PPP-07 : Projects And Project Plans

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| By Brad Squires

Brad Squires

Community Contributor

Quizzes Created: 36 | Total Attempts: 20,843

Questions: 10 | Attempts: 316 | Updated: Mar 21, 2023

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Questions and Answers

1.

The Asset / Location associated with a Project, and the stored organizational attributes are all a part of what Tab of the Project record?
- A.
  
  Schedule Info
- B.
  
  Status
- C.
  
  Approval
- D.
  
  None of the above
Correct Answer
D. None of the above

Explanation
The Asset/Location associated with a project and the stored organizational attributes are not a part of any specific tab in the Project record. They may be stored in separate fields or tabs within the project management system, but they are not specifically included in any of the tabs mentioned in the options (Schedule Info, Status, Approval).

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2.

Typical Project progression Status changes include? Select two options.
- A.
  
  Requested → Closed
- B.
  
  Requested → Started → Completed Closed
- C.
  
  Requested → Deleted
- D.
  
  Requested → Denied / On-Hold
Correct Answer(s)
B. Requested → Started → Completed Closed
D. Requested → Denied / On-Hold

Explanation
The correct answer is "Requested -> Started -> Completed Closed" and "Requested -> Denied / On-Hold". These options represent the typical progression status changes in a project. The project starts with a request, then moves on to being started and eventually completed and closed. On the other hand, a request can also be denied or put on hold, indicating that the project will not proceed further at the moment.

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3.

If a Project is no longer needed or is going to be stopped for any reason, it is recommended to? (Select all that apply)
- A.
  
  Delete
- B.
  
  Deny
- C.
  
  Cancel
- D.
  
  Set Inactive
Correct Answer(s)
B. Deny
C. Cancel

Explanation
When a project is no longer needed or is going to be stopped, it is recommended to deny any further progress on the project and cancel it altogether. Denying means rejecting any further actions or requests related to the project, ensuring that no additional resources or efforts are allocated towards it. Canceling the project involves formally discontinuing it and ceasing all activities associated with it. Deleting and setting the project as inactive are not appropriate actions in this scenario as they do not effectively address the need to stop or terminate the project.

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4.

The main difference between a Project and a Work Order Group is a Project has Work Orders that are independently managed.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
A project and a work order group differ in terms of how their work orders are managed. In a project, each work order is independently managed, meaning that they can be assigned, tracked, and completed separately. On the other hand, a work order group does not have this level of independence, as its work orders are typically managed collectively as a group. Therefore, the statement that a project has work orders that are independently managed is true.

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5.

On the Work Orders tab of a Project the Approval state column might show a clipboard with a blue question mark – what does this represent?
- A.
  
  Work Order requires / is pending approval
- B.
  
  Work Order has been approved
- C.
  
  Work Order has been rejected
- D.
  
  The Work Order has no clue what it’s doing
Correct Answer
A. Work Order requires / is pending approval

Explanation
The clipboard with a blue question mark represents that the Work Order requires or is pending approval. This symbol indicates that the Work Order is in a state where it needs to be reviewed and approved before it can proceed further.

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6.

What is a primary benefit / reason for utilizing Project Plans?
- A.
  
  Generation, scheduling, and dependencies are all possible
- B.
  
  Can be scheduled using the PM module
- C.
  
  There really is no benefit
- D.
  
  Sequences can be defined
Correct Answer
A. Generation, scheduling, and dependencies are all possible

Explanation
A primary benefit of utilizing Project Plans is that it allows for the generation, scheduling, and management of tasks and their dependencies. By creating a project plan, teams can outline the sequence of tasks, assign resources, and set deadlines, ensuring that the project is organized and progresses smoothly. The ability to define and track dependencies between tasks is particularly valuable as it helps in identifying critical paths and potential bottlenecks, allowing for better project management and timely completion.

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7.

Approvals for a Project are setup directly from the Project Module, and as many as 5 different Approval Requirements can be setup per each Project.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
The explanation for the correct answer, which is False, is that approvals for a project are not set up directly from the Project Module. Instead, approvals are typically set up through a separate approval process or workflow system. Additionally, there is no specific mention of the number of approval requirements that can be set up per project, so the statement that up to 5 different approval requirements can be set up per project is not supported.

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8.

Procedure dependencies are an important part of using Project Plans. What are dependencies based on?
- A.
  
  Their own dependencies
- B.
  
  Nothing
- C.
  
  Sequence filled in for Procedures
- D.
  
  Details filled in on the Project
Correct Answer
C. Sequence filled in for Procedures

Explanation
Dependencies in project plans are based on the sequence filled in for procedures. This means that the order in which procedures are performed is determined by the sequence filled in the project plan. Dependencies ensure that certain procedures cannot be started or completed until others are finished, allowing for a logical and efficient flow of work.

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9.

The Work Orders tab of a Project functions very similarly to the Expanded Work Order List view, however there is one column that shows unique information. What is this column?
- A.
  
  The Priority column
- B.
  
  A Work Order number column
- C.
  
  A PM Route Order column
- D.
  
  None of the above
Correct Answer
C. A PM Route Order column

Explanation
The correct answer is A PM Route Order column. The Work Orders tab of a Project functions similarly to the Expanded Work Order List view, but it includes a PM Route Order column that displays unique information. This column likely shows the order in which the preventive maintenance routes are scheduled or organized within the project.

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10.

The Procedures tab of a Project Plan stores Procedures that will do what once generated?
- A.
  
  A large Work Order can be created that stores all the tasks from each Procedure
- B.
  
  This tab can be useless dependent on business practice
- C.
  
  An individual Work Order will be generated for each Procedure attached
- D.
  
  All of the above
Correct Answer
C. An individual Work Order will be generated for each Procedure attached

Explanation
The correct answer is "An individual Work Order will be generated for each Procedure attached." This means that when Procedures are generated from the Procedures tab of a Project Plan, a separate Work Order will be created for each Procedure. This allows for better organization and tracking of tasks associated with each Procedure.

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Current Version
Mar 21, 2023

Quiz Edited by
ProProfs Editorial Team
Sep 10, 2014

Quiz Created by
Brad Squires

Ppp-07 : Projects And Project Plans

The Asset / Location associated with a Project, and the stored organizational attributes are all a part of what Tab of the Project record?

Typical Project progression Status changes include? Select two options.

If a Project is no longer needed or is going to be stopped for any reason, it is recommended to? (Select all that apply)

The main difference between a Project and a Work Order Group is a Project has Work Orders that are independently managed.

On the Work Orders tab of a Project the Approval state column might show a clipboard with a blue question mark – what does this represent?

What is a primary benefit / reason for utilizing Project Plans?

Approvals for a Project are setup directly from the Project Module, and as many as 5 different Approval Requirements can be setup per each Project.

Procedure dependencies are an important part of using Project Plans. What are dependencies based on?

The Work Orders tab of a Project functions very similarly to the Expanded Work Order List view, however there is one column that shows unique information. What is this column?

The Procedures tab of a Project Plan stores Procedures that will do what once generated?