Office Administration And Office Management Quiz

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| By Theodoreter
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Theodoreter
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Quizzes Created: 2 | Total Attempts: 9,152
Questions: 10 | Attempts: 8,993

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Office Administration And Office Management Quiz - Quiz

Office administration and office management is a vital course to not only office managers but also for receptionists. The quiz below tests on the fundamentals of office management. Take it up and see how much you know on the subject.


Questions and Answers
  • 1. 

    The purpose of a shredder is to

    • A.

      Destroy documents received by the Mailing Department

    • B.

      Destroy documents that companies may not want competitors to access

    • C.

      Destroy financial statements crucial to the organization and stakeholders

    • D.

      Destroy all documents

    Correct Answer
    B. Destroy documents that companies may not want competitors to access
    Explanation
    The purpose of a shredder is to destroy documents that companies may not want competitors to access. Shredding documents ensures that sensitive information is properly disposed of and cannot be easily reconstructed or accessed by unauthorized individuals. This helps protect a company's confidential information and maintain a competitive advantage.

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  • 2. 

    Photocopying machines can perform all of the functions except

    • A.

      It allows mass replications of an original document.

    • B.

      Enlargement and reduction

    • C.

      Copying on both sides of the sheet of paper

    • D.

      They can print up to 120 pages per minute

    Correct Answer
    D. They can print up to 120 pages per minute
    Explanation
    Photocopying machines are capable of performing various functions such as mass replications, enlargement and reduction, and copying on both sides of the sheet of paper. However, the statement "They can print up to 120 pages per minute" suggests that photocopying machines have a printing capability, which is not a function typically associated with photocopying machines. Therefore, this statement does not align with the functions of photocopying machines, making it the correct answer.

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  • 3. 

    A photocopying machine is

    • A.

      An high-speed digital printing system designed mainly for high-volume photocopying and printing.

    • B.

      A multifunctional system/electronic device.

    • C.

      An electronic duplicator that fuses a reproduced image to plain bond paper.

    • D.

      None of the above

    Correct Answer
    C. An electronic duplicator that fuses a reproduced image to plain bond paper.
    Explanation
    The correct answer is "an electronic duplicator that fuses a reproduced image to plain bond paper." This answer accurately describes the function of a photocopying machine, which is to duplicate an image and fuse it onto plain bond paper. The other options are incorrect because they do not fully capture the purpose or functionality of a photocopying machine.

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  • 4. 

    Collating refers to 

    • A.

      Collecting and combining (texts, information, or sets of figures) in proper order

    • B.

      Storing information in chronological order

    • C.

      Copying and organizing data based on their nature

    • D.

      All of the above

    Correct Answer
    A. Collecting and combining (texts, information, or sets of figures) in proper order
    Explanation
    Collating refers to collecting and combining texts, information, or sets of figures in proper order. This process involves gathering different pieces of data and arranging them systematically to create a cohesive whole. It does not specifically refer to storing information in chronological order or organizing data based on their nature. Therefore, the correct answer is "Collecting and combining (texts, information, or sets of figures) in proper order."

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  • 5. 

    Photocopiers and Risographs can perform the function of DUPLICATION

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Photocopiers and Risographs are both machines that can create multiple copies of a document. They use different technologies, with photocopiers using light and toner to reproduce the image, while Risographs use a stencil and ink. However, both machines are capable of duplicating a document, making the statement true.

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  • 6. 

    Computers can žhelps reduce the time information is structured/composed. For example, typing business correspondents

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Computers can indeed help reduce the time it takes to structure and compose information. With the use of word processing software, typing and formatting business correspondences becomes faster and more efficient. Features like spell check, auto-correct, and templates further aid in streamlining the process. Therefore, the statement is true.

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  • 7. 

    A Projector žonly allows organizations to display budget plans, sales fluctuation, management decisions, new product/development 

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement suggests that a projector only allows organizations to display certain types of information such as budget plans, sales fluctuation, management decisions, and new product/development. However, this is not true as projectors can be used for a wide range of purposes including displaying presentations, videos, images, and any other type of content that can be projected onto a screen or surface. Therefore, the correct answer is false.

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  • 8. 

    A Projector can be used to enlarge images onto a screen or wall for audiences to view. 

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    A projector is a device that can be used to display images or videos on a larger screen or wall. It works by projecting light through a lens onto a surface, creating an enlarged version of the image. This allows audiences to view the content more easily, especially in situations where a smaller screen may not be sufficient. Therefore, the statement that a projector can be used to enlarge images onto a screen or wall for audiences to view is true.

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  • 9. 

    A Risograph is best appropriate for 

    • A.

      High speed digital printing and copying

    • B.

      Reducing the time information is organized

    • C.

      Allowing information to be copied between servers

    • D.

      Producing documents in short time span

    Correct Answer
    A. High speed digital printing and copying
    Explanation
    A Risograph is best appropriate for high speed digital printing and copying because it is a type of digital duplicator that uses a stencil-based printing process. It is known for its fast printing speed and ability to produce large quantities of prints in a short amount of time. This makes it ideal for tasks that require quick and efficient printing and copying, such as mass producing flyers, brochures, or newsletters.

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  • 10. 

    A Guillotine 

    • A.

      Works similar to a photocopier

    • B.

      Can reproduce information similar to a Risograph

    • C.

      Performs similar functions to that of a shredder

    • D.

      All of the above

    Correct Answer
    C. Performs similar functions to that of a shredder
    Explanation
    The correct answer is "performs similar functions to that of a shredder." A guillotine is a device used for cutting paper or other materials in a straight line. Similarly, a shredder is also used for cutting paper into small pieces. Both the guillotine and the shredder perform similar functions of cutting or destroying paper, making them comparable in terms of their purpose.

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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • May 19, 2011
    Quiz Created by
    Theodoreter
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