6f051 CDC Vol 2 Part 1

Finance and Accounting is responsible for maintaining overall responsibility for obligation accounting. This department handles financial transactions, including managing and recording obligations. They ensure that all financial obligations are properly accounted for and reported. The Acquisition Division is responsible for procurement and contract management, while the Security Processing Division deals with security clearances. Reports and Analysis may analyze financial data but do not have the overall responsibility for obligation accounting.

When travelers do not file their travel vouchers in time, the order they traveled on will show up as outstanding on the GOO report.

The correct answer is to pay interest penalties. The Prompt Payment Act (PPA) mandates that federal agencies must make payments on time. If payments are late, the agency is required to pay interest penalties. This ensures that the agency faces consequences for not meeting the payment deadline and encourages timely payments to vendors and contractors. Disregarding discounts, requesting an extension, or paying as close to the due date as possible are not the appropriate actions to take when payments are late according to the PPA.

The major difference between the responsibilities of the Financial Management Analysis (FMA) and the Defense Finance and Accounting Service (DFAS) is that FMA handles the accounting processes at the base level and also serves as a liaison between the base organizations and DFAS. This means that FMA is directly involved in the accounting processes and acts as a bridge between the base organizations and DFAS, ensuring smooth communication and coordination between the two entities. On the other hand, DFAS specifically focuses on handling the accounting processes at the base level and was activated with the aim of reducing costs and improving the overall quality of DOD financial management.

During a non-JSCP contingency operation, Comptroller personnel may not need to be physically present at deployment locations to provide financial support. This means that they can remotely handle financial matters and transactions without being on-site. This is different from a JSCP contingency operation, where the Comptroller is the commander and their physical presence is required. The dollar amount used to support the operation is not mentioned as a major difference between the two scenarios.

When a requirement is known but a firm price is not, an administrative reservation of funds is processed. This means that the funds are set aside for the requirement, indicating a commitment to fulfill it. This stage is called a commitment stage as it signifies the intention to allocate the necessary funds for the requirement, even though the exact price has not been determined yet.

The certifying official is the final financial individual in the Automated Business Services System (ABSS) routing process. This individual is responsible for verifying the accuracy and validity of financial transactions before they are finalized. They ensure that all financial information is correct and in compliance with regulations and policies. Once the certifying official approves the transaction, it is considered final and can proceed to the next stage of the process.

The Comptroller is responsible for appointing the certifying official in writing. The certifying official is a person who has the authority to verify and approve financial transactions and ensure the accuracy and legality of disbursements. This role is crucial in maintaining financial accountability and compliance within an organization.

The left side of the T-account is used to record debits. In accounting, debits are used to record increases in assets, expenses, and dividends, as well as decreases in liabilities and revenues. Debits are typically recorded on the left side of the T-account, while credits are recorded on the right side. Therefore, the correct answer is "Debits."

Payments must be made within a 7-day window. This means that the payment should be made within 7 days of the prescribed terms or due date. It allows for a flexible timeframe for making the payment, giving the payer a reasonable amount of time to complete the transaction.

The Obligation Adjustment Reporting System (OARS) is the system used to approve upward adjustments to expired and cancelled appropriations. This system allows for the modification of obligations, such as increasing or decreasing the amount of funds that were originally obligated. It provides a standardized process for reporting and approving these adjustments, ensuring transparency and accountability in the management of appropriations. The other systems listed, DEAMS, ABSS, and CDS, are not specifically designed for approving upward adjustments to expired and cancelled appropriations.

The disbursement accounting process begins when a service is requested. This means that when a request for a service is made, the disbursement accounting process is initiated. This process involves the allocation and distribution of funds to pay for the requested service. It includes activities such as verifying the service request, determining the cost, and ultimately making the payment to the service provider.

Commitments for annual appropriations should be incurred based on a bona fide need for goods or services in the fiscal year the funds are issued for. This means that the organization should have a genuine requirement for the goods or services within the specific fiscal year for which the funds have been allocated. The commitment should not be made for any arbitrary need in the next 3 years or the next fiscal year, but rather should be limited to what the organization can utilize within the current fiscal year.

The correct answer is ODL. ODL stands for Open Document List, which is a general accounting and finance system that identifies all open document summary records in the BQ system. This system helps in keeping track of all the open documents and their respective summary records, ensuring efficient management of accounting and finance processes.

AF Form 4009 is the correct answer because it is the commitment document used to designate the accounting classification for charges by the cardholders within the various organizations on base. The other options, AF Form 9, AF Form 616, and DD Form 448, are not specifically used for this purpose.

The code "EEIC" is most likely the identifier for what is being purchased because it stands out from the other options. The other codes, ESP, Sales, and ADSN, do not specifically indicate what is being purchased. Therefore, EEIC seems to be the most appropriate choice for identifying the purchase.

The General Accounting and Finance System (GAFS) utilizes internal files to track funds and stores them on a magnetic disk. This type of storage is commonly referred to as immediate access storage. Immediate access storage allows for quick and direct retrieval of data, making it ideal for financial systems that require frequent and immediate access to funds information.

After making a purchase using the Government Purchase Card (GPC), the first step is to update Access Online with each purchase. This is important to keep a record of all the transactions made using the card. It helps in maintaining accurate and up-to-date information about the purchases, which is essential for tracking expenses and ensuring accountability. Reconciling purchases, notifying the billing official, and updating personal tracking form may also be necessary steps, but updating Access Online with each purchase is the immediate and primary action to be taken.

The certifying official is held pecuniary liable for erroneous payments. This means that they are legally responsible for ensuring that payments are accurate and in compliance with financial regulations. If any incorrect payments are made, the certifying official can be held financially responsible for the errors.

If the US Treasury determines that collection is not possible when working delinquent accounts receivable, the debt collection process a write-off. This means that the debt is considered uncollectible and is removed from the accounts receivable. Writing off the debt allows the organization to reflect the loss in their financial statements and potentially claim a tax deduction for the bad debt. It signifies that the debt is no longer actively pursued for collection.

A receiving report represents the stage of accounting where the receipt of goods or services is documented. It is a document that confirms the delivery of goods or completion of services, and is typically prepared by the receiving department or personnel. The receiving report provides important information such as the quantity, description, and condition of the received items, and serves as a basis for recording the transaction in the accounting system.

The correct answer is "Override" because this type of code allows for immediate input of financial transactions without any delays or rejections. It bypasses any restrictions or limitations set in place and grants the user the ability to input the transaction instantly.

When presenting a status of funds briefing, it is important to show the major categories of expenditures for each unit. This allows the commander to have a clear understanding of where the funds are being allocated and how they are being used. By highlighting the major categories, the briefing provides a high-level overview of the unit's expenditures without overwhelming the audience with excessive detail. This information helps the commander make informed decisions regarding the allocation of resources and budget management.

The correct answer is "Budget" because when preparing a budget submission, the rates that are typically used are related to the budget itself. The budget rates include estimates for various expenses and revenues that are expected during a specific period. These rates help in determining the financial allocation and planning for the organization or project. Therefore, "Budget" is the most appropriate answer in this context.

After receiving the obligation documents for a Category 2 Military Interdepartmental Purchase Request (MIPR), the resource advisor (RA) should forward them to the Financial Management Analysis (FMA). This step ensures that the financial management analysis is conducted and the necessary financial actions are taken for the MIPR.

The correct answer is UDM/War Planner. The UDM/War Planner section of the Combat Comptroller Community of Practice (CoP) includes great information on the Air and Space Expeditionary Force Unit Type Code Reporting Tool (ART), including the checklist to assess unit type code (UTC) personnel. This section is likely to provide guidance and resources for UDMs (Unit Deployment Managers) and war planners who are responsible for managing and planning deployments within the Combat Comptroller Community.

The Line Items button is the correct answer because when adding commitment documents in ABSS, this button allows users to add the unit of issue and quantity. Clicking on the Line Items button opens a form where users can input the necessary information for each line item, such as the item description, unit of issue, quantity, and other relevant details. This button is specifically designed for adding and managing line items in ABSS commitment documents.

The first step in identifying the stages of accounting is to determine the type of accounting you're working with. This is because different types of accounting, such as financial accounting, managerial accounting, or cost accounting, have different stages and processes involved. By understanding the type of accounting being used, you can then proceed to identify the specific stages and steps within that particular accounting framework.

The correct answer is Integrated Accounts Payable System (IAPS). This system was specifically designed to automate the accounts payable process. It is a software solution that streamlines and automates the entire accounts payable workflow, from invoice processing to payment management. By using IAPS, organizations can improve efficiency, reduce manual errors, and enhance control over their accounts payable operations.

The correct answer is General Accounting and Finance System (GAFS) as unfilled customer orders (UFCO) because it states that after receiving utilities estimates from Civil Engineering (CE), DFAS enters the estimate into GAFS as unfilled customer orders (UFCO). The other options, GAFS as filled orders uncollected (FOU) and SBSS as UFCO or FOU, are not mentioned in the given information.

Deposit funds are established to record collections for no year and clearing accounts. These funds are used to hold money temporarily until it can be allocated to the appropriate accounts or departments. They are commonly used for short-term purposes and do not have a specific time frame or purpose attached to them. The collections recorded in deposit funds are typically cleared and transferred to the appropriate accounts on a regular basis.

The Centrally Managed Allotment (CMA) account is used to charge losses or credit gains between amounts obligated, at specified budget rates, in the basic appropriation and the amount disbursed at the current rate of exchange for designated foreign currencies. This account helps to track and manage the differences between the budgeted and actual amounts in foreign currency transactions, ensuring accurate financial reporting and accountability. It allows for proper allocation of funds and helps to mitigate the impact of currency exchange rate fluctuations on budgeted amounts.

After customers send in their payment to the Defense Finance and Accounting Service (DFAS), the two commonly used forms for collections are DD Form 1131 and SF 1080.

Each combination of element of expense/investment code (EEIC) and responsibility center/cost center (RC/CC) codes requires a separate Program Summary Record (PSR). A PSR is used to track and summarize expenses and investments for a specific program or project. It helps in monitoring the financial performance of the program and ensures accurate reporting and accountability. By having a separate PSR for each combination of EEIC and RC/CC codes, it allows for better organization and analysis of financial data.

The base file is created for the Tri-Annual Review (TAR) at the start of each review. It requires validation by the bases and is due at the mid-point of the review. This file serves as a foundation or reference point for the review process, containing important information and data that needs to be verified and validated by the bases. It is a crucial document that helps ensure the accuracy and integrity of the TAR.

In the category ll Military Interdepartmental Purchase Request (MIPR), the requesting activity is responsible for funding the cost of the material or services provided. This means that the organization or department making the request is responsible for covering the expenses associated with the requested material or services.

The correct option to choose from the four offered on the main page of the Combat Comptroller Community of Practice (CoP) website, when looking for information on the location you are deploying to, is "Pre-Deployment". This option is most likely to provide the necessary information and resources for preparing for a deployment, such as logistics, planning, and coordination.

A trial balance is used to ensure that debits equal credits in accounting. It is a statement that lists all the general ledger accounts and their balances. The purpose of the trial balance is to detect any errors or discrepancies in the recording of transactions. By comparing the total debits and total credits, accountants can verify the accuracy of the accounting records and identify any imbalances that need to be corrected. Therefore, the trial balance plays a crucial role in maintaining the balance between debits and credits in financial statements.

The correct answer is to determine the type of funds. This step involves identifying the specific category or source of funds that will be used for the foreign currency transaction. It is important to determine the type of funds as different categories may have different regulations, restrictions, or requirements when it comes to using foreign currency. By identifying the type of funds, one can ensure compliance with any applicable rules and regulations and make informed decisions regarding the use of foreign currency.

The proprietary equation, also known as the accounting equation, is a fundamental concept in accounting that states that assets equal liabilities plus owner's equity. It is used to track the financial position of a business. The equation includes all the components necessary to determine the financial health of a company, such as net position, liabilities, and assets. However, it does not include debits, which are simply a method of recording transactions in the accounting system. Debits and credits are used to keep track of changes in the various components of the equation, but they are not part of the equation itself.

The correct answer is SORTS. SORTS is used as an internal management tool by the Chairman of the Joint Chiefs of Staff (CJCS) to access effectiveness meeting responsibilities to organize, train, and equip forces for combatant commanders. SORTS provides information on the status of resources and training, allowing the CJCS to effectively manage and allocate resources for combat operations. Unit Type Codes (UTC), Secret Internet Protocol Router Network (SIPRNET), and Air and Space Expeditionary Force UTC Reporting Tool (ART) are not specifically used for this purpose.

When the BQ (Accounting and Finance System) is not available at a deployed location, the form issued to authorize the use of funds is AF Form 616. This form is used to document and track financial transactions and ensure proper accountability of funds. It serves as a substitute for the BQ system in situations where it is not accessible, allowing for the authorization and management of funds in a deployed environment.

A receiving report is considered evidence of financial liability because it provides documentation that goods or services have been received by the organization. It serves as proof that the organization is responsible for paying for the items or services received. The receiving report typically includes details such as the quantity, description, and condition of the items received, as well as any discrepancies or damages noted. This document is crucial for tracking and verifying financial transactions, ensuring accountability, and maintaining accurate financial records.

ICI stands for Integrated Cash Interface. It is the link between the Integrated Accounts Payable System (IAPS) and the General Accounting and Finance System (GAFS). The ICI is responsible for transferring cash transactions from IAPS to GAFS, ensuring that all financial data is accurately recorded and updated in both systems. This integration allows for seamless financial management and reporting across the organization.

The first subdivision of the accounting classification below the appropriation level and always starting with the letter "P" is the Budget program. This code is used to categorize and track budget allocations and expenditures within a specific program. It helps to identify and differentiate various programs within an organization's budget.

The stage of accounting that liquidates the obligation is AEP. This stage refers to the process of settling or paying off a debt or liability. It involves making the necessary payments to fulfill financial obligations and eliminate the liability from the company's books.

The third step in updating the AF Form 616 when commitment documents are received is to calculate the new available balance by reducing the commitment amount by the amount of the newly posted commitment. This step ensures that the updated balance reflects the new commitment and allows for accurate financial tracking.

At the beginning of the fiscal year, all records are typically established except for the Document Summary Record (DSR). The DSR is a summary of all the documents processed during the fiscal year, and it is created and updated as documents are generated and processed. Therefore, it is not established at the beginning of the fiscal year like the other records mentioned in the question.

The correct answer is appropriation symbol. The explanation for this is that the appropriation symbol is a unique identifier assigned to each appropriation account in the federal government's accounting system. It is used to track and control the use of funds and ensure that they are being spent in accordance with the approved budget. The accounting and disbursing station number (ADSN) and the ESP code are also important elements in accounting classifications, but they are not required in all cases. The allotment code and budget activity code are more specific to the allocation and tracking of funds within an appropriation account, but they are not necessary for all accounting classifications.

An Air Force Form 616, Fund Cite Authorization, may be used to purchase vehicle rentals in support of a contingency. This means that in situations where there is a contingency operation, such as a military operation or emergency response, the form can be used to authorize the rental of vehicles to support the operation. This could include transporting personnel, equipment, or supplies to the affected area. The form ensures that the necessary funds are allocated for the vehicle rentals and helps to track expenses related to the contingency operation.