Email Record Management: Barry University Record Retention And Disposition Policy

15 Questions | Attempts: 194

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Email Record Management: Barry University Record Retention And Disposition Policy - Quiz

This 15 question quiz measures knowledge of policies regarding email within the scope of Barry University's Records Record and Disposition Policy. Once completed, the quiz taker will recieve a certificate of completion with the individual test score.


Questions and Answers
  • 1. 
    Is it OK to exclusively use Gmail or Yahoo mail in place of Barry University email to conduct University business? true or false?
    • A. 

      True

    • B. 

      False

  • 2. 
    Barry University has the ability and the right to view the e-mail of all members? true or false?
    • A. 

      True

    • B. 

      False

  • 3. 
    University e-mails are property of the University and are subject to “legal discovery” in the event of litigation? true or false?
    • A. 

      True

    • B. 

      False

  • 4. 
    Faculty and employees are obligated to retain all e-mails indefinitely true or false?
    • A. 

      True

    • B. 

      False

  • 5. 
    Work-related email should be received and sent through each employee’s official University email account.  true or false?
    • A. 

      True

    • B. 

      False

  • 6. 
    Once an e-mail is saved in another format, there is no obligation to retain the e-mail in an “active” mail folder. true or false?
    • A. 

      True

    • B. 

      False

  • 7. 
    You should clear out copies of “deleted” email messages on a regular basis.  true or false?
    • A. 

      True

    • B. 

      False

  • 8. 
    You can “secure” messages that contain confidential or sensitive information by using the Windows Rights Management (RMS) available in Microsoft Outlook.  true or false?
    • A. 

      True

    • B. 

      False

  • 9. 
    You should limit the inclusion of Personable Identifiable/Health Information (PII/PHI) such as “social security numbers” in email messages and any attachments.   true or false?
    • A. 

      True

    • B. 

      False

  • 10. 
    Barry University’s Records Retention and Disposition Policy also covers the use of email. true or false?
    • A. 

      True

    • B. 

      False

  • 11. 
    E-mail that discusses the formulation, planning, implementation, interpretation or modification of a University program, policy or service should NOT be retained  true or false?
    • A. 

      True

    • B. 

      False

  • 12. 
    In general, University Records should not be kept in email format. true or false?
    • A. 

      True

    • B. 

      False

  • 13. 
    E-mails can be "printed out" and filed and saved as paper documents as part of a retention program. true or false?
    • A. 

      True

    • B. 

      False

  • 14. 
    E-mails can be saved into electronic archive folders. true or false?
    • A. 

      True

    • B. 

      False

  • 15. 
    It is OK to retain e-mails by saving to removable data storage devices. true or false?
    • A. 

      True

    • B. 

      False

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