Suit Foundation Imp Question Bank

Sales preferences is the correct answer because it is the setting where statuses can be mapped to actions for the progress of Lead to Prospect to Customer. Sales preferences allow businesses to define and customize their sales processes, including the different stages or statuses a lead can go through before becoming a prospect and eventually a customer. By mapping these statuses to specific actions, businesses can effectively track and manage their leads, ensuring a smooth progression towards conversion.

Cash sele and unapplied customer deposit can be refunded without requiring a credit memo. Cash sele refers to a cash sale transaction where the customer pays in cash and requests a refund. Unapplied customer deposit refers to a situation where a customer has made a deposit but it has not been applied to any specific invoice or transaction. In both cases, a credit memo is not necessary as the refund can be processed directly without any offsetting transaction.

The three Customer Payment Methods supported in NetSuite are EFT, PAYPALL express for webstore, and credit card processing for sales order. ACH is not supported as a payment method in NetSuite.

When customizing the form, selecting the roles on the roles tab allows the form to be assigned as the preferred form for those specific roles. Similarly, when customizing the role, selecting the forms on the forms tab allows the form to be assigned as the preferred form for that particular role. These two methods provide options to assign custom forms to specific roles, ensuring that the appropriate form is used for each role.

The My Login Audit portlet on a dashboard by default shows the number of login failures for the current day and the timestamp of the previous successful login.

Enabling the Accounting Features creates the system-generated Unbilled Receivables account. This account is used to track revenue that has been earned but not yet billed to customers. Therefore, the correct answer is A/R (Accounts Receivable) as it is the account specifically used for tracking receivables.

If the "Allow Child Record Editing" option is enabled for a record type, it means that child records can be edited within the parent records. This suggests that the correct answer is true.

By double-clicking the NetSuite logo, the user can access the PET (page, Email, Time) pop-up window, which provides information about the system's current performance. This option is the most direct and specific way to identify NetSuite's current system performance within a browser.

A cash sale can be created when a walk-in customer pays with a credit card and all items are in stock. In this scenario, the customer is making an immediate payment using their credit card for the items they are purchasing, and since all items are available in stock, the sale can be considered a cash sale.

Automatic saving of sales Orders in NetSuite requires use of the Shopping Cart. This means that in order to save sales orders in NetSuite, the use of the Shopping Cart feature is necessary. This suggests that there is a specific process or requirement within NetSuite's ecommerce functionality that requires the use of the Shopping Cart for automatic saving of sales orders.

The "more options" option in Report Builder allows users to assign access to a custom report. This option provides additional settings and configurations for the report, including the ability to assign access permissions to specific users or user groups. By selecting this option, users can control who can view or edit the custom report, ensuring that only authorized individuals have access to the report's data and insights.

Custom subtabs cannot be seen until a field is assigned to them. They should be created before custom fields are created. They can be created for item, CRM, entity, and transaction records.

The inventory worksheet can be used to create opening balances for items. This means that when starting a new accounting period or implementing a new inventory system, the inventory worksheet can be used to establish the initial quantities and values for each item in the inventory. This allows for accurate tracking and reporting of inventory levels and values going forward.

The assistant, with edit access to the manager's calendar, can view the manager's events, make changes to the events, and also decline any events on behalf of the manager. However, the assistant does not have the ability to delete events from the manager's calendar.

If a user overrides a Vendor Credit Limit Warning message, there are no consequences. This means that the user can proceed with creating new purchase orders for the vendor without any restrictions or notifications being sent to the vendor or the user's supervisor.

The correct answer is "Set the user preferences to only show last sub item." This option suggests that by modifying the user preferences, the user can choose to only see the last sub item, indicating that they will only have visibility of child items.

A user can attempt to access NetSuite 6 times before being locked out.

Classifications can be tied to a sales transaction in two ways. Firstly, the subsidiary can be input on the line level, meaning that specific subsidiaries can be associated with each individual line item in the transaction. Secondly, the location can be assigned at either the header or the line level, allowing for flexibility in how the location is determined for the transaction.

The correct answer is C. SuiteAnswers - Support - Phone Support. This option is the most relevant because it specifically mentions "Support" and "Phone Support," indicating that it is the location for NetSuite Support's full menu routing options. Options A, B, and D do not mention "Phone Support" or "Support," so they are less likely to be the correct location for the routing options.

Leaving the dashboard up all the time is recommended because it allows for easy monitoring and quick access to important information. By keeping the dashboard visible, users can stay informed about real-time data, track performance metrics, and make timely decisions. This continuous visibility ensures that any changes or issues can be promptly addressed, enhancing productivity and efficiency.

This form allows for the creation of an invoice upon billing, which can then be processed as a Cash Sale depending on the payment method selected and the completion of the transaction.

The system administrator is responsible for setting up the password criteria, which indicates that the statement "Password criteria is setup by the system administrator" is true. Users have the ability to change their password through the Settings portlet, confirming the statement "Users can change their password via the Settings portlet" is true. Passwords have strength ratings and cannot be changed until the criterion is met, supporting the statement "Passwords have strength ratings and cannot be changed until the criterion is met" as true.

The best way to search for a customer in a sales order if you do not know their customer number is by using their last name and zip code. This combination of information is likely to narrow down the search results and help identify the correct customer more accurately. Using just the zip code or the full name and zip code may lead to a larger number of search results and make it harder to find the specific customer. Using the first and last name may also be less effective as some customers may have similar names, whereas the last name is more unique.

Classifications can be tied to sales transactions in two ways. First, the subsidiary can be input on the line level, which means that the classification information is entered for each individual line item in the transaction. Second, the locations can be assigned at the header level or at the line level, giving flexibility in how the classification is assigned. The department, on the other hand, can only be selected at the line level, while the class can only be assigned at the header level.

When establishing elimination subsidiaries in a OneWorld account, there are two considerations to keep in mind. Firstly, only journal entries are permitted for these subsidiaries, meaning that other types of transactions such as invoices or payments cannot be recorded. Secondly, these elimination subsidiaries do not count towards the license fees, which means that they do not incur additional costs for the company.

The correct answer is "memo" because the production time is typically recorded and added to the work order through a memo. A memo is a written communication within a company that is used to document important information or instructions. In this case, the memo would be used to record and communicate the production time for the work order.

The explanation for the answer "False" is that enabling Advanced Taxes does not allow you to disable it in the future. Once Advanced Taxes is enabled, it cannot be disabled.

Assigning a custom role is a recommended practice when adding a user. This allows for more control and customization over the user's permissions and access levels within the system. By assigning a custom role, administrators can tailor the user's role to fit their specific job responsibilities and ensure that they only have access to the necessary features and data. This helps to maintain security and prevent unauthorized access to sensitive information.

The three items that are available for sale, purchase, and resale are non inventory item, other charge, and service item. Non inventory items are products that are not tracked as part of the company's inventory. Other charges are additional fees or charges that can be added to a sale or purchase. Service items are intangible items that are provided as a service rather than a physical product. These three items can be bought, sold, and resold by a company.

To make items taxable in a OneWorld account, two steps are required. First, you need to assign a tax schedule on the item record. This ensures that the item is associated with a specific tax schedule. Second, you need to create tax schedules for groups of items. This allows you to categorize items into different tax schedules based on their characteristics or attributes. By following these two steps, you can ensure that items in the OneWorld account are correctly marked as taxable and associated with the appropriate tax schedules.

The given statement is false. The order is not billed during the fulfillment process. Billing usually occurs after the fulfillment process is complete, when the products or services have been delivered to the customer. During the fulfillment process, the focus is on picking, packing, and shipping the order accurately and efficiently. Once the order has been fulfilled, the billing process can begin, which involves generating an invoice and collecting payment from the customer.

The definitions of Role Permissions can be found in the Role, on the Permissions tab.

To incorporate revised US state tax rates in NetSuite, the correct answer is to rerun the tax import for the affected state. This means that the existing tax rates for the state will be updated with the revised rates by running the tax import process again. This ensures that the system is updated with the latest tax rates for accurate tax calculations and reporting.

To allow sales reps and managers to adjust the statuses of opportunities when saving forecasts, the option "Allow Setting Status in Forecast Editor" must be selected. This option enables users to modify the statuses of opportunities within the forecast editor, giving them the flexibility to update and adjust the forecast as needed.

Expressions can be used in Saved Searches to apply And/Or logic in the selection criteria. This allows for more complex filtering and the ability to combine multiple criteria using logical operators. Additionally, expressions can be used to perform parenthetical select logic, which allows for grouping and prioritizing certain criteria within the search.

Multi-Location Inventory control can be turned off if no items have been distributed to locations. This means that if there have been no transactions involving the distribution of inventory to different locations, there is no need to continue using the Multi-Location Inventory control feature.

The Financial Report Builder allows users to customize the sorting and grouping of sections in the report, allowing for a more organized and tailored view of financial data. This feature enables users to easily analyze and understand the information presented in the report.

The feature that gives warehouse and accounting departments separate processes for working with purchase orders is Advanced Receiving. This feature allows the warehouse department to handle the receiving of goods and update inventory, while the accounting department can manage the financial aspects of the purchase order such as invoicing and payment processing. This separation of processes ensures that each department can focus on their specific tasks and responsibilities efficiently.

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To get the transaction date to display as month and year in a Saved Search, you can use the month function on the Result field. This function will extract the month from the transaction date and display it. Additionally, you can create a Formula Field using a SQL date formatting function to format the transaction date as month and year. This will allow you to customize the display of the date according to your preferences.

NetSuite Roles support two permissions for controlling access: "View but do not Edit" and "Create but do not Edit". This means that users with these roles can either view data without being able to make any changes or create new data without being able to edit existing data.

Location restrictions and Employee restrictions are two options for defining custom roles that can restrict the pool of records that a role can access. Location restrictions allow organizations to limit access to records based on the geographical location of the user. Employee restrictions, on the other hand, can restrict access based on specific employee attributes such as department, job title, or seniority level. Both of these options provide organizations with the ability to control and manage access to sensitive or confidential information based on specific criteria.

To see all reports by period, the accountant needs to set the user preferences to "all reports" for the report by period option. This will allow them to customize and run reports for any desired period.

Under the "Home > Set Preferences" section, users can set their preferences for tab navigation and default subsidiary. Tab navigation allows users to customize the order and visibility of tabs in their user interface, making it easier for them to access the features they frequently use. Default subsidiary allows users to specify a default subsidiary for their account, which is helpful when working with multiple subsidiaries or branches within an organization.

The statement "Users can add formula fields to columns" is true because Report Builder allows users to create calculated fields using formulas in order to perform calculations on the data within a column. This functionality allows for more advanced data analysis and reporting.

The statement "User can export reports as an Excel Web Query" is also true because Report Builder provides the option to export reports in various formats, including Excel Web Query. This allows users to easily import the data from the report into Excel and refresh it automatically whenever the report is updated.

NetSuite provides PDF user guides for specific functional areas in its helpcenter.

The PowerPoint described two ways to bring up a new sales order.

The correct answers for the question are "Transaction Type" and "Account". These two options can be searched under the Transactions Tab Audit Trail.

Custom reports have three main attributes: they are available for web query, provide point-in-time analysis, and serve as the basis for custom report snapshots. These attributes allow users to access the reports online, analyze data at specific points in time, and create snapshots of the reports for future reference or comparison.

Matrix Items allow the tracking of inventory and pricing of items separately based on item options. This means that different variations or options of a product can have their own inventory levels and pricing. For example, a t-shirt in different sizes and colors can be tracked and priced separately using Matrix Items. This feature is useful for businesses that offer customizable or variant products and need to manage inventory and pricing for each option.

The recommended practice for reporting on accounts payable by office is to create new GL sub accounts for each office. This allows for better tracking and analysis of the accounts payable for each specific office, providing a more accurate picture of the financial status and performance of each office individually. By creating separate sub accounts, it becomes easier to identify and allocate expenses, monitor cash flow, and generate specific reports for each office's accounts payable.

When an employee accidentally creates a duplicate record, it is possible to delete the duplicate employee record. This can happen if the employee mistakenly enters their information multiple times or if there is a system error that creates duplicate records. Deleting the duplicate record helps to maintain accurate and organized employee data.

The store value box on a custom field should be unchecked when calculating a value, to see that number on the form. This means that the field is used to perform calculations and display the result on the form, rather than storing the calculated value in the database. By leaving the store value box unchecked, the calculated value will be visible to the user on the form, but it will not be saved as a permanent value in the database.

Saved searches are the basis for custom metrics because they allow users to define specific criteria and filters to retrieve relevant data for analysis. They can also have critical data highlighted, which helps in identifying important information quickly. Additionally, saved searches provide a dynamic list of results, meaning that the results are updated automatically as new data is added or modified.

A Case Rule is assigned to a group of Support Reps, meaning that it is a rule that applies to a specific group of representatives who handle support cases. This suggests that the Case Rule defines certain actions or behaviors that should be followed by the support reps in that group when dealing with cases.

The two payment types that can only be used to pay vendors are:

ACH (Automated Clearing House)

EFT (Electronic Funds Transfer)

These methods are typically used for direct electronic transfers of funds from one bank account to another, which is commonly how vendor payments are processed.

The correct answer is "Enable Features." This option can be found in the administrator's settings or preferences. By enabling features, the administrator can access various tools and functionalities, including the option to allocate expenses. This feature allows the administrator to assign or distribute expenses to different categories or accounts, ensuring accurate financial tracking and reporting.

To set up a customer's custom negotiated sales price for items to default on sales transactions, you need to assign the item pricing on a customer record. This means that you can specify a specific price for each item that the customer will be charged when making a purchase. By assigning the item pricing on the customer record, the system will automatically apply the negotiated price for the customer whenever they make a sales transaction.

The Delete All data function can only be accessed by users with the Administrator role. This means that only users with administrative privileges can use this function to delete all data. Additionally, when the function is used, it deletes all transaction data but leaves at least one user in place. This ensures that there is still a user with administrative access after the data deletion.

The correct answer is "Portlets". This is because the description provided matches the characteristics of a dynamic data display window known as portlets. Portlets are used to display hyperlinks, present metrics, and display lists of information. They are commonly used in dashboard or overview pages to provide users with quick access to relevant information.

Subsidiaries with posted transactions cannot be deleted because once transactions have been recorded, they become a part of the financial records and deleting the subsidiary would disrupt the integrity of the data. It is difficult to change the subsidiary hierarchy after creation because the hierarchy determines the relationships and structure of the subsidiaries, and changing it would require reorganizing and updating all related data and configurations, which can be a complex and time-consuming process.

An accounting clerk can access the current receivables from the Home Dashboard by defining an AR Aging report shortcut and selecting the Receivables standard KPI. The AR Aging report shortcut allows the clerk to quickly access the report that shows the current receivables, while selecting the Receivables standard KPI provides a visual representation of the current receivables on the Home Dashboard.

The Financial Report Builder has three unique features. Firstly, sections may have specific sorting, allowing users to organize the data within each section according to their preferences. Secondly, sections may have highlighted results, which can draw attention to important information or key figures. Lastly, sections may be shared between financial reports, enabling users to reuse and transfer sections across different reports, saving time and effort.

The View Login Audit Trail allows users to search for login activity based on the IP address and the role. This means that users can track login activity by filtering the results based on the IP address used to log in and the role assigned to the user. Therefore, the correct answers are "IP Address" and "Role".

The users' assigned role controls the functionalities of available forms and the center type. These functionalities are determined based on the role assigned to the user, which determines their access and permissions within the system.

The three default CRM types are Contact Roles, win/loss reason, and Buying reason. Contact Roles refer to the different roles that individuals can have in a CRM system, such as decision-maker or influencer. Win/loss reason is used to track the reasons behind winning or losing a deal. Buying reason helps to understand the motivations and factors that drive customers to make a purchase. These default CRM types are important for organizing and analyzing customer data in order to improve sales and customer relationships.

The two options in Accounting Preferences are to bill the customer before shipping the product to them and to require manual input of quantities when fulfilling orders.

Saved Search Role Settings and Audience Search Restrictions are two ways a Saved Search can be restricted from users. Saved Search Role Settings allow administrators to control which roles can access and modify the saved search. Audience Search Restrictions allow administrators to limit the search results to specific audiences or user groups.

Custom reports provide hierarchical groupings, allowing users to organize and group data in a hierarchical structure. Saved searches are the basis for custom KPIs, meaning that users can create key performance indicators based on the results of saved searches.

To bill time on a customer invoice, two settings are required. First, the "Billable" checkbox on Time Tracking must be selected. This indicates that the time spent on a task is billable to the customer. Second, the customer must be marked on the Time Entry. This associates the time entry with the specific customer for billing purposes. By ensuring both of these settings are in place, the system can accurately track and invoice the customer for the time spent on their project.

To give a user access to an account, three fields need to be filled up: Emai (email address), Give Access, and Role. The email address is required to identify the user, Give Access is needed to grant permission to access the account, and Role determines the level of access and permissions the user will have within the account.

Two ways to control and limit NetSuite navigation are through global permissions and user assigned roles. Global permissions allow administrators to set specific access levels and restrictions for different users or groups, ensuring that only authorized individuals can navigate through the system. User assigned roles, on the other hand, provide a more granular level of control by assigning specific roles to users, which determine their access to different features and functionalities within NetSuite. By utilizing both global permissions and user assigned roles, organizations can effectively manage and restrict navigation within the NetSuite platform.

When purchasing without workflow, Purchase Requests are automatically promoted to Purchase Orders as soon as the immediate supervisor approves it. This means that once the supervisor approves the Purchase Request, it is automatically converted into a Purchase Order without any further routing or approval steps.

Global permissions and user assigned roles are two ways to control and limit NetSuite navigation. Global permissions allow administrators to set access levels and permissions for different roles within the system. User assigned roles, on the other hand, determine the specific functionalities and areas of the system that a user can access. By configuring global permissions and assigning roles to users, administrators can effectively control and limit the navigation capabilities of individuals within NetSuite.

The mandatory fields on the LEAD form are company name, status, and subsidiary. These fields are required to be filled out by the user in order to successfully submit the form. The company name is necessary to identify the lead's organization, while the status indicates the current stage of the lead in the sales process. The subsidiary field is important to determine the specific branch or division of the company. These fields are crucial for proper lead management and tracking.

The first statement is true because full design options in NetSuite's ecommerce functionality require the use of HTML. This means that users have the flexibility to fully customize the design of their website using HTML coding. The third statement is also true because the use of NetSuite's design templates requires the Web Site Development Kit (WSDK), which provides the tools and resources needed to customize and integrate the design templates into the website.

The tax was not calculated because the Sales Tax lookup was unchecked for the Nexus. Additionally, the Item Schedule Nexus was not defined as taxable and the tax jurisdiction nexus was missing from the subsidiary.