Introduction To Project Management Module 1
Questions and Answers
- 1.
A project is a temporary activity with a definite beginning and end, divided in several phases which has a unique output.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
A project is not necessarily divided into several phases. While projects often have defined phases, it is not a requirement for a project to have multiple phases. Some projects may have a single phase or may not have a clearly defined phase structure at all. Therefore, the statement that a project is divided into several phases is false.Rate this question:
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- 2.
Projects are ongoing, repetitive and have the objective to sustain a business.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
False. The statement is incorrect because projects are temporary endeavors with a specific goal, while sustaining a business is an ongoing process. Projects have a defined start and end date, and once the project is completed, the team disbands. On the other hand, sustaining a business involves continuous operations, growth, and adaptation to market changes.Rate this question:
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- 3.
Projects are divided in phases such as:
- A.
Initiating, revising, executing, monitoring, closing.
- B.
Initiating, planning, executing, monitoring, closing.
- C.
Initiating, planning, executing, monitoring, celebrating results.
- D.
Brainstorming, planning, executing, monitoring, closing.
Correct Answer
B. Initiating, planning, executing, monitoring, closing.Explanation
Projects are typically divided into phases to ensure a structured approach to project management. The initiating phase involves defining the project's objectives and scope. The planning phase involves creating a detailed project plan, including tasks, timelines, and resource allocation. The executing phase involves carrying out the project tasks as per the plan. The monitoring phase involves tracking the project's progress, identifying any deviations from the plan, and taking corrective actions. The closing phase involves formally completing the project, including finalizing deliverables and conducting a project review. Therefore, the correct answer is "Initiating, planning, executing, monitoring, closing."Rate this question:
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- 4.
Why do projects fail? Check only 3 options.
- A.
Failure in time management
- B.
Failure in staff management
- C.
Failure in cost management
- D.
Failure in quality management
Correct Answer(s)
A. Failure in time management
C. Failure in cost management
D. Failure in quality managementExplanation
Projects can fail due to various reasons, but three common factors that contribute to project failure are failure in time management, cost management, and quality management. Failure in time management can lead to delays, missed deadlines, and an inability to deliver the project on time. Failure in cost management can result in budget overruns, lack of financial control, and an inability to allocate resources effectively. Failure in quality management can lead to poor workmanship, lack of attention to detail, and a final product that does not meet the required standards. These three factors are critical for project success, and if not managed properly, can lead to project failure.Rate this question:
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- 5.
What are the major skills of a project manager according to the first video?
- A.
Talent, communication, accounting, conflict management, purchasing and problem solving.
- B.
Leadership, communication, information technology, accounting, purchasing and problem solving.
- C.
Creativity, information technology, accounting, purchasing and problem solving.
- D.
Education, communication, risk management, negotiating, purchasing and problem solving.
Correct Answer
B. Leadership, communication, information technology, accounting, purchasing and problem solving.Explanation
The major skills of a project manager according to the first video are leadership, communication, information technology, accounting, purchasing, and problem solving. These skills are essential for effectively managing a project. Leadership is important for guiding and motivating the project team, while communication ensures clear and effective communication among team members. Information technology skills are necessary for utilizing project management software and tools. Accounting skills help in managing project budgets and finances, while purchasing skills are required for procurement and supply chain management. Lastly, problem-solving skills are crucial for identifying and resolving project issues and obstacles.Rate this question:
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- 6.
I would like to organise a conference for the members of a professional association. In this situation the conference is:
- A.
A project
- B.
An activity within the project
- C.
An outcome of the project
- D.
A group of stakeholders within the project
Correct Answer
B. An activity within the projectExplanation
In this situation, the conference can be considered as an activity within the project because it is a specific task or event that needs to be planned, organized, and executed as part of the overall project. The conference is not the project itself, but rather a component of it that contributes to the project's goals and objectives.Rate this question:
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- 7.
I organised five trainings for the beneficiaries of the project I coordinate. What would be the outcome in this case?
- A.
The number of trainings.
- B.
The number of people who participated in these trainings.
- C.
The skills the participants developed during the trainings and the way they will use these skills in the future.
- D.
The feedback received from participants.
Correct Answer
C. The skills the participants developed during the trainings and the way they will use these skills in the future.Explanation
The outcome in this case would be the skills that the participants developed during the trainings and how they will utilize these skills in the future. The number of trainings, the number of people who participated, and the feedback received are all relevant factors, but they do not directly represent the outcome of the trainings. The main focus is on the skills acquired and their practical application in the future.Rate this question:
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- 8.
Please insert the missing word: A ________ is an individual, group, or organisation who may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of the project.
Correct Answer
stakeholderExplanation
A stakeholder is an individual, group, or organization who may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of the project.Rate this question:
- 9.
How do you know which stakeholders need the most of your attention? According to the Power/Interest Grid, you need to: keep some stakeholders satisfied, you need to manage closely other stakeholdres, monitor some stakeholdres and
- A.
Entertain some stakeholdres.
- B.
Evaluate some stakeholdres.
- C.
Keep some stakeholdres informed.
- D.
Eliminate some stakeholdres.
Correct Answer
C. Keep some stakeholdres informed.Explanation
According to the Power/Interest Grid, stakeholders with high power and high interest should be managed closely. However, stakeholders with high power and low interest should be kept satisfied. Stakeholders with low power and high interest should be monitored, while stakeholders with low power and low interest can be kept informed. Therefore, the correct answer is to keep some stakeholders informed, as they have low power and low interest.Rate this question:
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- 10.
The Stakeholder ________ contains the key information about your stakeholders and helps you plan ways to engage your stakeholders.
Correct Answer
RegisterExplanation
The correct answer is "Register." In this context, the term "Register" refers to a document or database that contains the key information about stakeholders. This information is crucial for planning and strategizing ways to effectively engage with stakeholders. The register helps keep track of important details such as their interests, needs, influence, and potential impact on the project or organization. By maintaining a stakeholder register, one can ensure that the right stakeholders are identified, their expectations are managed, and appropriate communication and engagement strategies are developed.Rate this question:
- 11.
The Stakeholder Register should be static. Once you compile it, this is a finished process.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The statement is false because the Stakeholder Register is not a static document. It is a dynamic tool that is continuously updated throughout the project lifecycle. As the project progresses, new stakeholders may be identified, their roles and responsibilities may change, and their level of influence may fluctuate. Therefore, the Stakeholder Register should be regularly reviewed and updated to ensure that it remains accurate and reflects the current project environment.Rate this question:
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- 12.
What is this?
- A.
Stakeholder Satisfaction Grid
- B.
Stakeholder Monitoring Grid
- C.
Stakeholder Information Grid
- D.
Stakeholder Power and Interest Grid
Correct Answer
D. Stakeholder Power and Interest GridExplanation
The Stakeholder Power and Interest Grid is a tool used to analyze and categorize stakeholders based on their level of power and interest in a project or organization. It helps identify key stakeholders and determine the appropriate level of engagement and communication needed for each group. This grid divides stakeholders into four categories: high power/interest, high power/low interest, low power/high interest, and low power/low interest. By understanding the power and interest of stakeholders, organizations can effectively manage relationships and prioritize their engagement strategies.Rate this question:
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- 13.
What is this?
- A.
Project Cycle
- B.
Project Timeline
- C.
Project Priorities
- D.
Project Initiation
Correct Answer
A. Project CycleExplanation
The correct answer is "Project Cycle" because it refers to the sequence of phases that a project goes through, from initiation to closure. This includes planning, execution, monitoring, and evaluation. The project cycle helps ensure that projects are well-organized, efficient, and successful.Rate this question:
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