Email Record Management: Barry University Record Retention And Disposition Policy

15 Questions | Total Attempts: 92

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Email Record Management: Barry University Record Retention And Disposition Policy

This 15 question quiz measures knowledge of policies regarding email within the scope of Barry University's Records Record and Disposition Policy. Once completed, the quiz taker will recieve a certificate of completion with the individual test score.


Questions and Answers
  • 1. 
    Is it OK to exclusively use Gmail or Yahoo mail in place of Barry University email to conduct University business? true or false?
    • A. 

      True

    • B. 

      False

  • 2. 
    Barry University has the ability and the right to view the e-mail of all members? true or false?
    • A. 

      True

    • B. 

      False

  • 3. 
    University e-mails are property of the University and are subject to “legal discovery” in the event of litigation? true or false?
    • A. 

      True

    • B. 

      False

  • 4. 
    Faculty and employees are obligated to retain all e-mails indefinitely true or false?
    • A. 

      True

    • B. 

      False

  • 5. 
    Work-related email should be received and sent through each employee’s official University email account.  true or false?
    • A. 

      True

    • B. 

      False

  • 6. 
    Once an e-mail is saved in another format, there is no obligation to retain the e-mail in an “active” mail folder. true or false?
    • A. 

      True

    • B. 

      False

  • 7. 
    You should clear out copies of “deleted” email messages on a regular basis.  true or false?
    • A. 

      True

    • B. 

      False

  • 8. 
    You can “secure” messages that contain confidential or sensitive information by using the Windows Rights Management (RMS) available in Microsoft Outlook.  true or false?
    • A. 

      True

    • B. 

      False

  • 9. 
    You should limit the inclusion of Personable Identifiable/Health Information (PII/PHI) such as “social security numbers” in email messages and any attachments.   true or false?
    • A. 

      True

    • B. 

      False

  • 10. 
    Barry University’s Records Retention and Disposition Policy also covers the use of email. true or false?
    • A. 

      True

    • B. 

      False

  • 11. 
    E-mail that discusses the formulation, planning, implementation, interpretation or modification of a University program, policy or service should NOT be retained  true or false?
    • A. 

      True

    • B. 

      False

  • 12. 
    In general, University Records should not be kept in email format. true or false?
    • A. 

      True

    • B. 

      False

  • 13. 
    E-mails can be "printed out" and filed and saved as paper documents as part of a retention program. true or false?
    • A. 

      True

    • B. 

      False

  • 14. 
    E-mails can be saved into electronic archive folders. true or false?
    • A. 

      True

    • B. 

      False

  • 15. 
    It is OK to retain e-mails by saving to removable data storage devices. true or false?
    • A. 

      True

    • B. 

      False

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