Document Management System Quiz! Trivia
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The responsibility of the VP Technical is to review and approve temporary changes affecting product quality.
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True
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False
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About This Quiz
The 'Document Management System Quiz! Trivia' assesses knowledge on document control within technical and business management systems. It covers responsibilities, document revision handling, and distribution protocols, essential for professionals in quality and document management roles.
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- 2.
The functions and the attendant responsibilities are recorded on the Document _________ List.
Explanation
The functions and responsibilities are recorded on the Document MASTER List. The word "MASTER" is written in uppercase, suggesting that it is the correct answer. The variations "Master" and "master" are also given, but they are written in lowercase and may be incorrect.Rate this question:
- 3.
All documents are assigned with a revision number (for both internal and external reference documents).
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True
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False
Correct Answer
A. FalseExplanation
The statement is false because not all documents are assigned with a revision number. While it is common for important documents to have revision numbers for tracking changes and updates, not all documents require or have a revision number. Some documents may be one-time or disposable and do not undergo revisions. Therefore, it is incorrect to assume that all documents are assigned with a revision number.Rate this question:
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- 4.
Control documents of external origin for distribution only.
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True
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False
Correct Answer
A. TrueExplanation
Control documents of external origin for distribution only means that these documents are managed and controlled within an organization, but they are intended to be shared with external parties. This can include documents such as contracts, agreements, or reports that need to be distributed to suppliers, customers, or other stakeholders outside of the organization. By controlling these documents, the organization ensures that the correct version is being distributed and that any changes or updates are properly communicated to the recipients. Therefore, the statement "True" is the correct answer, indicating that control documents of external origin are indeed intended for distribution only.Rate this question:
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- 5.
With regards to Document Location and Distribution, hard copies of the documents are kept in the Business Management System folders on the network.
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True
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False
Correct Answer
A. FalseExplanation
The given statement is false because it states that hard copies of the documents are kept in the Business Management System folders on the network. However, hard copies refer to physical copies of documents, not digital copies. Therefore, it is incorrect to say that hard copies are stored on the network.Rate this question:
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- 6.
You do not need to record the distribution of uncontrolled documents.
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True
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False
Correct Answer
A. TrueExplanation
Recording the distribution of uncontrolled documents is not necessary because they are not regulated or monitored. Uncontrolled documents are typically drafts, copies, or outdated versions of controlled documents that are not intended for official use. Therefore, there is no need to keep track of their distribution as they are not considered official or authorized documents.Rate this question:
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- 7.
The BMS Manager is responsible for ensuring that the controlled documents are available to all relevant personnel.
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True
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False
Correct Answer
A. TrueExplanation
The BMS Manager plays a crucial role in ensuring that controlled documents are accessible to all relevant personnel. This responsibility includes tasks such as organizing and maintaining the document management system, updating documents as necessary, and ensuring that employees have the necessary permissions to access the documents they need. By ensuring that controlled documents are readily available, the BMS Manager helps to promote efficiency, consistency, and compliance within the organization.Rate this question:
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- 8.
Destroy _________ copies of documents upon issue of new revision.
Correct Answer
HARD
Hard
hard - 9.
Handwritten changes on quality management system documents are not allowed in any circumstances.
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True
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False
Correct Answer
A. FalseExplanation
Handwritten changes on quality management system documents are allowed in certain circumstances. This is because it is common practice to make changes or updates to documents as new information becomes available or as processes evolve. However, it is important to ensure that any changes made are clearly documented, dated, and initialed by the person making the change. This helps to maintain the integrity and traceability of the document. Therefore, the statement that handwritten changes are not allowed in any circumstances is false.Rate this question:
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- 10.
Backup copies of documents retained on computer disc/tapes are identified and stored independently as per Procedure __________ of Records.
Correct Answer
CONTROL
Control
control - 11.
Complete and sign Document Change _________Form stating proposed change and reason for change.
Correct Answer
REQUEST
Request
requestExplanation
The correct answer is "REQUEST, Request, request" because the question is asking for the correct spelling of the word that should be used in the blank space. In this case, the word "Request" should be used, as it is the correct spelling and capitalization of the word that should be used in a formal document. The variations "REQUEST" and "request" are also acceptable, as they represent different capitalization options.Rate this question:
- 12.
Identify training needs as per Procedure ______ Training and Awareness.
Correct Answer
COMPETENCE
Competence
competenceExplanation
The correct answer is "COMPETENCE, Competence, competence." In this context, the question is asking for the procedure that should be followed to identify training needs. The word "competence" refers to the knowledge, skills, and abilities required to perform a specific job or task effectively. Therefore, identifying training needs based on competence ensures that employees receive the necessary training to enhance their job performance and meet the required standards.Rate this question:
Quiz Review Timeline (Updated): Mar 22, 2023 +
Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.
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Current Version
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Mar 22, 2023Quiz Edited by
ProProfs Editorial Team -
Nov 23, 2012Quiz Created by
Dolores.pope
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