PMP Sample Exam (200 Questions)

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PMP Sample Exam (200 Questions) - Quiz

200 randomly chosen PMP exam questions from various resources.


Questions and Answers
  • 1. 

    Being assigned as a project manager, you noticed during executing that conflicts arise in the team on both, technical and interpersonal level. What is an appropriate way of handling conflicts?

    • A.

      Conflicts distract the team and disrupt the work rhythm. You should always smooth them when they surface.

    • B.

      A conflict should be handled in a meeting so that the entire team can participate in solution finding.

    • C.

      Conflict should be addressed early and usually in private, using a direct, collaborative approach.

    • D.

      You should use your coercive power to quickly resolve conflicts and then focus on goal achievement.

    Correct Answer
    C. Conflict should be addressed early and usually in private, using a direct, collaborative approach.
    Explanation
    Conflicts in a team can negatively impact productivity and team dynamics. It is important for a project manager to address conflicts early on and in a private setting. By using a direct and collaborative approach, the project manager can create a safe space for team members to express their concerns and work towards finding a solution together. This approach promotes open communication, understanding, and teamwork, ultimately leading to the resolution of conflicts and the achievement of project goals.

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  • 2. 

    What is the purpose of a Project charter?

    • A.

      To formally authorize a project or a phase and document initial requirements that satisfy the stakeholder’s needs and expectations.

    • B.

      To document how the project will be planned, executed, monitored/controlled, and closed.

    • C.

      To link the project, which is going to be planned, executed, and monitored/controlled to the ongoing work of the organization.

    • D.

      To describe the process of performing the work defined in the project management plan in order to achieve the project’s objectives.

    Correct Answer
    A. To formally authorize a project or a phase and document initial requirements that satisfy the stakeholder’s needs and expectations.
    Explanation
    The purpose of a Project charter is to formally authorize a project or a phase and document initial requirements that satisfy the stakeholder's needs and expectations. This document outlines the project's objectives, scope, deliverables, and key stakeholders, providing a clear understanding of what needs to be achieved and how it will be accomplished. By documenting these initial requirements, the project charter ensures that all stakeholders are aligned and have a common understanding of the project's purpose and goals.

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  • 3. 

    The concept of the _________ states that changes related to one requirement— scope, time or cost—will at least influence one other element.3

    • A.

      Three-point estimation

    • B.

      Triple constraint

    • C.

      Three wise men

    • D.

      Three needs theory

    Correct Answer
    B. Triple constraint
    Explanation
    The concept of the triple constraint states that changes related to one requirement - scope, time or cost - will at least influence one other element. This means that if one aspect of a project changes, such as increasing the scope, it will have an impact on either the time or cost of the project. Similarly, if the time is shortened, it may require additional resources or increase the cost. The triple constraint recognizes the interdependency between these three factors and the need to balance them in order to successfully manage a project.

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  • 4. 

    Your organization discusses running a project which will entail an investment of $1,000,000. The product from the project is forecasted to create revenues of $250,000 in the first year after the end of the project and of $420,000 in each of the two following years.   What is true for the Net present value of the project over the three years cycle at a Discount rate of 10%?

    • A.

      The net present value is positive, which makes the project attractive.

    • B.

      The net present value is positive, which makes the project unattractive.

    • C.

      The net present value is negative, which makes the project attractive.

    • D.

      The net present value is negative, which makes the project unattractive.

    Correct Answer
    D. The net present value is negative, which makes the project unattractive.
    Explanation
    The net present value (NPV) of a project is calculated by subtracting the initial investment from the present value of the expected cash flows. In this case, the initial investment is $1,000,000. The cash flows are $250,000 in the first year and $420,000 in each of the two following years. To calculate the present value, we discount each cash flow using a discount rate of 10%. The present value of the cash flows is then subtracted from the initial investment. If the NPV is negative, it means that the present value of the cash flows is less than the initial investment, indicating that the project is unattractive. Therefore, the correct answer is "The net present value is negative, which makes the project unattractive."

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  • 5. 

    What does the term Best practice often refer to?

    • A.

      A standardized set of deliverables, like plans, reports, and checklists.

    • B.

      A set of Tools and techniques that a project manager should master.

    • C.

      The concept of State of the art applied to project management.

    • D.

      A specific sequence of work, described in terms of Soft logic.

    Correct Answer
    D. A specific sequence of work, described in terms of Soft logic.
    Explanation
    Best practice often refers to a specific sequence of work, described in terms of Soft logic. This means that it is a recommended and proven method or approach to performing a task or achieving a goal in project management. It involves following a set of steps or actions that have been found to be the most effective and efficient in producing desired outcomes. Soft logic refers to the logical relationships and dependencies between different tasks or activities in a project. By using best practices, project managers can increase the chances of success and minimize risks and errors.

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  • 6. 

    The Communications management plan is a document, which includes descriptions of

    • A.

      Project level performance reports

    • B.

      Activity level status reports

    • C.

      Stakeholder communication requirements

    • D.

      Responsibility assignments

    Correct Answer
    C. Stakeholder communication requirements
    Explanation
    The Communications management plan is a document that outlines how communication will be managed throughout the project. It includes the stakeholder communication requirements, which specify the information needs of each stakeholder and the frequency and method of communication. This ensures that the project team communicates effectively with all stakeholders and meets their expectations. The plan also includes descriptions of project level performance reports, activity level status reports, and responsibility assignments, but these are not specifically related to stakeholder communication requirements.

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  • 7. 

    _________ are/is usually not a manifestation of unique organizational cultures and styles.

    • A.

      Shared visions, values, norms, beliefs, and expectations

    • B.

      Individual traits and attitudes of co-workers

    • C.

      View of authority relationships

    • D.

      Policies, methods, and procedures

    Correct Answer
    B. Individual traits and attitudes of co-workers
    Explanation
    Individual traits and attitudes of co-workers are usually not a manifestation of unique organizational cultures and styles. While shared visions, values, norms, beliefs, and expectations, the view of authority relationships, and policies, methods, and procedures can all be influenced by the organizational culture and style, individual traits and attitudes of co-workers are more likely to be influenced by personal factors rather than the organization as a whole.

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  • 8. 

    Which of the following is generally not regarded as an element of active listening:

    • A.

      Making eye contact

    • B.

      Paraphrasing

    • C.

      Interpreting the information

    • D.

      Interrupting when appropriate

    Correct Answer
    D. Interrupting when appropriate
    Explanation
    Interrupting when appropriate is generally not regarded as an element of active listening because active listening involves giving the speaker your full attention and allowing them to fully express their thoughts and feelings without interruption. Interrupting can disrupt the flow of the conversation and make the speaker feel unheard or disrespected. Active listening focuses on understanding and empathizing with the speaker, rather than interjecting with one's own thoughts or opinions.

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  • 9. 

    You could obtain measuring equipment with very high accuracy and precision. You used it to make a sequence of measurements directly at a production process output and depicted the results on the following Control chart.           Which statement is the best conclusion from these results?

    • A.

      The process has high precision but low accuracy. It should be adjusted.

    • B.

      The process has high precision but low accuracy. It should be improved.

    • C.

      The process has high accuracy but low precision. It should be adjusted.

    • D.

      The process has high accuracy but low precision. It should be improved.

    Correct Answer
    A. The process has high precision but low accuracy. It should be adjusted.
    Explanation
    The Control chart shows a sequence of measurements with very little variation, indicating high precision. However, the measurements are consistently far from the target value, indicating low accuracy. Therefore, the best conclusion is that the process has high precision but low accuracy and should be adjusted.

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  • 10. 

    When should Lessons learned be organized?

    • A.

      During the project lifecycle and at the end.

    • B.

      At the end of the project during closing.

    • C.

      After the end of the project at a project post-mortem meeting.

    • D.

      Lessons learned can be organized when there is time available.

    Correct Answer
    A. During the project lifecycle and at the end.
    Explanation
    Lessons learned should be organized during the project lifecycle and at the end because it allows for continuous improvement and learning throughout the project. By organizing lessons learned during the project lifecycle, project teams can identify and address issues or challenges in real-time, making necessary adjustments to improve project performance. Additionally, organizing lessons learned at the end of the project provides an opportunity to reflect on the overall project experience, capture valuable insights, and document best practices for future reference. This approach ensures that lessons learned are not only addressed at the end, but also throughout the project, leading to better project outcomes.

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  • 11. 

    Which of the following documents is not used as input for the Verify scope process?

    • A.

      The Project management plan, containing the scope baseline consisting of the project scope statement and its associated WBS and WBS dictionary.

    • B.

      The Validated deliverables, completed and checked for correctness by the Perform quality control process.

    • C.

      The Requirements traceability matrix, linking requirements to their origin and tracing them throughout the project lifecycle.

    • D.

      The RACI matrix, describing accountabilities in case of product rejection.

    Correct Answer
    D. The RACI matrix, describing accountabilities in case of product rejection.
    Explanation
    The RACI matrix is not used as input for the Verify scope process. The Verify scope process is concerned with formalizing acceptance of the completed project deliverables. It involves reviewing the deliverables to ensure that they meet the acceptance criteria defined in the project scope statement. The Project management plan, Validated deliverables, and Requirements traceability matrix are all relevant documents that provide information and support the verification of the project scope. However, the RACI matrix is not directly related to the verification of scope and is therefore not used as input for this process.

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  • 12. 

    How should change management be planned for?

    • A.

      Changes are generally not predictable, therefore planning for change management cannot be sensible.

    • B.

      Planning for change management should be done while the various change control processes are being applied.

    • C.

      Change management can be planned in a set of management plans or a specific change management plan.

    • D.

      Changes are a sign of bad planning. One should avoid changes during a project thus eliminating the need to manage them.

    Correct Answer
    C. Change management can be planned in a set of management plans or a specific change management plan.
    Explanation
    Change management should be planned in a set of management plans or a specific change management plan because it allows for a systematic and organized approach to managing changes. By having a dedicated plan, organizations can anticipate and prepare for potential changes, establish clear roles and responsibilities, and ensure effective communication and coordination throughout the change process. This approach helps minimize disruptions, mitigate risks, and increase the likelihood of successful implementation of changes.

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  • 13. 

    According to Bruce Tuckmann, which are the stages of team development?

    • A.

      Honeymoon, rejection, regression, acceptance, re-entry

    • B.

      Forming, storming, norming, performing

    • C.

      Tell, sell, consult, join

    • D.

      Direct, support, coach, delegate

    Correct Answer
    B. Forming, storming, norming, performing
    Explanation
    The correct answer is "Forming, storming, norming, performing." According to Bruce Tuckman's model of team development, these are the four stages that teams typically go through. In the forming stage, team members come together and start to get to know each other. In the storming stage, conflicts and disagreements may arise as team members start to assert themselves. In the norming stage, the team begins to establish norms and guidelines for working together. Finally, in the performing stage, the team is able to work together effectively and achieve their goals.

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  • 14. 

    What is not a reason for companies to organize Lessons learned?

    • A.

      Lessons learned databases are an essential element of the organizational process assets.

    • B.

      Lessons learned should focus on identifying those accountable for errors and failures.

    • C.

      Lessons learned sessions should bring about recommendations to improve future performance on projects.

    • D.

      Phase-end lessons learned sessions provide a good team building exercise for project staff members.

    Correct Answer
    B. Lessons learned should focus on identifying those accountable for errors and failures.
    Explanation
    The reason that "Lessons learned should focus on identifying those accountable for errors and failures" is not a valid reason for companies to organize lessons learned is because the purpose of lessons learned is to improve future performance and prevent mistakes from happening again. It is not about assigning blame or pointing fingers at individuals. Instead, it is about identifying what went wrong and finding ways to avoid similar issues in the future. By focusing on accountability, the organization may discourage open and honest sharing of lessons, which can hinder the learning process.

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  • 15. 

    How does a project management team stay in touch with the work and the attitudes of project team members?

    • A.

      By observation and communication

    • B.

      Using closed questions during team meetings

    • C.

      Through third-party assessments

    • D.

      Through the team members’ functional managers

    Correct Answer
    A. By observation and communication
    Explanation
    A project management team stays in touch with the work and attitudes of project team members by observing their actions and behaviors and by maintaining open lines of communication with them. This allows the team to gather information about the progress of the project, identify any issues or challenges faced by team members, and understand their attitudes and motivations. By actively observing and communicating with team members, the project management team can ensure that they are well-informed and can address any concerns or problems in a timely manner.

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  • 16. 

    Which document is developed along the risk management processes from Identify risks through Plan risk responses to Monitor and control risks?

    • A.

      List of risk triggers

    • B.

      Risk register

    • C.

      Risk mitigation

    • D.

      Decision tree

    Correct Answer
    B. Risk register
    Explanation
    The risk register is developed along the risk management processes from identifying risks through planning risk responses to monitoring and controlling risks. A risk register is a document that contains information about identified risks, their potential impact, and the planned responses to mitigate or address those risks. It serves as a central repository for all risk-related information and helps in tracking and managing risks throughout the project or process.

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  • 17. 

    A customer requires from you a minor scope change and expects you to do this without delays and additional costs. You believe that you have adequate authorization to make the decision by yourself, but you are not quite sure.   What should be your next steps?

    • A.

      A requested change is always an opportunity to get more money paid by the customer and to secretly solve schedule and quality problems. You should make some reasonable estimates on time, costs, risks etc. and then add a nice margin on top of that to calculate the new price.

    • B.

      Customer satisfaction is your top priority. The customer gives you an opportunity to increase their satisfaction, which you should use to the maximum benefit. Most project managers have contingencies to cover risks; these can be used to pay the additional costs.

    • C.

      Before making a decision you should have a look at the customer’s parking lot. If you find there many expensive, new models, it is likely that you can use the requested change to increase the profit from the contract. Otherwise you should reject the request.

    • D.

      Handle the request according to the integrated change control processes described in your management plans. Then make a decision together with the appropriate change control body, whether the increased customer satisfaction will be worth the extra costs, work, risks etc.

    Correct Answer
    D. Handle the request according to the integrated change control processes described in your management plans. Then make a decision together with the appropriate change control body, whether the increased customer satisfaction will be worth the extra costs, work, risks etc.
    Explanation
    The correct answer is to handle the request according to the integrated change control processes described in your management plans. This means following the established procedures for evaluating and approving scope changes. By involving the appropriate change control body, you can ensure that the decision is made collectively and based on factors such as customer satisfaction, costs, work, and risks. This approach allows for a thorough evaluation of the requested change and its potential impact before making a decision.

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  • 18. 

    A facilitator should…

    • A.

      …be in full control of the discussion and its outcomes.

    • B.

      …always take notes by herself.

    • C.

      …avoid a flip chart Parking lot.

    • D.

      …give guidance as required without interfering.

    Correct Answer
    D. …give guidance as required without interfering.
    Explanation
    A facilitator should give guidance as required without interfering because their role is to guide the discussion and help participants reach their objectives, while still allowing them to have ownership and control over the outcomes. By giving guidance, the facilitator can provide structure, keep the discussion on track, and ensure that everyone's voices are heard. However, interfering too much can stifle creativity and limit the participants' ability to problem-solve and make decisions on their own.

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  • 19. 

    As the project manager in a software project which is currently being initiated, you want to assess high level risks. What should you do?

    • A.

      Develop the Project charter and a Risk management plan to start identifying risks based on those and other documents.

    • B.

      Identify and analyze risk events using qualitative and quantitative techniques.

    • C.

      Develop contingency plans and fallback plans in case the original plan proves wrong.

    • D.

      Discuss the risks documented in your Risk register with the project key stakeholders.

    Correct Answer
    A. Develop the Project charter and a Risk management plan to start identifying risks based on those and other documents.
    Explanation
    The correct answer is to develop the Project charter and a Risk management plan to start identifying risks based on those and other documents. This is because the initiation phase of a project is the ideal time to assess high-level risks. By developing the Project charter and Risk management plan, the project manager can outline the project's objectives, scope, and stakeholders, and identify potential risks that may impact the project. This allows for proactive risk management and the development of strategies to mitigate or respond to these risks effectively.

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  • 20. 

    In most jurisdictions, a legally required order of formal statements establishing a contract is:

    • A.

      Invitation to treat, offer, PO

    • B.

      Inquiry, bid, order

    • C.

      Offer, acceptance

    • D.

      MoU, LoI, final agreement

    Correct Answer
    C. Offer, acceptance
    Explanation
    The correct answer is "Offer, acceptance". In contract law, an offer is a proposal made by one party to another, expressing a willingness to enter into a legally binding agreement. Acceptance, on the other hand, is the unequivocal agreement to the terms of the offer. This sequence is the fundamental basis for the formation of a contract in most jurisdictions. The other options mentioned in the question, such as "Invitation to treat, offer, PO" and "MoU, LoI, final agreement", do not accurately represent the standard order of establishing a contract.

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  • 21. 

    What should managers consider before conducting a performance-evaluation interview with a project team member?

    • A.

      Which management fallacies can most easily be delegated to the worker?

    • B.

      How can discussion of the manager’s leadership style be avoided?

    • C.

      Has the employee been provided with sufficient instructions and work tools?

    • D.

      How can dispute related to unsatisfactory performance be avoided?

    Correct Answer
    C. Has the employee been provided with sufficient instructions and work tools?
    Explanation
    Managers should consider whether the employee has been provided with sufficient instructions and work tools before conducting a performance-evaluation interview. This is important because if the employee does not have clear instructions or the necessary tools to perform their job, it may negatively impact their performance. By ensuring that the employee has been provided with the necessary resources, managers can avoid any misunderstandings or shortcomings in the employee's performance.

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  • 22. 

    Which statement describes best handling of assumptions during the Initiating processes?

    • A.

      It is the responsibility of the sales person in charge to identify all risks related to a customer project.

    • B.

      Managing and organizing assumptions means avoiding risks right from the start of the project.

    • C.

      Organizational, environmental and external assumptions should be addressed by the project charter.

    • D.

      Risks are a sign of uncertainty. Avoiding all uncertainties means that a project should have no risks at all.

    Correct Answer
    C. Organizational, environmental and external assumptions should be addressed by the project charter.
    Explanation
    The best way to handle assumptions during the Initiating processes is to address organizational, environmental, and external assumptions in the project charter. This ensures that these assumptions are acknowledged and taken into consideration from the beginning of the project. By addressing these assumptions in the project charter, the project team can proactively plan and mitigate any potential risks that may arise from these assumptions. This approach helps to establish a solid foundation for the project and increases the chances of its success.

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  • 23. 

    A WBS dictionary is a document which…

    • A.

      …describes technical terms used for scope management.

    • B.

      …describes the details for each component in the WBS.

    • C.

      …translates essential WBS terms for global project teams.

    • D.

      …helps translating functional into technical requirements.

    Correct Answer
    B. …describes the details for each component in the WBS.
    Explanation
    A WBS dictionary is a document that provides detailed information about each component of the Work Breakdown Structure (WBS). It includes descriptions, specifications, and any other relevant details for each component. This document helps project teams understand the scope and requirements of each component in the WBS, ensuring clarity and consistency in project planning and execution.

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  • 24. 

    You are in the process of contacting sellers to obtain bids and proposals. You found out that it might become a time-consuming procedure to ensure that the sellers get a clear and common understanding of the procurement process and of the needs of your project. Which technique may help you save time?

    • A.

      Bidder conferences

    • B.

      Advertising

    • C.

      Qualified sellers list

    • D.

      Four-eyes meetings

    Correct Answer
    A. Bidder conferences
    Explanation
    Bidder conferences can help save time in the procurement process by providing a platform for sellers to gather and receive a clear and common understanding of the procurement process and project needs. These conferences allow for direct communication and clarification of any questions or concerns, ensuring that all sellers have the same information. By addressing potential issues and providing necessary information upfront, bidder conferences can streamline the bidding and proposal process, ultimately saving time for both the buyer and the sellers.

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  • 25. 

    As a project manager, when should you especially consider cultural differences?

    • A.

      When you break down scope to create a Work breakdown structure (WBS).

    • B.

      When you assign a human resources to do the work in a Schedule activity.

    • C.

      When you develop acceptance criteria for work results to be achieved by the team members.

    • D.

      When you decide upon recognition and awards during Team development

    Correct Answer
    D. When you decide upon recognition and awards during Team development
    Explanation
    When you decide upon recognition and awards during Team development, you should especially consider cultural differences. This is because different cultures may have varying preferences and values when it comes to recognition and rewards. What may be considered appropriate or motivating in one culture may not be the same in another culture. Therefore, it is important for a project manager to consider cultural differences in order to ensure that the recognition and awards provided are meaningful and well-received by team members from different cultural backgrounds.

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  • 26. 

    At the beginning of Project execution, you notice different opinions between team members relating to project work and deliverables and to the level of overall complexity. What should you do right now?

    • A.

      Give your team members some time to develop a common understanding of the project scope and product scope. Upcoming interface problems may be resolved later.

    • B.

      Use the Risk management processes to identify and assess risks caused by misunderstandings and develop a plan with measures in order to respond to them.

    • C.

      Organize meetings to identify and resolve misunderstandings between team members in order to avoid interface problems, disintegration and costly rework early in the project.

    • D.

      Use interviews in private with each individual team member to inform them of your expectations and your requirements in an atmosphere of confidence.

    Correct Answer
    C. Organize meetings to identify and resolve misunderstandings between team members in order to avoid interface problems, disintegration and costly rework early in the project.
    Explanation
    In this situation, the best course of action is to organize meetings to identify and resolve misunderstandings between team members. This will help in avoiding interface problems, disintegration, and costly rework early in the project. By bringing the team members together, they can discuss their different opinions and work towards developing a common understanding of the project scope and product scope. This proactive approach will help in addressing the issues at the beginning of the project execution, ensuring better collaboration and alignment among team members.

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  • 27. 

    You have just taken over as manager of a project which will create many benefits for the performing organization, but you sense a high level of resistance by various stakeholders right from the start. What is the most appropriate action to resolve the problem?

    • A.

      Develop a Responsibility assignment matrix (RAM) which clearly shows the responsibility of each stakeholder for the various project activities and who needs to be consulted and informed.

    • B.

      Develop an organization diagram, which places each of the stakeholders at an appropriate position inside the project and allows for certain lines of communication while disallowing others.

    • C.

      Schedule a meeting with these stakeholders to present the project, discuss and establish ground rules, ensure their involvement and identify initial personal and organizational issues.

    • D.

      Do not talk to these stakeholders too much at this time, instead create Faits accomplis, which will later force the stakeholders to support the project due to a lack of alternatives for them.

    Correct Answer
    C. Schedule a meeting with these stakeholders to present the project, discuss and establish ground rules, ensure their involvement and identify initial personal and organizational issues.
    Explanation
    The most appropriate action to resolve the problem of high resistance from stakeholders is to schedule a meeting with them. This meeting will serve as an opportunity to present the project, discuss any concerns or issues, establish ground rules, and ensure their involvement. By engaging with stakeholders and addressing their concerns, the manager can build trust and collaboration, ultimately reducing resistance and increasing support for the project.

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  • 28. 

    You are in the process of planning a project and found that stakeholders often have varying objectives and requirements, which makes it hard to some up a plan in such way that all objectives will be met. What is probably most helpful to ensure common understanding?

    • A.

      Ask the project stakeholders to build focus groups in order to discuss and remedy conflicting interests.

    • B.

      Create an exhaustive document describing your point of view and ask stakeholders to review it.

    • C.

      Let each stakeholder write a statement of work, merge the documents to a project scope statement.

    • D.

      Use your authorization as the project manager to clearly prioritize the different objectives.

    Correct Answer
    A. Ask the project stakeholders to build focus groups in order to discuss and remedy conflicting interests.
    Explanation
    To ensure common understanding among stakeholders with varying objectives and requirements, it would be most helpful to ask them to build focus groups. By creating these focus groups, stakeholders can come together to discuss and address any conflicting interests that may arise. This collaborative approach allows for open communication and the opportunity to find solutions that meet the needs and objectives of all stakeholders involved.

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  • 29. 

    Projects frequently do not meet customer expectations from which of the following reasons?

    • A.

      Poor risk management by the contractor running the project

    • B.

      Poor technical ability of the contractor running the project for the customer

    • C.

      Technical inability and poor risk management by the contractor

    • D.

      Unclear Scope definition by the customer for whom the project is performed

    Correct Answer
    C. Technical inability and poor risk management by the contractor
    Explanation
    Projects frequently do not meet customer expectations due to a combination of technical inability and poor risk management by the contractor running the project. This means that the contractor lacks the necessary skills and expertise to effectively carry out the project, and they also fail to identify and address potential risks that could impact the project's success. As a result, the final outcome of the project does not meet the expectations of the customer.

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  • 30. 

    What is typical for Critical chain project management?

    • A.

      Management of buffers

    • B.

      Management of total floats and free floats

    • C.

      Management of leads and lags

    • D.

      Management of resource over-allocations

    Correct Answer
    A. Management of buffers
    Explanation
    Critical chain project management is a project management approach that focuses on managing buffers. Buffers are time or resource reserves strategically placed in the project schedule to protect it from uncertainties and delays. These buffers are used to absorb any variations or disruptions that may occur during the project execution, ensuring that the project stays on track and meets its deadlines. By actively managing buffers, critical chain project management aims to improve project performance and increase the likelihood of project success.

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  • 31. 

    You are the project manager for the development of a new type of power plant. Your project is making fast progress, and it is getting nearer to the day of product acceptance. Which technique will be most important for product acceptance?

    • A.

      Inspection

    • B.

      Quality audit

    • C.

      Impact analysis

    • D.

      Team review

    Correct Answer
    A. Inspection
    Explanation
    Inspection is the most important technique for product acceptance in this scenario. Inspection involves a thorough examination of the product to ensure that it meets the required standards and specifications. As the project manager, it is crucial to ensure that the power plant has been built according to the agreed-upon design and meets all the necessary safety and quality requirements. Inspection allows for the identification of any defects or deviations from the desired outcome, allowing for corrective actions to be taken before product acceptance. This ensures that the power plant is reliable, efficient, and safe for operation.

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  • 32. 

    What are the cost types in modern quality management?

    • A.

      Costs of good quality – costs of bad quality

    • B.

      Planning costs – assurance costs – control costs

    • C.

      Planning costs – doing costs – checking costs – acting costs

    • D.

      Prevention costs – appraisal costs – failure costs

    Correct Answer
    D. Prevention costs – appraisal costs – failure costs
    Explanation
    The cost types in modern quality management are prevention costs, appraisal costs, and failure costs. Prevention costs refer to the expenses incurred to prevent defects from occurring in the first place. Appraisal costs are the costs associated with inspecting and evaluating products or services to ensure they meet quality standards. Failure costs are the costs incurred as a result of defects or failures, such as warranty repairs, customer returns, or lost sales. These cost types are important in quality management as they help identify areas for improvement and ensure that products or services meet customer expectations.

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  • 33. 

    During the execution of a project to build a complex defense system, your team has run into a deep crisis.     The project’s goal and objectives have been challenging right from the start, but now you have discovered that your team members have become increasingly unaware of them. Being busy solving detail problems, they often fail to understand the overall requirements. Then they develop solutions which resolve issues in their area of limited responsibility, while causing new problems at the interfaces with other system components.     Meanwhile, the team members show signs of growing frustration, and time is running away. How can you help your team in this situation?

    • A.

      Accompany your team members along a sequence of maturity levels from dependence through independence to interdependence.

    • B.

      Ignore the low-level issues and focus on achieving the overall requirements, details can be sorted out during test and handover.

    • C.

      If everybody simply does their jobs, then there should be no problem. Make sure that team members are fully aware of their accountability.

    • D.

      Problems of this dimension have their origin in fundamental personal incompatibilities between team members. You should replace them all.

    Correct Answer
    A. Accompany your team members along a sequence of maturity levels from dependence through independence to interdependence.
    Explanation
    The correct answer suggests that in order to help the team in this situation, the leader should guide and support the team members in progressing through different levels of maturity. This means transitioning from being dependent on the leader for guidance to becoming independent and capable of solving problems on their own, and eventually reaching a state of interdependence where they can effectively collaborate and coordinate with each other. This approach will help the team members understand the overall requirements and develop solutions that consider the interfaces with other system components.

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  • 34. 

    A project has the following Earned value data assessed:   AC:$4,000,000 CV:$-500,000 SPI:1.12 BaC:$9,650,000   What is the Earned value of the project?

    • A.

      $3,000,000

    • B.

      $3,500,000

    • C.

      $4,480,000

    • D.

      $5,650,000

    Correct Answer
    B. $3,500,000
  • 35. 

    During execution in a project to build a major road bridge, your team found a hefty flaw in the technical drawings. On an ad-hoc base, they had to find and implement a workaround to avoid delays and mitigate technical problems. What should you do next?

    • A.

      Meticulously document the problem and the workaround to create a requested change to the project management plan, which will then be passed to the body responsible for the change control decision.

    • B.

      The workaround was performed on a technical level only. As long as it does not influence the function of the bridge or the organizational configuration of the project, a change request will not be necessary.

    • C.

      A formal change request from hind side is not sensible. Create some additional documents describing the workaround and sign them by yourself, you can present them during the next regular CCB meeting.

    • D.

      It is normal in projects that, during project execution, inconsistencies arise between planning documents and actual implementation. This is no problem as long as the functional status of the product is maintained.

    Correct Answer
    A. Meticulously document the problem and the workaround to create a requested change to the project management plan, which will then be passed to the body responsible for the change control decision.
    Explanation
    In this scenario, the team has discovered a significant flaw in the technical drawings and implemented a workaround to avoid delays and mitigate technical problems. However, it is important to document the problem and the workaround in order to create a requested change to the project management plan. This documentation will then be passed to the body responsible for change control decision-making. This ensures that the issue is properly addressed and that any necessary changes are made to the project plan to prevent similar problems from occurring in the future.

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  • 36. 

    You recently took over the assignment for a project. The project charter has been developed. What is an appropriate next step for you?

    • A.

      Develop the risk register.

    • B.

      Develop the project milestone schedule.

    • C.

      Develop management plans.

    • D.

      Get approval for the project management plan.

    Correct Answer
    C. Develop management plans.
    Explanation
    After taking over the assignment for a project and having the project charter developed, the appropriate next step would be to develop management plans. This is because management plans outline how the project will be executed, monitored, and controlled. They include plans such as the scope management plan, schedule management plan, cost management plan, communication management plan, and others. Developing these plans is crucial for ensuring that the project is properly planned and organized, and that all aspects of the project are effectively managed.

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  • 37. 

    You scheduled a kick-off meeting in order to announce the start of your project, present the plan and develop consensus on it. Another topic will be explanation of each team member’s role. In addition, you planned some time for discussions.   You published the agenda of the kick-off meeting some weeks ago to all invited attendees.   Now, short term before the event, you receive various cancellations by team members, who say that they cannot join the meeting. But they will be with you when project work will start.

    • A.

      The kick-off meeting is secondary, you are happy if the team members will do their jobs.

    • B.

      You should insist on the presence of the team members to the appointed date.

    • C.

      If you force team members’ presence, they would anyway be distracted by their current problems.

    • D.

      It is probably a good idea to reschedule the meeting to a day, when all team members can attend.

    Correct Answer
    B. You should insist on the presence of the team members to the appointed date.
    Explanation
    Given the scenario, the explanation for the correct answer is that it is important to insist on the presence of team members on the appointed date for the kick-off meeting. The kick-off meeting serves as an opportunity to announce the start of the project, present the plan, and develop consensus on it. It also involves explaining each team member's role, which is crucial for a successful project. Rescheduling the meeting would delay the dissemination of important information and hinder the team's ability to work collaboratively from the start. While team members may have current problems, it is still essential for them to attend the kick-off meeting to ensure alignment and understanding of the project goals and expectations.

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  • 38. 

    A discussion came up during a meeting: To which degree does your project have to be compliant to the processes enumerated in the PMBOK® Guide. What should be the guiding principle to answer this question?

    • A.

      The processes are meant as rough guidelines to which a team should only adhere if there is enough consensus.

    • B.

      The more processes the project team follows, the better the project’s performance will be.

    • C.

      The project manager must follow all 42 processes for project management without alterations.

    • D.

      The project team must select appropriate processes required to meet the project requirements.

    Correct Answer
    D. The project team must select appropriate processes required to meet the project requirements.
    Explanation
    The guiding principle to answer this question is that the project team must select the appropriate processes required to meet the project requirements. This means that the team should not blindly adhere to all the processes enumerated in the PMBOK® Guide, but rather evaluate and choose the processes that are necessary and relevant for their specific project. This approach allows for flexibility and customization, ensuring that the project is managed effectively while avoiding unnecessary constraints or bureaucracy.

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  • 39. 

    Product acceptance criteria should be laid down in which document?

    • A.

      Project scope statement

    • B.

      Work breakdown structure

    • C.

      Resource assignments

    • D.

      Project scope management plan

    Correct Answer
    A. Project scope statement
    Explanation
    The product acceptance criteria should be laid down in the project scope statement. This document outlines the deliverables, objectives, and requirements of the project. It provides a clear understanding of what needs to be accomplished and how success will be measured. By including the acceptance criteria in the project scope statement, all stakeholders can align their expectations and ensure that the final product meets the desired standards.

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  • 40. 

    The Cost baseline is developed during which process?

    • A.

      Perform integrated change control

    • B.

      Estimate costs

    • C.

      Develop schedule

    • D.

      Determine budget

    Correct Answer
    D. Determine budget
    Explanation
    The Cost baseline is developed during the Determine budget process. This process involves aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline. The cost baseline is an approved version of the project budget that is used as a reference to measure and monitor project performance. It provides a benchmark for comparing actual costs and helps in controlling and managing the project budget throughout its lifecycle.

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  • 41. 

    During project execution you found out that work is often not performed at the right time and in the right order. Deliverables are made by one team member that cannot be processed by another one. This already leads to timely rework and bad morale among team members.     Which project management tool is most appropriate to deal with problems like this?

    • A.

      Organization chart

    • B.

      RACI matrix

    • C.

      Communications management plan

    • D.

      Work authorization system

    Correct Answer
    D. Work authorization system
    Explanation
    A work authorization system is the most appropriate project management tool to deal with problems like work not being performed at the right time and in the right order, and deliverables being made by one team member that cannot be processed by another. A work authorization system ensures that work is authorized and coordinated in a systematic manner, allowing for proper sequencing and coordination of tasks. This helps to minimize rework, improve efficiency, and maintain good morale among team members.

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  • 42. 

    Your management applies the 10 percent solution: It has requested that you reduce the budget for the project which you are currently initiating by 10%. What will this probably mean for your project?

    • A.

      If the budget is cut by 10%, then the project will have an accompanying degradation of quality by 10%.

    • B.

      If the project budget is an honest one, then a reduction in budget must be accompanied by a trade-off in either time or performance.

    • C.

      A 10% reduction in budget will be accompanied by a loss of performance much less than the target reduction in cost.

    • D.

      Most projects have "padded" estimates, and the budgetary reduction will force out the padding from the project.

    Correct Answer
    B. If the project budget is an honest one, then a reduction in budget must be accompanied by a trade-off in either time or performance.
    Explanation
    A reduction in budget for a project typically requires a trade-off in either time or performance. This means that if the budget is cut by 10%, there will likely be a decrease in either the time it takes to complete the project or the performance quality of the project. This is because a reduced budget may limit the resources available for the project, leading to potential delays or compromises in the project's performance.

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  • 43. 

    While applying procurement management processes in your project you have identified the need to gain a more objective understanding of sellers’ capabilities in order to rank proposals and develop a negotiating sequence.     Which technique may help avoid bias and subjective decisions best?

    • A.

      Bidder conference

    • B.

      Weighting system

    • C.

      Oral contract

    • D.

      Letter of intent

    Correct Answer
    B. Weighting system
    Explanation
    A weighting system can help avoid bias and subjective decisions by assigning specific weights or values to different criteria or factors that are important in evaluating proposals. This allows for a more objective assessment of sellers' capabilities and helps in ranking proposals and developing a negotiating sequence based on predetermined criteria. By using a weighting system, the evaluation process becomes more transparent and consistent, reducing the chances of bias or subjective judgments.

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  • 44. 

    A Run chart is a useful tool to show…

    • A.

      …patterns and trends in a row of data points.

    • B.

      …behavior of data points against control criteria.

    • C.

      …behavior of data points against specifications.

    • D.

      …the error margin of a sample versus a whole population.

    Correct Answer
    A. …patterns and trends in a row of data points.
    Explanation
    A Run chart is a useful tool to show patterns and trends in a row of data points. It helps to visualize how the data points are changing over time and identify any consistent patterns or trends that may be occurring. By plotting the data points on a graph, it becomes easier to analyze the data and make informed decisions based on the observed patterns and trends.

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  • 45. 

    The term Baseline is used in both disciplines Project management and Configuration management. Which statement is not true?

    • A.

      Baselines in system configurations are often also referred to as Deltas.

    • B.

      In configuration management, baselines are used to control change.

    • C.

      Project management baselines are used for performance measurement.

    • D.

      In project management, baselines help assessing variance and trends.

    Correct Answer
    A. Baselines in system configurations are often also referred to as Deltas.
    Explanation
    The statement "Baselines in system configurations are often also referred to as Deltas" is not true. Baselines in system configurations and deltas are two different concepts in configuration management. Baselines represent a stable configuration that serves as a reference point, while deltas represent the changes made to the baseline.

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  • 46. 

    In a project, a Cost incentive contract has been awarded to a contractor with the following parameters:    Target cost:$1,000,000 Target contractor fee:$100,000 Cost benefit sharing ratio:80%/20% Price ceiling:$1,200,000     What is the Point of total assumption (PTA, Breakpoint) of the project?

    • A.

      $1,000,000

    • B.

      $1,100,000

    • C.

      $1,125,000

    • D.

      $1,200,000

    Correct Answer
    C. $1,125,000
    Explanation
    The Point of Total Assumption (PTA) is the cost at which the contractor assumes all additional costs beyond the ceiling price. In this case, the ceiling price is $1,200,000. The cost benefit sharing ratio is 80%/20%, meaning that the contractor will receive 80% of any cost savings and bear 20% of any cost overruns. The target cost is $1,000,000, and the target contractor fee is $100,000. To calculate the PTA, we add the target cost and target contractor fee and divide by the contractor's share of the cost benefit sharing ratio (20%). Therefore, the PTA is $1,125,000.

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  • 47. 

    The Scope baseline includes____.

    • A.

      The various management plans of the project

    • B.

      Schedule baseline and Cost baseline

    • C.

      Product configuration ID and Statement of work

    • D.

      WBS dictionary, WBS, Scope statement

    Correct Answer
    D. WBS dictionary, WBS, Scope statement
    Explanation
    The Scope baseline includes the WBS dictionary, WBS, and Scope statement. The WBS dictionary provides detailed information about each component of the work breakdown structure (WBS), including descriptions, responsible parties, and required resources. The WBS represents the hierarchical breakdown of the project deliverables and work packages. The Scope statement defines the project's objectives, deliverables, and boundaries. These three components together form the Scope baseline, which serves as a reference for managing and controlling the project's scope throughout its lifecycle.

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  • 48. 

    During Human resource planning you identified that your team members are not sufficiently qualified for their tasks. Which may be an appropriate solution to this problem?

    • A.

      Reduce level of effort

    • B.

      Develop a training plan

    • C.

      Plan quality audits

    • D.

      Plan quality inspections

    Correct Answer
    B. Develop a training plan
    Explanation
    Developing a training plan would be an appropriate solution to the problem of team members not being sufficiently qualified for their tasks. By creating a training plan, the team members can undergo specific training programs or courses that will enhance their skills and knowledge, enabling them to perform their tasks more effectively and efficiently. This solution addresses the root cause of the problem by providing the necessary resources and support for team members to acquire the qualifications needed for their tasks.

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  • 49. 

    What is typical for High-context cultures?

    • A.

      Technical means for communications can focus on transfer of spoken and written language.

    • B.

      Communication is preferred which avoids passing over a great deal of additional information.

    • C.

      A message has little meaning without an understanding of the surrounding context.

    • D.

      To understand a message, no information on history or personal opinions is needed.

    Correct Answer
    C. A message has little meaning without an understanding of the surrounding context.
    Explanation
    In high-context cultures, a message has little meaning without an understanding of the surrounding context. This means that the context in which a message is delivered is extremely important for its interpretation and understanding. In these cultures, communication is often indirect and relies heavily on nonverbal cues, such as body language and tone of voice. Additionally, high-context cultures value relationships and prioritize the group over the individual. This means that personal connections and shared history play a significant role in communication and decision-making.

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  • 50. 

    Processes of Configuration management do in general not include…

    • A.

      …identification and documentation of system or item characteristics.

    • B.

      …controlling changes to these characteristics in an integrative fashion.

    • C.

      …documenting and auditing changes and the implementation status.

    • D.

      …assigning responsibilities for change control and documentation.

    Correct Answer
    D. …assigning responsibilities for change control and documentation.
    Explanation
    The processes of configuration management involve various activities such as identifying and documenting system or item characteristics, controlling changes to these characteristics, and documenting and auditing changes and the implementation status. However, assigning responsibilities for change control and documentation is not a part of the configuration management processes.

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  • Current Version
  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Oct 07, 2011
    Quiz Created by
    Rushtonmd
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