Microsoft Word - Set 3

Mail merge enables us to send the same letter to different persons. It is a feature in word processing applications that allows users to create a template document and merge it with a data source, such as a spreadsheet or a database. The template contains placeholders for personalized information, such as names and addresses, which are replaced with the corresponding data from the data source. This allows for the efficient creation of personalized letters or documents for multiple recipients.

To save a document with a new name, you would click on "File" and then select "Save As". This option allows you to choose a new name and location for the document, while keeping the original document intact. Pressing Ctrl+S saves the document with its current name and location, while clicking on "File" and then "Save" would overwrite the existing document without giving it a new name. Clicking on "Tools", "Options", and "Save" is not a valid option for saving a document with a new name.

To magnify a document, you need to go to the "View" tab in the menu and select the "Zoom" option. This allows you to adjust the zoom level of the document, making it appear larger on the screen.

The Backspace key is used to delete the character to the left of the cursor.

The Delete key is used to delete the character to the right of the cursor. This key is commonly found on computer keyboards and is used to remove text or other content from a document or text field. When the cursor is placed after a character, pressing the Delete key will delete that character and shift the remaining text to the left.

Cut and Paste is the correct answer because it refers to the action of removing selected text from one location and placing it in another location. When you cut a piece of text, it is removed from its original position and stored in the clipboard. Then, when you paste it, the text is inserted at the desired location. This is a common feature in text editors and word processors that allows users to easily move content within a document.

Bookmarks enable users to move directly to a specific location in a document. By setting a bookmark at a particular point, users can easily navigate to that location without having to scroll or search through the entire document. This feature is particularly useful when dealing with long or complex documents, as it allows for quick and efficient access to important sections or references within the document.

F9 is the keystroke used for updating a field. This keystroke is commonly used in various software applications to refresh or update the content of a field or a form. By pressing F9, the user can ensure that any changes or updates made to the field are reflected and saved.

A master document contains subdocuments, which are smaller documents or sections that are linked to the main document. Each subdocument contains a pointer to a file on a disk, allowing the master document to reference and access the content of the subdocuments. This allows for easier organization and management of large documents, as well as the ability to update or modify specific sections without affecting the entire document.

In Word, cross-references are inserted as Word fields. Word fields are special codes that can be inserted into a document to perform various functions, such as displaying the current date or page number. In the case of cross-references, Word fields are used to create links to other parts of the document, such as headings, figures, or tables. This allows readers to easily navigate through the document by clicking on the cross-references.