System Document - Control Of Records

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| By Dolores.pope
Dolores.pope, Business management
Dolores, a proficient Business Management System Manager, excels in overseeing and optimizing business processes, ensuring efficiency and effectiveness for organizational success.
Quizzes Created: 12 | Total Attempts: 3,141
Questions: 8 | Attempts: 314

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System Document - Control Of Records - Quiz

This quiz ensures that employees are aware of and understands the processes and responsibilities pertaining to Control of Records.


Questions and Answers
  • 1. 

    True or False. The primary responsibility for the IT Department is to perform network backups and store the back up.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The primary responsibility for the IT Department is to perform network backups and store the backup. This means that it is their main duty to ensure that regular backups of the network are taken and securely stored. This is crucial for data protection and disaster recovery purposes, as backups allow for the restoration of data in case of any system failures, data loss, or security breaches. By performing network backups and storing them properly, the IT Department plays a vital role in maintaining the integrity and availability of the organization's data.

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  • 2. 

    True or False. A record can be written or stored in any data medium.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    A record can indeed be written or stored in any data medium. This means that a record, which typically refers to a collection of related data fields, can be saved or stored in various formats such as databases, spreadsheets, text files, or even physical mediums like paper or magnetic tapes. The flexibility of storing records in different data mediums allows for easy access, retrieval, and manipulation of data according to the specific needs and requirements of an organization or individual.

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  • 3. 

    What are the record(s) used in Control of Records?

    • A.

      Corrective Action Requests

    • B.

      Departmental Records Logs

    • C.

      Management Review Minutes

    • D.

      A and B

    • E.

      All of the Above

    Correct Answer
    B. Departmental Records Logs
    Explanation
    The correct answer is Departmental Records Logs. Control of Records refers to the process of managing and maintaining records within an organization. Corrective Action Requests and Management Review Minutes may be important records in other processes, but they are not specifically mentioned as records used in Control of Records. Therefore, the correct answer is Departmental Records Logs.

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  • 4. 

    True or False: It is important to date quality records and identify the product, person or event to which they pertain.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    It is important to date quality records and identify the product, person, or event to which they pertain because this information helps in maintaining a clear and organized record-keeping system. Dating the records allows for easy tracking and retrieval of information, while identifying the relevant product, person, or event ensures that the records are associated with the correct context. This helps in maintaining accuracy, accountability, and traceability of the records, which is crucial for quality control and compliance purposes.

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  • 5. 

    True or False: Each department maintains a Departmental Records Log of the Quality Records in their department describing place of storage.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Each department maintains a Departmental Records Log of the Quality Records in their department describing place of storage. This means that it is true that each department keeps a log that describes the location where the quality records are stored.

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  • 6. 

    True or False: electronic data does not have to be stored on the network

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Electronic data does have to be stored on the network. This is because electronic data refers to any information that is stored, transmitted, or processed in electronic form. Storing data on a network allows for easy access, sharing, and collaboration among multiple users. Additionally, network storage provides backup and data recovery capabilities, ensuring the safety and availability of electronic data. Therefore, the statement "electronic data does not have to be stored on the network" is false.

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  • 7. 

    True or False: Retention time does not have to be indicated in the Departmental Records Log.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Retention time does have to be indicated in the Departmental Records Log. This log is used to track and manage the retention of records within a department. By indicating the retention time, it ensures that records are kept for the required period as mandated by laws and regulations. It also helps in organizing and identifying records that are due for disposal or transfer to archives. Therefore, it is important to include the retention time in the Departmental Records Log.

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  • 8. 

    What is the process for the disposition of quality records that have exceeded their stipulated storage time

    • A.

      Remove records from their active storage area

    • B.

      Destroy records

    • C.

      Store records in filing room/archives

    • D.

      A, B, C

    • E.

      A, C

    • F.

      B, C

    Correct Answer
    D. A, B, C
    Explanation
    The correct answer is A, B, C. The process for the disposition of quality records that have exceeded their stipulated storage time involves removing the records from their active storage area, destroying the records, and storing the records in a filing room or archives. This ensures that the records are properly managed and disposed of in accordance with the stipulated storage time.

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  • Current Version
  • Mar 16, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Nov 22, 2012
    Quiz Created by
    Dolores.pope

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