Email Record Management: Barry University Record Retention And Disposition Policy
15 Questions
| Total Attempts: 92
This 15 question quiz measures knowledge of policies regarding email within the scope of Barry University's Records Record and Disposition Policy. Once completed, the quiz taker will recieve a certificate of completion with the individual test score.
Questions and Answers
- 1.Is it OK to exclusively use Gmail or Yahoo mail in place of Barry University email to conduct University business? true or false?
- A.
True
- B.
False
- 2.Barry University has the ability and the right to view the e-mail of all members? true or false?
- A.
True
- B.
False
- 3.University e-mails are property of the University and are subject to “legal discovery” in the event of litigation? true or false?
- A.
True
- B.
False
- 4.Faculty and employees are obligated to retain all e-mails indefinitely true or false?
- A.
True
- B.
False
- 5.Work-related email should be received and sent through each employee’s official University email account. true or false?
- A.
True
- B.
False
- 6.Once an e-mail is saved in another format, there is no obligation to retain the e-mail in an “active” mail folder. true or false?
- A.
True
- B.
False
- 7.You should clear out copies of “deleted” email messages on a regular basis. true or false?
- A.
True
- B.
False
- 8.You can “secure” messages that contain confidential or sensitive information by using the Windows Rights Management (RMS) available in Microsoft Outlook. true or false?
- A.
True
- B.
False
- 9.You should limit the inclusion of Personable Identifiable/Health Information (PII/PHI) such as “social security numbers” in email messages and any attachments. true or false?
- A.
True
- B.
False
- 10.Barry University’s Records Retention and Disposition Policy also covers the use of email. true or false?
- A.
True
- B.
False
- 11.E-mail that discusses the formulation, planning, implementation, interpretation or modification of a University program, policy or service should NOT be retained true or false?
- A.
True
- B.
False
- 12.In general, University Records should not be kept in email format. true or false?
- A.
True
- B.
False
- 13.E-mails can be "printed out" and filed and saved as paper documents as part of a retention program. true or false?
- A.
True
- B.
False
- 14.E-mails can be saved into electronic archive folders. true or false?
- A.
True
- B.
False
- 15.It is OK to retain e-mails by saving to removable data storage devices. true or false?
- A.
True
- B.
False
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