Provision IT Policy Quiz

By using a strong password and changing it often, you prevent outsiders from gaining access to our company data

This is one of the most common methods for gaining access to our network by outsiders.

Customer and client information can be accessed or viewed by investors, vendors, or contractors while you are away from your computer. Always lock your comptuer with a password while you are away.

All shared data should be stored in a team drive on the network where it is accessible and backed up.

These activities have no place in a professional setting and should not be accessed using your computer.

All data which is stored on your computer or any network drive is property of Provision Ministry Group.

This form of social engineering can be used to gain access to a computer or network. Outsiders may purposely "drop" a drive which contains a trojan virus or other malware which can give them outside access to our network or cause problems with your computer.

If you are a full-time home-based employee, the Provision IT Department will assist you with computer-related work issues at home. If you do not work full-time at home, IT will spend up to 20 minutes by phone to assist you with work related issues.

The current policy requires users to change their passwords every 30 days. Passwords must also be changed randomly and not follow any patterns.

The screensaver/idle timeout should be set to 10-15 minutes when you have access to customer files. This is necessary to ensure the security and privacy of the customer information. If the screensaver/idle timeout is set to a shorter time, there is a risk of unauthorized access to the customer files if the computer is left unattended. On the other hand, if the timeout is set to a longer time, there is a higher chance of someone accessing the customer files without proper authorization. Therefore, setting the screensaver/idle timeout to 10-15 minutes strikes a balance between security and convenience.

Passwords must be at least 8 characters long and contain at least 3 of the following: uppercase, lowercase, numbers, and symbols.

Only the People Services Manager or CEO have the right to grant this permission to any individual.

The current life-cycle for all laptops is 2-3 years and desktops 3-4 years. The IT Department tracks the life of every computer and will replace it when timing and budgeting allows. Please do not contact the IT department to request a new computer or ask when you will get a new one.

You may call, email, or submit a ticket online. The IT personnel are very friendly and love to help, but they have short attention spans. If you ask for something when you bump into them in the hall, chances are they will be stopped by 5 other people and will probably forget your issue by the time they return to their desk. Please try to submit a ticket or call the IT service desk.

You may not disclose your password to ANYONE except the IT Department in response to a specific call for service or in the execution of their regular assigned duties.

The Internet is a tool that we use, but it can be abused by accessing materials inappropriate for Provision Ministry Group. Streaming videos and music drains network resources and causes the network to run slowly for everyone.

These types of files can be used to execute viruses and malware. If you receive ANY attachment that is unsolicited, DO NOT OPEN IT and delete the email immediately.