understand.

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  • 32. 

    Which of the following BEST describes the main purpose of the project charter?

    • It authorizes the project manager to work on the project

    • It identifies the sponsor and describes his or her role on the project

    • It contains a list of all activities to be performed

    • It describes the initial scope of the work

    Correct Answer
    A. It authorizes the project manager to work on the project
    Explanation
    A- The project charter does several important things: it lays out the project requirements, describes
    an initial summary milestone schedule, documents the business case, and identifies initial risks, assumptions, and constraints. But the most important thing that a project charter does is that it identifies the project manager, and assigns him or her the authority necessary to get the job done.

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  • 33. 

    Which quality control technique or tool should be used when trying to determine the cause of a major defect?

    • Fishbone diagram

    • Histogram

    • Control Chart

    • Pareto Chart

    Correct Answer
    A. Fishbone diagram
    Explanation
    D - A fishbone diagram, also called a cause and effect diagram, helps identify potential causes of an issue or problem.

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  • 34. 

    Which of these is NOT a risk diagramming technique?

    • System or process flow charts

    • Cause and effect diagram

    • RACI chart

    • Influence diagrams

    Correct Answer
    A. RACI chart
    Explanation
    C - Risk diagramming techniques can include: cause and effect diagrams (also known as fishbone diagrams), flowcharts, and influence diagrams.

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  • 35. 

    You are managing a construction project that is currently being initiated. You met with the sponsors, and have started to work on identifying stakeholders. You’ve documented several key stakeholders and identified their needs. Before you can finish initiating the project, your company guidelines require that you make a rough order of magnitude estimate of both time and cost, so that the sponsor can allocate the final budget.   What’s the range of a rough order of magnitude (ROM) estimate?

    • -10% to +10%

    • -50% to +50%

    • -50% to +100%

    • -100% to +200%

    Correct Answer
    A. -50% to +50%
    Explanation
    B- A rough order of magnitude (ROM) estimate is an estimate that is very rough. According to the PMBOK® Guide, you should expect a ROM estimate to be anywhere from half (-50%) to one and a half times (+50%) the actual result. That means that if your ROM estimate for a project is six months, then you should expect the actual project to be anywhere from three months to nine months.

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  • 36. 

    As a project manager, you are performing various project performance measurements to assess the magnitude of variation. You then attempt to determine the cause and decide whether corrective action is required. This would be known as:

    • Performance Reporting

    • Configuration Management

    • Scope Analysis

    • Variance Analysis

    Correct Answer
    A. Variance Analysis
    Explanation
    B - This is known as Variance Analysis. As project manager, you would then attempt to determine the cause of the Variance, relative to the scope baseline and then decide on whether corrective action is required.

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  • 37. 

    Project risks should include impacts to project:

    • Organization and profitability

    • Project scope

    • Schedule and cost

    • Schedule, cost, quality or performance

    Correct Answer
    A. Schedule, cost, quality or performance
    Explanation
    D - Schedule, cost, quality and performance are often the key factors that risks can impact for a project.

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  • 38. 

    Which of the following statements is correct?

    • A collection of unrelated programs can constitute a portfolio.

    • The scope of a portfolio is typically smaller than that of a program.

    • A program is a group of unrelated projects.

    • A program need not consist of projects.

    Correct Answer
    A. A collection of unrelated programs can constitute a portfolio.
    Explanation
    A - A portfolio refers to a collection of projects of programs that are grouped together to facilitate their effective management. The projects or programs need not be directly related or interdependent.

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  • 39. 

    Which of the following is NOT a tool or technique of Perform Qualitative Risk Analysis?

    • Risk urgency assessment

    • Expected monetary value analysis

    • Probability and impact matrix

    • Risk categorization

    Correct Answer
    A. Expected monetary value analysis
    Explanation
    B- Perform Qualitative Risk Analysis is all about figuring out prioritizing each risk, and figuring out its probability and impact. It’s an important part of risk planning. But it’s not about coming up with
    specific numbers!

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  • 40. 

    What does a Cost Performance Index (CPI) of more than 1.0 indicate?

    • The project is over budget.

    • The project is right on budget.

    • The project is under budget.

    • The project is ahead of schedule.

    Correct Answer
    A. The project is under budget.
    Explanation
    C - The CPI is calculated as the earned value divided by the actual cost. An index of greater than one indicates that you have spent less than you forecasted to this point.

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  • 41. 

    You have just been authorized to manage a new project for your company. Which of the following BEST describes your first action?

    • Create the work breakdown structure

    • Develop the project management plan

    • Start working on the project charter

    • Figure out who has a stake in the project

    Correct Answer
    A. Figure out who has a stake in the project
    Explanation
    D- Since the project charter is what authorizes a project manager to work on a project, it means that the Develop Project Charter process has just been performed. So which of the processes in the list comes next? The other Initiating process: Identify Stakeholders.

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  • 42. 

    A project manager's primary professional responsibility is towards:

    • The performing organization

    • The project sponsor

    • All stakeholders

    • Customers

    Correct Answer
    A. All stakeholders
    Explanation
    C - The project management team's professional responsibilities are not limited to any one of the stakeholders. The other choices are correct but not complete by themselves.

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  • 43. 

    A project manager is planning the staffing levels that will be needed through the course of her project. She figures out the number of people that will be needed in each role over time and displays that information in a chart as part of her staffing management plan. What is that chart called?

    • Gantt chart

    • RACI matrix

    • Organization chart

    • Resource histogram

    Correct Answer
    A. Resource histogram
    Explanation
    D- A resource histogram is just a way to visualize the number of people in each role that you will need on your project as time goes on.

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  • 44. 

    Which of the following BEST describes the records management system?

    • A system to store contracts and project records for future project managers to reference

    • A library that stores the lessons learned for past projects

    • A filing system to store paid invoices

    • A system to store human resource records, salary information and work performance history

    Correct Answer
    A. A system to store contracts and project records for future project managers to reference
    Explanation
    A- The records management system is one of the tools that you use in the Close Procurements process. It’s what you use to store your contracts and any related documents, so that future project managers can refer to them in future projects.

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  • 45. 

    If you want to compress a project schedule, what are two of the recommended alternatives to consider?

    • Fast Tracking and Schedule Network Analysis

    • Crashing and Fast Tracking

    • Resource Leveling and What-If Scenario Analysis

    • Crashing and Schedule Network Analysis

    Correct Answer
    A. Crashing and Fast Tracking
    Explanation
    B - Crashing and fast tracking can increase the project's schedule when necessary, but might come at a higher cost and rework potential.

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  • 46. 

    A project manager wishes to expand an existing list of sellers. Which of the following techniques should she consider?

    • Networking

    • Outsourcing

    • Expert Judgment

    • Advertising

    Correct Answer
    A. Advertising
    Explanation
    D - Advertising is a good avenue to expand existing lists of sellers. Advertisements can be placed in general circulation publications in order to achieve this.

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  • 47. 

    Which document describes the project's deliverables and the work required to create those deliverables?

    • Project authorization document

    • Project scope statement

    • Project scope management plan

    • Project charter

    Correct Answer
    A. Project scope statement
    Explanation
    B - The project scope statement is the correct response. This document describes the project's deliverables in details and the work that is required to create those deliverables. It also forms the baseline for evaluating whether requests for changes are within or outside the project's boundaries.

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  • 48. 

    In a cause and effect diagram, which of these is not a potential cause?

    • Material

    • Time

    • Effect

    • Personnel

    Correct Answer
    A. Effect
    Explanation
    B - The potential causes of a specific effect fall into these categories: time, machine, method, material, energy, measurement, personnel, and environment.

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  • 49. 

    Paul is a project manager for an industrial design project. The project has a 60% chance of making the company $230,000 over the next year. It has a 40% chance of costing the company $150,000. What’s the project’s EMV?

    • $138,000

    • $60,000

    • $78,000

    • $230,000

    Correct Answer
    A. $78,000
    Explanation
    C- $230,000 x 0.70 = $ 138,000 savings, and $150,000 x 0.40 = -$60,000 expenses. Add them together and you get $78,000.

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Quiz Review Timeline (Updated): Feb 26, 2024 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Feb 26, 2024
    Quiz Edited by
    ProProfs Editorial Team
  • Mar 05, 2013
    Quiz Created by
    Agilep3
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