Word 2007 - Ch. 4-6

Mail merge is a feature in word processing software that allows users to create personalized letters, documents, or mailing labels by merging a template document with a data source. By using mail merge, users can easily generate multiple mailing labels with different recipient information, such as names and addresses, saving time and effort in manually typing or copying the information onto each label. Therefore, the given statement is true.

The given answer "true" is correct because the statement is stating a fact. It is explaining that indents can be set by dragging the indent markers on the horizontal ruler. This implies that the ability to set indents using the mentioned method is true.

The statement is true because in many word processing programs, including Microsoft Word, you have the ability to customize the built-in bullets and number styles. This allows you to choose different bullet or number styles, change the size or color of the bullets or numbers, and even create your own custom bullet or number styles. This customization feature gives you more flexibility and control over the appearance of your documents.

Before conducting a merge, it is necessary to connect the data source to the main document. This is because the main document needs to access the data from the data source in order to merge it with the document. Without connecting the data source, the merge process would not be able to retrieve the required data, resulting in an incomplete or unsuccessful merge. Therefore, the statement "Before conducting a merge, you must connect the data source to the main document" is true.

The Tabs dialog box allows users to add a leader line to a tab stop. This feature is useful for creating visually appealing and organized documents, particularly when working with tables or lists. By enabling the leader line option, users can easily guide the reader's eye across the page and improve the overall readability of the document.

Bulleted lists automatically renumber if items are inserted or deleted. This means that when a new item is added or an existing item is removed from a bulleted list, the numbering of the remaining items will automatically adjust to maintain the correct sequence. Therefore, the given statement "true" is correct.

The mail merge recipients dialog box allows users to sort and filter records in a data source. This feature enables users to organize and customize their mailing lists based on specific criteria such as names, addresses, or other relevant data fields. By selecting the "true" option, it indicates that the statement is correct and the mail merge recipients dialog box can be used for sorting and filtering records in a data source.

You can remove a custom tab stop by dragging it off the ruler with the mouse pointer. This means that if you have set a custom tab stop in a document, you can easily remove it by clicking on the tab stop marker on the ruler and dragging it away from the ruler. This action will delete the tab stop, allowing you to adjust the formatting of your document as needed.

Change line spacing falls in the category of paragraph formatting because it involves adjusting the space between lines in a paragraph. Paragraph formatting refers to the arrangement and appearance of text within a paragraph, and changing the line spacing is one way to control the overall layout and readability of the paragraph.

In a document, you can continue numbering from one list to another by using the "continue from previous list" option. This allows for a seamless continuation of numbering between different lists within the document. Therefore, the statement that you cannot continue numbering from one list to another within a document is false.

The statement is true because in a data source table, each row represents a single record. Each row typically contains different attributes or fields that describe the specific record. Therefore, the statement accurately describes the relationship between rows and records in a data source table.

Form letters are commonly used in business and personal correspondence to send the same message to multiple recipients with personalized information. These letters often include a combination of fixed text and merge fields, which are placeholders for variable information that will be filled in for each recipient. This allows for efficient and customized communication without having to manually write individual letters for each recipient. Therefore, the statement that typical form letters contain text and merge fields is true.

When using paragraph formatting features, you can simply click on the paragraph to select it. This means that you don't need to highlight the entire paragraph or use any additional steps to select it. This statement is true because paragraph formatting options are designed to make it easier for users to format and manipulate paragraphs in their documents.

The correct answer is that you can use the same data source you used to create a mail merge letter. This means that the data source, such as a spreadsheet or database, that was used to create a mail merge letter can also be used to create mail merge labels. This allows for consistency and efficiency in creating multiple documents using the same set of data.

The given statement is false because the default tab stops in Word are set every 1/2 inch, not 1/4 inch. This means that when you press the tab key, the cursor will move half an inch to the right.

The given statement is false. When you use the New Address List dialog box to set up a mailing list, Word stores the addresses you enter in a Microsoft Access database file (.mdb or .accdb), not in a Microsoft Excel file.

In a bulleted list, inserting a line break allows you to start a new line without generating a new bullet. This can be useful when you want to continue the same point or idea on a new line without creating a separate bullet point. It helps maintain the visual structure of the list while allowing for additional content or elaboration within the same bullet point.

Combining the first and last name in the same field limits the flexibility of the data source because it makes it difficult to sort, search, or manipulate the names individually. Storing the first and last names separately allows for more flexibility in data analysis and allows for easier manipulation and organization of the data.

In a mail merge process, merging a portion of a field into a main document is not possible. The mail merge feature allows merging entire fields or data from a data source into a main document. It is not designed to merge only a portion of a field. Therefore, the statement is false.

This statement is accurate because in most word processing programs, including Microsoft Word, you can indeed move a tab by dragging it to a new location on the ruler with the mouse pointer. This allows you to easily adjust the position of tabs in a document to align text or create specific formatting effects.

The statement is false because the Mini toolbar in Microsoft Word does not have an option to right-align headings in a report. The Mini toolbar is a small toolbar that appears when you select text and provides formatting options such as font style, size, and color. It does not have specific alignment options for headings.

When a hanging indent is applied, the first line of a paragraph is not indented, but the subsequent lines are indented. This formatting style is commonly used in bibliographies and reference lists to make it easier to visually identify each entry. Therefore, the correct answer is false, as the statement in the question is incorrect.

Indenting offsets text from the margin. When you indent a paragraph, you are moving the entire paragraph away from the left margin, creating a gap or space. This helps to visually separate the paragraph from the rest of the text and make it stand out. The indent marker, specifically the bottom triangle, is used to modify the first line of a paragraph. Clicking the Increase Indent button adjusts both the left and right indents, moving the entire paragraph further away from the margins.

A mail merge main document is the document that contains the main body of text and placeholders for the personalized information that will be merged from a data source. In this case, a word letter would be the most appropriate choice for a mail merge main document as it allows for the easy insertion of placeholders and customization options. While an excel workbook can be used as a data source for the mail merge, it is not the main document itself. Similarly, an access database can be used as a data source, but it is not the main document. Therefore, the correct answer is a word letter.

The merge document is usually not saved because it is typically generated as a result of merging data from multiple sources into a single document. The purpose of the merge document is to create a final version that includes the merged data, but it is not intended to be saved as a separate file. Instead, the merged document is often printed or exported in a different format, such as PDF or Word, for further use or distribution. Therefore, the correct answer is false.

In the Mail Merge Recipients dialog box, you can accomplish the task of sorting the list. This feature allows you to arrange the recipients' information in a specific order, such as alphabetically by name or numerically by ID. Sorting the list can help in organizing and presenting the merged documents more effectively. However, the dialog box does not provide options to delete or add records directly, nor does it execute the merge itself.

This statement is false because a mistake in one merged letter does not necessarily indicate an error in the main document. It could be a standalone error or a mistake in the merging process itself. Therefore, the presence of an error in one merged letter does not automatically imply an error in the main document.