Wvsd&b Privacy Policy Training

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Wvsd&b Privacy Policy Training - Quiz

A quiz designed to assess employees' knowledge of the school's privacy policy. The quiz is based on information found in a PowerPoint Presentation about the school's privacy policy.

Questions and Answers
  • 1. 

     Necessary job-related and personal information about each employee is retained in the official personnel file kept by the West Virginia Schools for the Deaf and the Blind Personnel Office.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The explanation for the correct answer, which is True, is that the official personnel file kept by the West Virginia Schools for the Deaf and the Blind Personnel Office retains necessary job-related and personal information about each employee. This implies that the organization values and maintains comprehensive records for their employees, ensuring that important information is accessible and securely stored.

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  • 2. 

    Personnel files of current and former employees are kept for five years.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because personnel files of current and former employees are typically kept for a longer period of time, usually around 7-10 years. This is done to comply with legal requirements, such as record-keeping regulations and potential litigation purposes. Keeping these files for a longer duration ensures that the company has access to necessary information regarding employment history, performance evaluations, and any potential legal issues that may arise.

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  • 3. 

    Employees  don't have the right to inspect information contained in their personnel files.  

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Employees do have the right to inspect information contained in their personnel files. This is because employees have a legal right to access their own personal information, including any records or documents related to their employment. This right is protected by various laws and regulations, such as data protection and privacy laws. Therefore, the statement that employees don't have the right to inspect information in their personnel files is false.

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  • 4. 

     Individuals will be given access to their files only in the presence of an authorized official of the West Virginia Schools for the Deaf and the Blind and at a mutually convenient time and place.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement suggests that individuals can only access their files in the presence of an authorized official from the West Virginia Schools for the Deaf and the Blind. This implies that there are strict protocols in place to ensure the security and privacy of the files. Therefore, the answer is true.

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  • 5. 

    Personnel files include which information? (Check all that apply.)        

    • A.

      Basic employee identification

    • B.

      College applications and related documents

    • C.

      Certification and training records

    • D.

      Job description

    • E.

      Disciplinary records

    • F.

      Relevant job-related information or documents considered essential by the school

    Correct Answer(s)
    A. Basic employee identification
    C. Certification and training records
    D. Job description
    E. Disciplinary records
    F. Relevant job-related information or documents considered essential by the school
    Explanation
    Personnel files include basic employee identification, certification and training records, job description, disciplinary records, and relevant job-related information or documents considered essential by the school. College applications and related documents are not typically included in personnel files.

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  • 6. 

    Personnel files may not be removed from the Personnel Office outside the required release to Legal Counsel of the West Virginia Schools for the Deaf and the Blind for litigation purposes.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Personnel files are confidential documents that contain sensitive information about employees. To ensure the privacy and security of this information, it is necessary to restrict access to these files. By stating that personnel files may not be removed from the Personnel Office except for specific purposes, such as releasing them to Legal Counsel for litigation purposes, the statement emphasizes the importance of maintaining the confidentiality of these files. Therefore, the correct answer is true.

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  • 7. 

     The Personnel Office will  not provide copies of documents on file to the employee.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The explanation for the answer "False" is that the Personnel Office will provide copies of documents on file to the employee. This means that if the employee needs any documents from their file, they can request copies from the Personnel Office.

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  • 8. 

    The personnel file is accessible to a supervisor for administrative or employment purposes. 

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because a supervisor typically has access to the personnel file of their subordinates for administrative purposes such as managing work schedules, evaluating performance, and making decisions related to employment, such as promotions or disciplinary actions. This access allows supervisors to effectively carry out their responsibilities and ensure the smooth functioning of the organization.

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  • 9. 

    Individuals who review personnel files don't have to date and sign the inside left cover of the file.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Personnel files are important documents that contain sensitive information about employees. It is crucial for individuals who review these files to date and sign the inside left cover. This helps to establish a record of who accessed the file and when, ensuring accountability and maintaining the confidentiality of the information. Therefore, the statement that individuals who review personnel files don't have to date and sign the inside left cover is false.

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  • 10. 

    It is essential that the employees assist the School in keeping his/her file current by providing certificates of completed education and training and other pertinent information.   

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Employees should assist the School in keeping their files current by providing certificates of completed education and training and other relevant information. This indicates that it is necessary for employees to actively participate in updating their files with the School. Therefore, the correct answer is True.

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  • 11. 

    Employees don't have to promptly notify their supervisors and the Personnel Office in writing of changes in address, telephone number, name, tax exemption, insurance beneficiary, number of dependents, certification status or other pertinent information. 

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Employees must promptly notify their supervisors and the Personnel Office in writing of changes in address, telephone number, name, tax exemption, insurance beneficiary, number of dependents, certification status, or other pertinent information.

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  • 12. 

    If there are questions regarding information contained in an employee’s personnel file, the employee should bring the matter to the attention of the Personnel Office.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    If an employee has any questions or concerns about the information contained in their personnel file, it is recommended that they bring the matter to the attention of the Personnel Office. This is because the Personnel Office is responsible for managing and maintaining employee records, including personnel files. They will have the necessary knowledge and authority to address any inquiries or issues related to the information in the file. Therefore, it is true that the employee should approach the Personnel Office in such situations.

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  • 13. 

    If the School decides to retain  disputed information in a personnel file, the employee is entitled to attach a written objection to that item, making the objection a part of the permanent file.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    If the school decides to keep disputed information in a personnel file, the employee has the right to add a written objection to that particular item. This objection will then become a permanent part of the employee's file. This allows the employee to provide their perspective or clarification on the disputed information, ensuring that their side of the story is also documented and considered.

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  • 14. 

     The school's Businessl Office will consider the employee's objection to information in his/her personnel file and correct or remove erroneous or improper information. 

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement suggests that the school's Business Office will consider the employee's objection to information in their personnel file and make necessary corrections. However, the correct answer is False because the statement does not guarantee that the Business Office will actually correct or remove any erroneous or improper information. It only states that they will consider the objection, leaving room for the possibility that they may not take any action.

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  • 15. 

      No information in a personnel file will be disclosed to anyone outside the School without written consent from the employee or former employee specifically authorizing the release of the information unless required to do so by law.   

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement in the personnel file clearly states that no information will be disclosed to anyone outside the School without written consent from the employee or former employee, unless required by law. This indicates that the information in the personnel file is considered confidential and protected, and cannot be shared without proper authorization. Therefore, the correct answer is True.

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  • 16. 

    The School reserves the right to verify basic information, such as employment status and job title, without notification to the individual involved, and to cooperate with law enforcement, public safety, or medical officials who have a valid need to ascertain limited, specific information about an individual.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because the school has the authority to verify basic information, such as employment status and job title, without notifying the individual. Additionally, the school is allowed to cooperate with law enforcement, public safety, or medical officials who need limited and specific information about an individual.

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  • 17. 

    The school will also provide employment references, upon request, pursuant to W. Va. Code § 55-7-18a.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement is true because it states that the school will provide employment references upon request, in accordance with the specified section of the West Virginia Code. This indicates that the school is willing to provide references to individuals who have worked for them, which can be helpful for job seekers in the future.

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  • 18. 

     The management and employees of the West Virginia Schools for the Deaf and the Blind are aware of the responsibility to respect your privacy and to inform you of how information gathered on our website is used.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement suggests that the management and employees of the West Virginia Schools for the Deaf and the Blind are committed to maintaining privacy and informing individuals about the use of information collected on their website. This indicates that they prioritize privacy and transparency, making the statement true.

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  • 19. 

    Personal information about you will  be collected when you visit the school’s website www.wvsdb2.state.k12.wv.us unless you voluntarily choose to not provide that information.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because it states that personal information will be collected when visiting the school's website unless the individual chooses not to provide that information. This implies that personal information will always be collected, which is not necessarily true. The collection of personal information would depend on the individual's actions and choices.

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  • 20. 

    The school does not explicitly asks when it needs any information that would personally identify you.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement suggests that the school does not explicitly ask for any personally identifiable information. Therefore, the correct answer is false, indicating that the school does ask for such information.

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  • 21. 

    For site security purposes and to ensure that the school web services remain available to all users, the site manager employs special software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement is true. The site manager uses special software programs to monitor network traffic in order to identify any unauthorized attempts to upload or change information, as well as any activities that may cause damage to the website. This is done to ensure site security and to ensure that the school web services remain available to all users.

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  • 22. 

      If you visit the school website and browse through the website sections, read pages, or download information, the school may automatically gather and store certain information about your visit.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    When you visit the school website and engage in activities such as browsing sections, reading pages, or downloading information, the school has the ability to automatically collect and retain certain information about your visit. This is a common practice for websites to gather data for various purposes such as improving user experience, analyzing website traffic, or personalizing content. Therefore, the statement "True" indicates that the school may indeed collect and store information during your visit to their website.

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  • 23. 

    Except for authorized security and law enforcement investigations, no attempts are made to automatically identify individual users or their usage practices on the school's website..

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement suggests that the school's website does not automatically identify individual users or track their usage practices, except for authorized security and law enforcement investigations. This means that the school respects the privacy of its users and does not collect personal information or monitor their online activities without proper authorization. Therefore, the answer is true.

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  • 24. 

      The school will not obtain personal-identifying information about you when you visit the school website, unless you choose to voluntarily provide such information.  

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement suggests that the school website does not collect personal-identifying information unless the visitor voluntarily provides it. Therefore, the correct answer is True, indicating that the school will not obtain personal-identifying information about you unless you choose to provide it.

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  • 25. 

    Except as required by law, the school does not share any information gathered on the school website, including e-mail addresses, with any private or commercial organization.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement states that the school does not share any information gathered on the school website, including e-mail addresses, with any private or commercial organization, except as required by law. This means that the school prioritizes the privacy and confidentiality of the information provided on their website. Therefore, the correct answer is True.

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  • 26. 

    The school only shares the information you give us with other state government agencies as it directly relates to the school’s service mission.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement implies that the school only shares information with other state government agencies if it is directly relevant to the school's service mission. This suggests that the school values privacy and only discloses information when necessary for fulfilling its purpose. Therefore, the answer "True" indicates that the statement accurately reflects the school's information sharing practices.

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  • 27. 

     If you choose to provide us with personal information as in an e-mail, or by filling out a form with personal information and submitting it to us through our website, we use that information to respond to your message and to help provide the specific information or service requested.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    This statement explains that if someone provides personal information through email or a form on a website, the information will be used to respond to their message and provide the requested information or service. Therefore, the correct answer is "True" because it accurately reflects the information provided in the statement.

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  • 28. 

    E-mail messages are treated the same way as regular postal letters are. The information is used solely for the direct purpose intended.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    E-mail messages are treated the same way as regular postal letters, meaning that the information contained in them is used solely for the direct purpose intended. This implies that the privacy and confidentiality of e-mail communication is respected, just like with physical letters.

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  • 29. 

    The West Virginia Schools for the Deaf and the Blind has links to other websites on its site.  The school is not responsible for the privacy practices or  the content of these links.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement is true. The West Virginia Schools for the Deaf and the Blind website has links to other websites. However, the school is not responsible for the privacy practices or the content of these links. This means that if users click on these links and visit other websites, the school cannot be held accountable for any privacy issues or the information found on those external sites.

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  • 30. 

      The West Virginia Schools for the Deaf and the Blind recognizes that individual privacy is a fundamental right must be preserved in our increasingly technological society.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement suggests that the West Virginia Schools for the Deaf and the Blind acknowledges the importance of protecting individual privacy in today's technologically advanced society. This implies that they have implemented measures or policies to ensure the privacy of their students and staff members.

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  • 31. 

    Questions about the school’s privacy policy should be directed to the school’s superintendent, who shall also serve as the school privacy officer. 

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because it states that questions about the school's privacy policy should be directed to the school's superintendent, who also serves as the school privacy officer. However, there is no guarantee that the superintendent will also serve as the school privacy officer. Therefore, the statement is incorrect.

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  • 32. 

     Information collected on the school's website includes the following: (Check all that apply.)    

    • A.

      The user's personal name

    • B.

      The name of the Internet domain, such as “aol.com” or “myschool.edu”, used to access our website

    • C.

      The IP address from which you accessed the school website

    • D.

      The date and time of the visit.

    • E.

      The type of browser and operating system used.

    • F.

      The pages on the site which were visited.

    • G.

      If you linked to the School website from another website, the address of the linking website.

    Correct Answer(s)
    B. The name of the Internet domain, such as “aol.com” or “myschool.edu”, used to access our website
    C. The IP address from which you accessed the school website
    D. The date and time of the visit.
    E. The type of browser and operating system used.
    F. The pages on the site which were visited.
    G. If you linked to the School website from another website, the address of the linking website.
    Explanation
    The school's website collects information such as the name of the Internet domain used to access the website, the IP address from which the website was accessed, the date and time of the visit, the type of browser and operating system used, the pages visited on the site, and the address of the linking website if the user accessed the school website from another website.

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  • Current Version
  • Mar 21, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Oct 23, 2011
    Quiz Created by
    Mark Gandolfi

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