S/4HANA Training Final Assessment

The given statement is false. In SAP, alternate payer or payee information entered at the client level of the master data does not take priority over data entered at the company code level. Instead, the data entered at the company code level takes priority.

The parking function allows you to temporarily save the entered data by storing it in a buffer or memory location, allowing you to retrieve it later. The hold function also serves the same purpose by temporarily storing the entered data without permanently saving it. Both functions provide a way to pause or suspend the data entry process without losing the entered information.

When you archive G/L account Master Records, it is possible to restrict the run. This means that you can choose which G/L account Master records you want to select for archiving, instead of selecting all of them. Therefore, the correct answer is False.

The variant principle in SAP S/4HANA has three steps. These steps are used to assign specific properties to objects.

The process of configuring the payment program involves three main steps. First, the paying company codes need to be configured, which means setting up the necessary settings and parameters for each company code that will be involved in the payment process. Second, the payment methods need to be configured for each company code, which includes defining the available payment methods and their specific settings. Finally, the house banks need to be configured, which involves setting up the bank accounts that will be used for the payment transactions. These three steps are essential in setting up the payment program and ensuring smooth and accurate payment processing.

Once a customer or vendor account is created in Financial Accounting, the account group cannot be changed. This is because the account group is a crucial classification parameter that determines the fields and settings for the account. Changing the account group after creation could lead to inconsistencies and errors in the accounting system. Therefore, it is important to carefully select the correct account group at the time of creation.

The correct answer is Client level. At the client level, the system stores the general data of a customer or vendor that can be accessed throughout the whole organization. This means that any customer or vendor data entered at the client level can be used by all the company codes within the organization. The client level is the highest level in the organizational structure, and it allows for centralized management of customer and vendor data.

In many business cases, particularly in logistics, you do not have to enter the segment manually.

When a document is deleted, its document number is permanently removed from the system. This means that the document number cannot be used again for any other purpose, including creating a new parked document. Therefore, the statement "It is not possible to reuse the document number of a deleted parked document" is true.

A validation and substitution can be valid for several company codes at the same time. This means that the same validation and substitution rules can be applied to multiple company codes within an organization. This allows for consistency and efficiency in managing and enforcing business rules across different company codes. Therefore, the statement that a validation and substitution cannot be valid for several company codes at the same time is false.

The statement is false because it states that the assignment field can be a combination of up to six fields with a minimum of 10 characters. However, it does not specify any maximum limit for the number of characters. Therefore, the statement is incomplete and cannot be considered as a correct answer.

The maximum dunning level that can be assigned to a dunning procedure is 9. Dunning is a process of reminding customers to pay their overdue invoices. It involves sending multiple reminders at different levels, with increasing intensity. The dunning levels typically start from 1 and go up to a maximum level. In this case, the maximum level is 9, indicating that the procedure allows for a total of 9 reminders to be sent to the customer before taking further action.

Document types are not created at company code level. In SAP, document types are created at the client level, which means they are applicable to all company codes within that client. Company codes can then be assigned to specific document types as needed. Therefore, the statement that document types are created at company code level is false.

In the procurement process, the creation of a purchase order is exclusively carried out in Materials Management. This step involves creating a formal document that specifies the details of the goods or services to be procured, such as quantity, price, delivery date, and vendor information. The purchase order serves as a legally binding contract between the buyer and the supplier, ensuring that the procurement process is properly documented and controlled. The other options, such as goods receipts and invoice receipts, are typically carried out in other departments, such as Warehouse Management and Finance, respectively. The creation of a sales order is not part of the procurement process and is typically handled in Sales and Distribution.

If the fiscal year differs from the calendar year, but the posting periods correspond to calendar months, it means that the financial reporting and accounting are done on a monthly basis. In this case, if the day limit for February is set to 29, it takes into consideration the occurrence of leap years, where February has an extra day. This ensures that the accounting records accurately reflect the actual number of days in February during leap years, maintaining consistency and accuracy in financial reporting. Therefore, the statement is true.

In order to utilize an account from the assigned chart of accounts in a company code, it is necessary to establish a company code segment for that account. This ensures that the account can be properly integrated and utilized within the specific company code's financial structure and reporting requirements.

The explanation for the given answer, True, is that in a payment run, all of the company codes must be from the same country. This ensures consistency and compliance with local regulations and financial systems. Mixing company codes from different countries could lead to complications in terms of tax laws, currency exchange rates, and reporting requirements. Therefore, it is necessary for all company codes in a payment run to be from the same country.

The payment terms of a credit memo usually do not apply because a credit memo is issued to correct an error or make an adjustment to a previous invoice. Therefore, the due date for payment is either the due date of the associated invoice or the baseline date of the document. This means that the credit memo does not have separate payment terms and follows the same payment schedule as the original invoice.

The possible first step in the procedure of making down payments in the customer area is to initiate a down payment request. This step involves the customer or the seller requesting a portion of the payment upfront before the goods or services are delivered. This request serves as a formal notification to the customer that a down payment is required and begins the process of collecting the necessary funds.

SAP S/4HANA can only run on an SAP HANA Database because it is specifically designed to leverage the capabilities and performance of the HANA platform. The HANA database is an in-memory database that provides real-time data processing and analytics, which is crucial for the advanced features and functionalities of SAP S/4HANA. Using any other database would not be compatible with the architecture and design of SAP S/4HANA, limiting its ability to deliver the desired performance and benefits.

Every company code should always have the "Blank" tolerance group. This is because the "Blank" tolerance group allows for unrestricted tolerance settings, meaning there are no restrictions or limits placed on the financial transactions within the company code. This provides flexibility and freedom for the company to set its own tolerance levels based on its specific needs and requirements.

The three types of tolerance groups in accounting are employee tolerance group, GL tolerance group, and customer/vendor tolerance group. An employee tolerance group is used to define tolerances for employees when processing accounting documents. GL tolerance group is used to define tolerances for general ledger accounts. Customer/vendor tolerance group is used to define tolerances for customer and vendor accounts. These tolerance groups help ensure that any discrepancies or deviations from the defined tolerances are flagged and can be addressed appropriately in the accounting processes.

This statement is false because a segment does not have a time reference. A segment refers to a specific portion or section of something, such as a line or a shape, and it does not inherently have any connection to time. Time reference is typically associated with events or actions that occur within a specific timeframe, not with segments. Therefore, the correct answer is false.

Cleared items contain the clearing document number and clearing date. The clearing document number is important for tracking and identifying the specific document that was cleared. The clearing date indicates the date when the item was cleared, providing a record of when the transaction was completed. These pieces of information are crucial for maintaining accurate financial records and ensuring that all transactions are properly accounted for.

In order to accurately track and report financial transactions, it is necessary to assign a revenue or expense account to all reconciliation accounts and general ledger accounts with open item transactions in foreign currency. This ensures that the revenue or expense associated with these transactions is properly recorded and accounted for. Therefore, the statement is true.

Special G/L indicators for customer and vendor down payments are not configured together. They are configured separately for customers and vendors.

Segments are not assigned to a hierarchy. Hierarchy refers to a system of organizing elements in a hierarchical order, where each element is ranked above or below others. However, in this case, there is no indication that segments are being assigned to a hierarchy. Therefore, the correct answer is false.

When preparing the balance statements for year-end closing, disputed or doubtful receivables should not be entered as flat-rate value adjustments. Instead, they should be accounted for separately and assessed individually based on their specific circumstances. This ensures that the financial statements accurately reflect the true value of the receivables and the potential risks associated with them.

The given statement is false. The run date is not always the date when you are supposed to start a dunning run. The run date refers to the date when the dunning run actually takes place, which may or may not be the same as the start date. The start date of a dunning run is typically determined based on various factors such as the payment terms, grace period, and the specific policies of the organization conducting the dunning process.

The special general ledger types that exist are noted items, automatic offsetting entries (statistical), and free offsetting entries. Noted items refer to transactions that are recorded separately from regular general ledger accounts, often used for items that need special attention or tracking. Automatic offsetting entries (statistical) are entries that are automatically generated to offset certain transactions for statistical purposes, such as recording statistical data for analysis. Free offsetting entries allow for the manual offsetting of transactions, providing flexibility in recording and balancing accounts.

The fiscal year variant does not specify a period as open or closed. It is used to define the structure and organization of fiscal years in financial accounting. It determines the start and end dates of the fiscal year, the number of posting periods, and other parameters. It does not have any functionality to open or close periods. Therefore, the statement is false.

The statement is false because the country chart of accounts number (alternative account number) is not entered in every chart of account segment. The alternative account number is a unique identifier for each account in the country chart of accounts, and it is not necessary or applicable to every segment of the chart of accounts.

The statement is false because the document change rules that are saved for documents posted in the SAP S/4HANA application do not apply to parked documents. Parked documents are temporary documents that have not yet been posted to the system, and therefore the document change rules do not affect them.

In SAP, posting keys are used to determine the type of posting that can be made in the system. Assets and Materials are two important components in SAP, and in order to use posting keys for these components, their corresponding SAP Components must be active. This means that the necessary settings and configurations for these components must be in place and enabled in the system. Therefore, the statement that "You can only use posting keys for Assets and Materials if the corresponding SAP Components are active" is true.

In a balance sheet, the balance of an account is not carried over to retained earnings. Instead, the balance sheet account shows the remaining balance at the end of a specific period. The balance sheet account does not become zero, but rather reflects the current balance of the account. Therefore, the correct answer is false.

Cross-validation is a technique used in machine learning to assess the performance of a model on unseen data. It involves splitting the dataset into multiple subsets or "folds" and training the model on some of the folds while testing it on the remaining fold. The process is repeated multiple times, with different folds used for training and testing each time. This allows for a more robust evaluation of the model's performance. In order to execute cross-validation with values of different characteristics, it is necessary to use multiple sets, not a single set. Therefore, the given statement is false.

The automatic clearing program allows a user to clear open items for both the general ledger and subledger accounts. This means that the program can reconcile and settle transactions in both the main general ledger and the subledger accounts, ensuring accurate and up-to-date financial records. The program may not specifically deal with currency or special ledger indicators, as these are not mentioned in relation to the automatic clearing program.

Customer and Vendor accounts can use the same number ranges. This means that it is possible for both customers and vendors to have account numbers that fall within the same range. This allows for easier management and organization of accounts, as well as simplifying the process of tracking and recording transactions.

S/4HANA Finance provides several business benefits. One benefit is reduced system complexity, which means that the system becomes simpler and easier to manage. Another benefit is having a single source of truth on the line item level, ensuring accurate and consistent financial data. Additionally, S/4HANA Finance allows for automatic updates of custom applications to SAP HANA standards, saving time and effort. Lastly, it enables overall reporting across financial applications, providing a comprehensive view of financial performance.

Customers who do not have a dunning procedure in the master record are not dunned using default dunning procedure.

In the configuration of SAP S/4HANA, it is not necessary to assign clearing accounts to every possible combination of company codes. The assignment of clearing accounts depends on the specific requirements and business processes of an organization. Therefore, the statement that you must always assign clearing accounts to every possible combination of company codes is false.

An automatic offsetting entry refers to a transaction that is recorded automatically to offset or balance another transaction. In this case, the posting of a guarantee of payment can be considered an example of an automatic offsetting entry. When a guarantee of payment is posted, it serves as a form of security or assurance that a payment will be made. This entry helps to offset any potential losses or risks associated with the transaction, ensuring that the payment will be fulfilled.

A one-time account master record does not contain information about a specific vendor or customer. Instead, it contains information about a temporary or one-time transaction with a vendor or customer. This record is used for a single transaction and is not meant to be stored as a permanent record. Therefore, the correct answer is False.

When changing parked documents, there are certain fields that cannot be modified. These include the currency, document types or document number, company code, and account assignment objects. Modifying these fields could potentially lead to inconsistencies in the financial records or disrupt the overall accounting process. Therefore, these fields are locked and cannot be changed when dealing with parked documents.

The system chooses the correspondence type that is assigned to the tolerance group. This means that the correspondence type for the automatic payment notice is determined based on the settings and preferences of the tolerance group that the document belongs to.

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The reference number and document header text can be changed in the document header. The reference number is a unique identifier for the document, and it can be modified if needed. The document header text is a field where additional information or a brief description of the document can be entered, and it can also be edited. On the other hand, the document date and currency exchange rate are typically fixed and cannot be changed in the document header.

The call-up points that have been provided for Financial Accounting (FI) are Document Header, Document Line, and Complete Document. These call-up points refer to specific sections or components within the FI system where information or data can be entered or retrieved. The Document Header is the main section of a financial document that contains general information such as document type, posting date, and document number. The Document Line refers to the individual line items within a document that represent specific transactions or entries. The Complete Document refers to the entire financial document, including both the header and line items.

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The objects that are relevant to the dunning program configuration include dunning levels, expenses or charges, and minimum amounts. Dunning levels determine the progression of reminders or actions to be taken for overdue payments. Expenses or charges refer to any additional fees or costs associated with the dunning process. Minimum amounts specify the threshold below which a customer's overdue balance triggers the dunning process. Bank selection, however, is not directly related to the configuration of the dunning program.

The checks for archiving G/L accounts (master data) include verifying if a deletion indicator has been set and checking if there are still documents associated with the accounts. These checks are important to ensure that the G/L accounts can be safely archived without any data loss or inconsistencies. If a deletion indicator has been set, it indicates that the account is marked for deletion and can be safely archived. Additionally, checking for the presence of documents helps to ensure that no important data or transactions are still linked to the G/L accounts before archiving them.

You can park documents for both customer accounts and general accounts. Parking documents refers to temporarily saving unfinished or incomplete transactions in the system without posting them. This allows users to review and make any necessary changes before finalizing the transaction. Material accounts and sales accounts, on the other hand, are not typically associated with document parking.

During a payment run, the system performs several activities. Firstly, it exports a list of documents to be paid. Secondly, it makes postings to the general ledger (G/L) and accounts payable/accounts receivable (AP/AR) subledgers. Thirdly, it clears open items, ensuring that all outstanding payments are settled. Lastly, the system supplies the necessary data to the print programs, allowing for the generation of payment-related documents.

The special general ledger types of noted items do not have a zero balance check in the system, meaning that the system does not automatically check for a zero balance in these types of items. Additionally, no postings are made on an offsetting account for noted items, and they are assigned to an alternative reconciliation account but not actually posted.

The statement suggests that a normal document entry can only be posted if the balance is equal to zero. However, the correct answer is False, indicating that this statement is incorrect. It implies that a normal document entry can be posted regardless of the balance being zero or not.

The given statement is false. If there is no entry or if a runtime value is empty, the system does not use a minimum runtime of 999 days.

Database backups and data archiving are two separate processes that serve different purposes. Database backups involve creating copies of the database at a specific point in time to ensure data can be restored in case of a failure or loss. On the other hand, data archiving involves moving data that is no longer actively used to a separate storage system for long-term retention and compliance purposes. While backups are important for disaster recovery, they are not dependent on data archiving.

You can use the options "Change chart of account data," "Change company code data," and "Change account descriptions" to change the G/L account master using collective processing. These options allow you to make changes to the chart of accounts, company code data, and account descriptions, respectively. By using collective processing, you can efficiently make these changes in bulk rather than individually modifying each account.

The statement suggests that it is possible to review the exception list before executing a payment proposal run. However, the correct answer is false, indicating that it is not possible to review the exception list before executing the payment proposal run.

The criteria that usually differentiate between document change rules are the account type and company codes. These two factors play a crucial role in determining the specific rules and regulations that govern document changes. The account type refers to the classification of accounts based on their nature, such as assets, liabilities, or equity. On the other hand, company codes represent different divisions or entities within a company. By considering these criteria, organizations can establish appropriate guidelines and restrictions for modifying documents, ensuring accuracy and compliance with internal policies.

Possible reasons for an invoice not being paid include having a debit balance on the invoice, selecting an invalid house bank for payment, and the payment amount being less than the specified minimum amount for payment.

In the customer or vendor master record, the terms of payment can be entered in the company code segment, sales area segment, and purchasing organization segment. The company code segment allows for the definition of payment terms specific to each company code. The sales area segment allows for the definition of payment terms specific to each sales area, which includes the sales organization, distribution channel, and division. The purchasing organization segment allows for the definition of payment terms specific to each purchasing organization. Therefore, the terms of payment can be entered in these three segments of the customer or vendor master record.

An archiving object consists of three main components: the data declaration part, customizing settings, and programs. The data declaration part defines the structure and format of the data that will be archived. Customizing settings determine the specific criteria and rules for archiving, such as which data should be included or excluded. Programs are responsible for executing the archiving process, including data selection, deletion, and storage. Variables, on the other hand, are not components of an archiving object, as they are used to store temporary data and are not directly related to the archiving process.

The chart of accounts segment of a G/L account includes the account number, control fields, and consolidation fields. The account number is used to uniquely identify the account and categorize it within the chart of accounts. Control fields are used to define specific settings and restrictions for the account, such as whether it is a balance sheet or income statement account. Consolidation fields are used to group accounts together for financial reporting purposes. Currency fields, on the other hand, are not entered in the chart of accounts segment as they are used to record transactions in different currencies.

The field status with the lowest priority in G/L accounts is Optional Entry. In the context of SAP, the priority of field statuses is determined from Suppressed, Hidden, Required to Optional. This means that if a field is marked as optional, it will be overridden by any other status (Required, Hidden, or Suppressed) if there is a conflict. Therefore, Optional Entry has the lowest priority.

A company code can be assigned several workflow variants: This statement is incorrect. A company code can only be assigned one workflow variant.

A task can be assigned only one possible processor: This statement is correct. A task can only be assigned to one processor.

It is possible to design multilevel workflow sequences: This statement is correct. It is possible to design workflow sequences with multiple levels.

The same workflow variant can be assigned to several company codes: This statement is correct. It is possible to assign the same workflow variant to multiple company codes.

In an integrated scenario, the billing document is created in Financial Accounting. This is because the billing process involves recording and managing the financial aspects of a transaction, such as generating invoices, tracking payments, and updating the general ledger. Sales and Distribution, Accounting, and Materials Management are also important components in the overall process, but the creation of the billing document specifically falls under the domain of Financial Accounting.

The system chooses the correspondence type assigned to the first line item because it is the first line item where the short payment is posted with the reason code DDG - Damaged Goods.

The statement is incorrect because transactions in the subledgers are not always posted on the reconciliation account in the general ledgers. Subledgers and general ledgers are separate accounting records, and while transactions in the subledgers may be summarized and recorded in the general ledgers, they are not always posted directly to the reconciliation account.

The dunning clerk's work involves managing and tracking overdue accounts and payments. The dunning history list would provide a record of previous dunning attempts and actions taken. The list of vendor balances in local currency would help the clerk in monitoring outstanding balances and identifying vendors with overdue payments. The blocked account list would be useful for identifying accounts that have been blocked due to non-payment or other issues. Therefore, all three lists mentioned would support the dunning clerk's work.