Project Management Processes Quiz Questions

1. There are five project management processes that allow projects to move from start to completion. Which one of the following is not one of the project management process groups?

Initiating

Planning

Communicating

Closing

Communications is an activity that will consume much of the project manager's time, but it is not one of the five process groups.

Explanation

Communications is an activity that will consume much of the project manager's time, but it is not one of the five process groups.

2. Of the following, which is the logical order of the project management processes?

Initiating, planning, monitoring and controlling, executing

Planning, initiating, monitoring and controlling, executing, closing

Initiating, planning, executing, monitoring and controlling, closing

Planning, initiating, executing, closing

Initiating, planning, executing, monitoring and controlling, and closing is the correct order of the processes presented.

Explanation

Initiating, planning, executing, monitoring and controlling, and closing is the correct order of the processes presented.

3. Which of the project management processes is progressively elaborated?

Planning

Communicating

Contract administration

Closing

Planning is an iterative process, which is also progressively elaborated. Throughout the project, the project team and the project manager will revisit the planning processes to consider, update, and react to conditions and circumstances within the project.

Explanation

Planning is an iterative process, which is also progressively elaborated. Throughout the project, the project team and the project manager will revisit the planning processes to consider, update, and react to conditions and circumstances within the project.

4. Which of the following processes happens in the closing process?

Activity definition

Cost budgeting

Quality planning

Close procurement

Close procurement is the only process that happens during the closing process group.

Explanation

Close procurement is the only process that happens during the closing process group.

5. Which of the following is considered an output of risk management planning?

Activity lists

WBS

The risk management plan

The scope management plan

C. The risk management plan is the output of the risk management planning process.

Explanation

C. The risk management plan is the output of the risk management planning process.

6. The information from the initiating phase is input into which of the following processes?

Planning

Executing

Controlling

All of the project phases

The initiating processes serve as a direct input to the planning processes.

Explanation

The initiating processes serve as a direct input to the planning processes.

7. The information from the planning phase is input into which of the following processes?

Initiating

Monitoring and controlling

Executing

Closing

The outputs of the planning phase are a direct input to the executing processes.

Explanation

The outputs of the planning phase are a direct input to the executing processes.

8. In order to create a network diagram, the project manager needs which of the following?

Activity sequencing

Project sponsor approval of the WBS

The WBS dictionary

A cost baseline

A. The network diagram illustrates the sequence of events within the project.

Explanation

A. The network diagram illustrates the sequence of events within the project.

9. Which of the following is representative of a project constraint?

A project that must be finished by year's end

That 45 stakeholders exist on a long-term project

The requirement to complete EVM

The requirement to produce a new product

A is the best choice, since it is a time constraint.

Explanation

A is the best choice, since it is a time constraint.

10. Frances is the project manager of the JHG Project. This project is similar to a recent project she completed for another customer. Which planning process will Frances need to finish first to ensure the project is completed successfully?

Contract planning

Scope definition

Activity sequencing

Quality planning

B. Even though the projects are similar, Frances must still define the project scope.

Explanation

B. Even though the projects are similar, Frances must still define the project scope.

11. Which process represents an ongoing effort throughout the project?

Lessons learned

Planning

Closing

EVM

Planning is the iterative process evident throughout the project.

Explanation

Planning is the iterative process evident throughout the project.

12.

Which of the following planning processes is concerned with reporting relationships?

Organizational planning

Human resource planning

Scope planning

Activity definition

Human resource planning is the facilitating planning process that defines roles and responsibilities—and the reporting structure within the project.

Explanation

Human resource planning is the facilitating planning process that defines roles and responsibilities—and the reporting structure within the project.

13. You have requested that several of the stakeholders participate in the different phases of the project. Why is this important?

It prevents scope creep.

It allows for scope constraints.

It improves the probability of satisfying the customer requirements.

It allows for effective communications.

By involving the stakeholders at different aspects of the project, their requirements are more likely to be met. Specifically, scope verification ensures that the stakeholders are seeing that phase deliverables, project progress, quality, and expectations are being met.

Explanation

By involving the stakeholders at different aspects of the project, their requirements are more likely to be met. Specifically, scope verification ensures that the stakeholders are seeing that phase deliverables, project progress, quality, and expectations are being met.

14. Of the following, which process is most concerned with mitigation?

Quality planning

Risk response planning

Procurement planning

Risk identification

Mitigation is a response to risk

Explanation

Mitigation is a response to risk

15. Which project management knowledge area coordinates the efforts of the five process groups?

Project integration management

Project planning

Project management plan creation process

Monitoring and controlling

A. The project integration management knowledge area coordinates the activities of the project's initiation, planning, executing, monitoring and controlling, and closing.

Explanation

A. The project integration management knowledge area coordinates the activities of the project's initiation, planning, executing, monitoring and controlling, and closing.

16. The ongoing process of project planning is also known as

Constant integration planning

Rolling wave planning

Continuous planning

Rolling wave planning is a description of the planning process in most large projects. It requires the project manager and the project team to revisit the planning process to address the next phase, implementation, or piece of the project.

Explanation

Rolling wave planning is a description of the planning process in most large projects. It requires the project manager and the project team to revisit the planning process to address the next phase, implementation, or piece of the project.

17.

You are a project manager of a large construction project. There are many different stakeholders involved in the project, and each has their own opinion as to what the project should create. To maintain communication, set objectives, and document all decisions, you can say that larger projects generally require

A larger budget

More detail

Phase gate estimating

A large project team

B. Larger projects require more detail.

Explanation

B. Larger projects require more detail.

18. All of the following are processes that happen within the project cost management knowledge area except for which one?

Cost estimating

Control cost

Determine the project budget

Establishing the resource estimates

D. Establishing the resource estimates happens during project time management.

Explanation

D. Establishing the resource estimates happens during project time management.

19. You are the project manager for the FTG Project. This project will affect several lines of business, and controversy on the project deliverables already abounds. You have 45 key stakeholders on this project representing internal customers from all areas of your organization. With this many stakeholders, what challenge will be the most difficult for the project's success?

Communication

Managing stakeholder expectations

Managing scope creep

Coordinating communications between the project manager, project team, and the project stakeholders

On a project with 45 key stakeholders, the project manager must work to manage stakeholder expectations. Given the impact of the project and the identified controversy, the project manager will need to proceed with caution to ensure the project deliverables meet the required expectations of the stakeholders.

Explanation

On a project with 45 key stakeholders, the project manager must work to manage stakeholder expectations. Given the impact of the project and the identified controversy, the project manager will need to proceed with caution to ensure the project deliverables meet the required expectations of the stakeholders.

20. You are the project manager for the BKL Project. This type of project has never been attempted before by your organization. The stakeholders already have high requirements for the project deliverables, and you need to create a change control system. This system should be controlled by which of the following?

A formal change control form

It should be completed by the team.

The change control board

It is specific to the organizational structure.

C. A change control board (CCB) will review and approve changes to the project scope. Due to the high requirements of the stakeholders, a CCB can help fend off unneeded changes and allow the project manager to focus on the project management activities, rather than the potential flood of change requests.

Explanation

C. A change control board (CCB) will review and approve changes to the project scope. Due to the high requirements of the stakeholders, a CCB can help fend off unneeded changes and allow the project manager to focus on the project management activities, rather than the potential flood of change requests.

21. You are the project manager for the AQA Project. You would like to include several of the customers in the project planning sessions, but your project leader would like to know why the stakeholders should be involved since your project team will be determining the best method to reach the project objectives. You explain to the project leader that the stakeholders should be included because

It generates goodwill between the project team and the stakeholders.

It allows the stakeholders to see the project manager as the authority of the project.

It allows the project team to meet the stakeholders and express their concerns regarding project constraints.

It allows the stakeholders to realize the shared ownership of the project.

Involving the stakeholders in the planning processes allows for shared ownership of the project.

Explanation

Involving the stakeholders in the planning processes allows for shared ownership of the project.

22. Complete this statement: Projects fail

At the beginning, not at the end

During initiating, not closing

Because of inadequate project managers

Because of the project manager

A. Projects fail at the beginning, not at the end. A poor requirements document, inadequate needs assessments, unfulfilled planning, and earlier processes can contribute to project failure.

Explanation

A. Projects fail at the beginning, not at the end. A poor requirements document, inadequate needs assessments, unfulfilled planning, and earlier processes can contribute to project failure.

23. What is a project process?

The creation of a product or service

The progressive elaboration resulting in a product

A series of actions that brings about a result

A series of actions that allows the project to move from concept to deliverable

A process is a series of actions bringing about a result. Recall that processes exist in projects and in project phases.

Explanation

A process is a series of actions bringing about a result. Recall that processes exist in projects and in project phases.

24. Within a project, there are two distinct types of processes. Which of the following processes is unique to the project?

EVM processes

Project management planning

IPECC

A product-oriented process

Product-orientated processes are unique to the product the project is creating.

Explanation

Product-orientated processes are unique to the product the project is creating.

25. Which of the following processes happen in the correct order?

Activity definition, scope planning, activity duration estimating, cost budgeting

Scope planning, resource planning, activity duration estimating, activity sequencing

Scope definition, scope planning, activity definition, activity sequencing

Define scope, define activities, plan quality

The correct order is scope definition, activity definition, and then plan quality.

Explanation

The correct order is scope definition, activity definition, and then plan quality.