New World ERP - FM - Requisitions

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| By Loftin Latrese
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Loftin Latrese
Community Contributor
Quizzes Created: 7 | Total Attempts: 958
Questions: 10 | Attempts: 129

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Congratulations on completing Requisitions training! Now that you've been introduced to the basics of Requisitions, you should be able to pass with 80% or better accuracy.
Good luck!


Questions and Answers
  • 1. 

    What is required to post a requisition?

    • A.

      The requisitions has been validated.

    • B.

      All required approvals have been processed.

    • C.

      The requisition has been printed.

    • D.

      Both A & B.

    Correct Answer
    D. Both A & B.
    Explanation
    To post a requisition, two requirements must be met. First, the requisition must be validated, meaning that all the necessary information and documentation have been provided and verified. Second, all required approvals must be processed, indicating that the appropriate individuals or departments have reviewed and authorized the requisition. Therefore, both A (requisitions being validated) and B (required approvals being processed) are necessary steps to post a requisition.

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  • 2. 

    To enter a new requisition, the proper navigations is:

    • A.

      Financial Management > Procurement > Purchasing > Requisitions.

    • B.

      Financial Management > Inquiries > Requisitions.

    • C.

      Financial Management > Reports > Purchasing > Requisition Report.

    • D.

      Financial Management > Inquiries > Vendors.

    Correct Answer
    A. Financial Management > Procurement > Purchasing > Requisitions.
    Explanation
    To enter a new requisition, the proper navigation is "Financial Management > Procurement > Purchasing > Requisitions." This option is the most logical and specific choice as it directly leads to the desired action of entering a new requisition within the financial management system. The other options, such as "Financial Management > Inquiries > Requisitions" and "Financial Management > Reports > Purchasing > Requisition Report," are not suitable for entering a new requisition. "Financial Management > Inquiries > Vendors" is also unrelated to the task of entering a new requisition.

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  • 3. 

    How can multiple General Ledger accounts be applied to a single item on a requisition?

    • A.

      By creating multiple requisitions.

    • B.

      By creating multiple items on the requisition then assigning different G/L accounts to each of them.

    • C.

      By utilizing the Multiple G/L Account Distribution icon next to the G/L Account field in Requisition entry.

    • D.

      By executing any of the above.

    Correct Answer
    C. By utilizing the Multiple G/L Account Distribution icon next to the G/L Account field in Requisition entry.
    Explanation
    The correct answer is by utilizing the Multiple G/L Account Distribution icon next to the G/L Account field in Requisition entry. This option allows users to assign multiple General Ledger accounts to a single item on a requisition. This can be done by clicking on the icon and entering the appropriate G/L accounts and distribution percentages for each account. This feature is useful when a single item on a requisition needs to be allocated to different accounts for tracking or reporting purposes.

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  • 4. 

    What is the proper path for locating purchase orders related to a specific requisition?

    • A.

      Financial Management > Inquiry > Purchase Orders > Purchase Order Inquiry > Advanced Search.

    • B.

      Financial Management > Reports > Requisition Report.

    • C.

      Financial Management > Inquiries > Requisitions > Locate Requisition > Click Detail > Click the PO Icon .

    • D.

      Any of the above.

    Correct Answer
    D. Any of the above.
    Explanation
    The correct answer is "Any of the above." This means that there are multiple paths that can be taken to locate purchase orders related to a specific requisition. The options provided include accessing the information through Financial Management > Inquiry > Purchase Orders > Purchase Order Inquiry > Advanced Search, Financial Management > Reports > Requisition Report, or Financial Management > Inquiries > Requisitions > Locate Requisition > Click Detail > Click the PO Icon. All of these paths will lead to the desired information, giving the user flexibility in how they choose to navigate the system.

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  • 5. 

    Which path will lead to the page that shows who has approved a requisition?

    • A.

      Financial Management > Inquiries > Requisition Inquiry > Locate the Requisition > Select Approvals.

    • B.

      Financial Management > Inquiries > Purchase Order Inquiry.

    • C.

      Financial Management > Reports > Purchasing > Requisition Report.

    • D.

      Both A & B.

    Correct Answer
    A. Financial Management > Inquiries > Requisition Inquiry > Locate the Requisition > Select Approvals.
    Explanation
    The correct answer is "Financial Management > Inquiries > Requisition Inquiry > Locate the Requisition > Select Approvals." This path will lead to the page that shows who has approved a requisition. The other options, "Financial Management > Inquiries > Purchase Order Inquiry" and "Financial Management > Reports > Purchasing > Requisition Report," do not specifically mention accessing the approvals for a requisition. Therefore, option A is the only correct path for finding the information requested.

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  • 6. 

    Which path leads to where all purchase orders and requisitions associated with a vendor are located?

    • A.

      Financial Management > Inquiries > Requisitions > Select the Advanced Search Icon > Input the Vendor.

    • B.

      Financial Management > Inquiries > Vendors > Locate the Vendor. All Purchase Orders and Requisitions can be seen for the vendor by clicking on the Requisition or Purchase Order icons beneath the Vendor's Name.

    • C.

      Financial Management > Reports > Purchasing > Purchase Order Report.

    • D.

      Both A & B.

    Correct Answer
    D. Both A & B.
    Explanation
    Both options A and B lead to where all purchase orders and requisitions associated with a vendor are located. In option A, the user can navigate to Financial Management > Inquiries > Requisitions and use the Advanced Search Icon to input the vendor, while in option B, the user can navigate to Financial Management > Inquiries > Vendors and locate the vendor. In both cases, the user can view all purchase orders and requisitions for the vendor by clicking on the Requisition or Purchase Order icons beneath the vendor's name. Therefore, both options A and B are correct.

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  • 7. 

    When entering  Requisitions, the ability to assign a general ledger account is restricted to: 

    • A.

      The user's department.

    • B.

      Only the requisitions within budget.

    • C.

      Only the items on a balance sheet.

    • D.

      There are no restrictions, it can be assign to any general ledger account in new world ERP.

    Correct Answer
    A. The user's department.
    Explanation
    When entering requisitions, the ability to assign a general ledger account is restricted to the user's department. This means that users can only assign general ledger accounts that are relevant to their own department. They do not have the freedom to assign the account to any general ledger account in the new world ERP system. This restriction ensures that requisitions are properly allocated to the appropriate departments and helps maintain accurate financial records.

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  • 8. 

    Can a project be assigned to a requisition?

    • A.

      Yes, a project can always be assigned if the general ledger account entered for the requisition allows for projects.

    • B.

      Yes, but projects cannot be assigned until the invoice is received.

    • C.

      Yes, but projects cannot be assigned until the invoice is paid.

    • D.

      No, a project cannot be assigned until the requisition becomes a PO.

    Correct Answer
    A. Yes, a project can always be assigned if the general ledger account entered for the requisition allows for projects.
    Explanation
    The correct answer explains that a project can be assigned to a requisition as long as the general ledger account entered for the requisition allows for projects. This means that if the general ledger account is set up to track projects, then the project can be assigned to the requisition.

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  • 9. 

    Does a requisition have to be printed before it can be posted?

    • A.

      Yes, new world ERP requires that the requisition be printed before it can be posted.

    • B.

      No, new world ERP does not require printing of the requisition. However, it may be required based in internal process requirements.

    • C.

      No, new world ERP does not even allow the printing of requisitions.

    • D.

      None of the above.

    Correct Answer
    B. No, new world ERP does not require printing of the requisition. However, it may be required based in internal process requirements.
    Explanation
    The correct answer is that new world ERP does not require printing of the requisition. However, it may be required based on internal process requirements. This means that while the ERP system itself does not have a mandatory requirement for printing the requisition, the organization may have its own internal processes that necessitate the printing of the requisition before it can be posted.

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  • 10. 

    How is the total amount of the requisition calculated?

    • A.

      (Quantity) x (Unit of Measure).

    • B.

      (Quantity) x (Price Per Unit).

    • C.

      Price Per Unit only, quantity is not used.

    • D.

      None of these.

    Correct Answer
    B. (Quantity) x (Price Per Unit).
    Explanation
    The total amount of the requisition is calculated by multiplying the quantity of the item being requisitioned by the price per unit of that item. This calculation gives the total cost of the requested quantity of the item.

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