5c Student Clubs Quiz

The correct answer is "All of the above." This means that all of the listed items are prohibited and cannot be purchased with organization allocations derived from student fees. This includes items that are outside the scope of the organization or the requested funds, alcohol or illegal drugs, charitable gifts, and clothing items that will not remain with the club but will go to individual organization members.

To use a college vehicle, all of the mentioned criteria must be met. This includes being an approved, registered driver with the ASPC Office, reserving the vehicle on CollegiateLink, ensuring that the trip destination is an organization-related activity, and filling out the vehicle log book and checking out/returning keys immediately to the SCC Office. Meeting all of these requirements is necessary in order to be eligible to use a college vehicle.

The statement is true because when requesting a reimbursement check, it is important to provide original and itemized receipts. Original receipts are necessary to prove that the expenses were actually incurred, while itemized receipts provide detailed information about the expenses. This helps to ensure that the reimbursement is accurate and legitimate. Accepting only original and itemized receipts also helps to prevent fraudulent claims and ensures that the reimbursement process is transparent and accountable.

If you want to pay students in your organization, you need to submit a "Fee for services" form with your check request. This form is necessary to document the payment for the services rendered by the students. It ensures that the payment is properly accounted for and allows for tracking and record-keeping purposes.

The correct answer is "All of the above" because the question asks about the services available to student clubs and organizations, and all of the options listed (vehicles, Costco cards, duplicating services, A/V support for events) are indeed services that are available to them.

The correct answer is B & C. Wine and beer can be served at events as they are both forms of alcohol. Spirits, which include liquors such as vodka, whiskey, and rum, are also included in the answer. So, any form of spirits, wine, and beer can be served at events.

The statement is false because the ASPC has a Security Fund that covers the cost of Campus Safety Officers for events with alcohol, but not for all events with alcohol.

To access the poster lab in the basement of the SCC, you can either schedule an appointment time with the ASPC Office from Monday to Friday between 8 am to 5 pm and get the key from them, or you can access it after 5 pm and on weekends through the SCC Building Manager. Both options B and C allow you to access the poster lab.

The correct answer is a club officer on the CollegiateLink roster. This means that any club officer who is listed on the CollegiateLink roster can have their name on a signature card for the club. This ensures that the club's activities and decisions are authorized by the designated officers and helps maintain accountability within the organization.

The statement suggests that you can reserve space at any of the 5Cs by registering an event on CollegiateLink. However, the correct answer is false, indicating that this statement is not true. This means that you cannot reserve space at any of the 5Cs by registering an event on CollegiateLink.

The correct answer is $50. This is the petty cash request limit for any club or organization. It means that any club or organization can request up to $50 from the petty cash fund for their expenses. This limit ensures that the organization has control over its cash flow and prevents excessive spending.

To ensure that there is enough time for the request to be processed and approved, it is recommended to submit the petty cash request at least 2 days before the event. This allows for any necessary paperwork or approvals to be completed in a timely manner, ensuring that the funds will be available when needed. Submitting the request earlier also allows for any potential delays or issues to be addressed before the event, minimizing any last-minute complications.

The correct answer is "In person at the SCC Office". This means that to submit a petty cash request, you need to physically go to the SCC Office and submit the request there. Emailing the president of the organization or using CollegiateLink are not the correct methods for submitting the request.

The correct answer is $200/semester. This means that there is a limit of $200 per semester for paying students for their services. This limit ensures that the organization does not exceed its budget while still being able to compensate students for their work.

If a club pays an outside speaker or artist from its funds, the limit for withholding taxes is $600. This means that if the payment made to the speaker or artist is equal to or less than $600, the club is not required to withhold taxes from that payment. However, if the payment exceeds $600, the club must withhold taxes as per the applicable tax laws.

The statement is true because it states that the deadline to submit any room reservations for a non-alcohol event is Thursday the week before the event. This means that if someone wants to reserve a room for a non-alcohol event, they must submit their reservation request by Thursday of the week prior to the event.

Organizations must meet with John Lopes before any events with alcohol. This suggests that John Lopes has a specific role or authority related to alcohol-related events. He may be responsible for ensuring that proper protocols and regulations are followed, or for granting permission for such events. Meeting with him is likely a necessary step in the planning process to ensure compliance and safety.

Events with alcohol require both campus safety officers and server(s) to be present. Campus safety officers ensure the overall safety and security of the event, while servers are responsible for serving alcohol responsibly and monitoring the consumption of alcohol by attendees. Having both campus safety officers and servers present helps to ensure that the event is conducted in a safe and controlled manner, minimizing the risk of any alcohol-related incidents or issues. The presence of the advisor (option C) is not mentioned as a requirement for events with alcohol.

Having a faculty/staff advisor is important for organizations as they provide guidance, support, and supervision to ensure the organization operates effectively and adheres to the policies and regulations of the institution. Advisors can offer expertise, assist with decision-making, and help in resolving conflicts or issues that may arise within the organization. Their involvement also helps to maintain a connection between the organization and the institution, promoting accountability and fostering a positive relationship. Therefore, it is necessary for all organizations to have a faculty/staff advisor.

The correct answer is $12/hour per technician. This means that for every hour of service provided by a technician, the cost is $12. It does not matter how many technicians are needed, the cost remains the same per hour for each technician.

To request CCAVES services, the necessary step is to fill out a form on CollegiateLink. This indicates that the process of requesting services involves submitting a form through the CollegiateLink platform. The other mentioned actions such as coming into the ASPC Office, emailing John Lopes, emailing the CCAVES scheduling manager, or talking to the SCC Building Manager may be additional steps or alternative methods, but the only step explicitly mentioned is filling out a form on CollegiateLink.

The statement suggests that contact information is a requirement for flyer approval. Therefore, it can be inferred that the correct answer is True, as the statement implies that flyers without contact information will not be approved.

The statement is suggesting that only flyers and events that fall under the category of 5C (presumably referring to a specific organization or institution) and involve alcohol require an approval stamp. This implies that other types of flyers and events may not require such approval. Therefore, the answer "True" indicates that the statement is correct and that only 5C flyers and/or events with alcohol necessitate an approval stamp.

To make flyers for an event and get them approved, you would need to email both [email protected] and [email protected]. The first email address is likely for duplicating services, which can help with printing the flyers, while the second email address is for obtaining approval for the content and design of the flyers. By emailing both addresses, you ensure that you cover both aspects of the flyer creation process.

The statement is false because an event created on CollegiateLink does not necessarily have to be open to all 5C students. The organization may choose to limit the event to specific groups or individuals, such as members only or invite-only events. Therefore, the statement is incorrect.

It is not necessary to disclose that alcohol will be offered on event advertisements. While it may be a good practice to inform attendees about the availability of alcohol, it is not a legal requirement in most places. The decision to disclose or not depends on the event organizer's discretion and the local regulations governing alcohol advertising.

Organizations may request funding at the Annual 5C Budget Hearings in April for the following year, as well as at the beginning of each semester and at any point during the semester. This means that organizations have multiple opportunities throughout the year to request funding for their projects or activities.

The statement implies that checks can only be picked up at the SCC office, which means that it is the only location where checks can be obtained. However, the correct answer is False, indicating that the statement is not true. This suggests that checks can be picked up at locations other than the SCC office, implying that there are alternative places where checks can be obtained.

The correct answer is Pomona, Pitzer, Scripps, Harvey Mudd. This means that all four schools, Pomona, Pitzer, Scripps, and Harvey Mudd, deposit their annual 5C Organization allocations into the club account at the ASPC Office.

Any registered member with "Event Permission" on the CollegiateLink roster can reserve programming spaces for the organization. This means that any member who has been granted the specific permission to organize events can make reservations for programming spaces. The answer implies that it is not limited to club officers or the club president, but any registered member with the necessary permission can do so.

Room reservations need to be approved a minimum of 17 days before the event in order to serve alcohol. This allows sufficient time for the necessary permits and licenses to be obtained, and for any logistical arrangements to be made. Reserving the room at least 17 days in advance ensures that all preparations related to serving alcohol can be completed in a timely manner.

The explanation for the given correct answer is that ALL CCAVES services require pre-payment before the event. This means that customers must pay for the services in advance, ensuring that the payment is made before the event takes place. This policy helps to guarantee that the services are paid for and helps to prevent any issues or delays with payment on the day of the event. By requiring pre-payment, CCAVES can ensure that they have the necessary funds to provide the requested services and maintain a smooth operation.

Payment for security and servers should be received by the ASPC Office at least 1 week in advance when alcohol is being served at an event. This allows the office enough time to make the necessary arrangements and ensure that security and servers are in place for the event. It also gives them enough time to address any last-minute changes or issues that may arise.

To reserve the Sagecoach (bus), one can do so by accessing CollegiateLink and navigating to the SCC Forms section. This suggests that there is a specific form available on CollegiateLink for reserving the bus.

Any 5C student, staff, and faculty can be a voting member of a student club or organization at the 5Cs. This means that individuals from all five Claremont Colleges (Claremont McKenna, Harvey Mudd, Pitzer, Pomona, and Scripps) who are students, staff, or faculty members are eligible to be voting members. The inclusion of staff and faculty indicates that it is not limited to just students, and the mention of the 5Cs specifically clarifies that individuals from all five colleges can participate. Claremont residents are not mentioned as eligible voting members, so they are excluded from this category. Cecil Sagehen and Baby Cecil are not mentioned as eligible voting members either, so they are also excluded.

If a club or organization has an annual cash flow of at least $50, they are required to establish banking and accounting procedures with the ASPC Business Office. This indicates that the organization is expected to handle a significant amount of money, and therefore needs to have proper procedures in place to manage and track their finances. A cash flow of $50 or more likely indicates that the organization is actively involved in financial transactions and needs to adhere to certain financial guidelines and regulations.

Any current officer on the roster can change the primary contact for a club or organization on CollegiateLink. This means that it is not limited to just the president, but any officer who is currently listed on the roster has the ability to make this change.

To cancel an approved event, you need to inform both John Lopes and Susan Sellons. This is because both individuals are mentioned as separate options in the answer choices. Informing both John Lopes and Susan Sellons ensures that all relevant parties are notified about the cancellation of the event. Ellie Ash-Bala is not mentioned as someone who needs to be informed, so option A & C is not the correct answer.

The correct answer is "Bring the money into the ASPC Office at any time, in any form." This option states that funds can be deposited into the organization's account at any time and in any form, indicating that there are no specific restrictions or limitations on when or how deposits can be made. This makes it the most flexible and convenient option for depositing funds into the organization's account.

The correct answer is "Only for events at Pomona." This means that the ASPC Alcohol Fund will only cover the cost of alcohol for events that take place at Pomona College. It does not apply to events at any other location or for any other 5C organization. Additionally, it specifies that the events must be sponsored by a college department at Pomona.

The correct answer is A & B. This means that both Pomona College Catering Services and Duplicating Services can be automatically billed to your club account. This suggests that these two items/services have a system in place where the charges can be directly added to the club account without the need for manual payment.

If you cancel an event with alcohol less than 72 hours in advance, all of the mentioned consequences will apply. This means that you will be charged for security costs and server costs, and you will also lose event privileges for the upcoming 4 academic weeks.

Reimbursement check requests need to be submitted to the ASPC Office by Wednesday by Noon to receive the check by Friday afternoon. This allows enough time for the office to process the request and issue the check within the specified timeframe.

Organizations must apply online via CollegiateLink at least 2 weeks before the event in order to be eligible for the ASPC Security Fund. This suggests that the application process is primarily conducted online and that the deadline for submitting the application is 2 weeks prior to the event. The other options, such as completing an application at the ASPC Office or emailing John Lopes, are not mentioned as requirements for applying to the fund. Attending an ASPC meeting to request funds is also not mentioned as a mandatory step in the application process.

If you need to cancel an event with alcohol, you must do so before 10 days of the event or else you will be charged for ALL security and server costs.

This statement is false because organization funds can roll over from previous years. Rollover funds are the remaining funds from a previous budget period that can be carried forward and used in the following budget period. This allows organizations to save and accumulate funds over time for future use. Therefore, the correct answer is false.

Organization advisors are required to meet with organization officers at least twice a semester. This suggests that regular communication and interaction between the advisor and officers is necessary for the functioning and success of the organization. It ensures that the advisor stays updated on the activities and progress of the organization, provides guidance and support to the officers, and helps in maintaining accountability and responsibility within the organization.