Office Tools And Equipment

The filing cabinet is designed specifically for the purpose of safely storing files. It typically has multiple drawers with locks to ensure the security of the stored files. This makes it an ideal storage solution for important documents, allowing them to be organized and easily accessible while also protecting them from damage or unauthorized access. Therefore, it is reasonable to conclude that the filing cabinet is indeed used to store files safely.

Office tools are smaller and less expensive compared to office equipment. Office tools refer to items such as pens, pencils, staplers, rulers, and other small accessories that are commonly used in an office setting. These tools are typically affordable and easily replaceable. On the other hand, office equipment refers to larger and more costly items such as printers, scanners, computers, and furniture. These items are generally bigger in size and require a larger investment. Therefore, office tools are the smaller and less expensive option compared to office equipment.

A computer is an office machine that allows you to access the internet. With internet connectivity, you can browse websites, send and receive emails, access online services, and perform various tasks online. Computers are equipped with web browsers and network adapters that enable internet access, making them an essential tool for accessing and utilizing the vast resources available on the internet.

A printer is a device that allows for information from the computer to be printed onto a piece of paper. It is designed specifically for this purpose and is able to reproduce text, images, and other content onto physical paper. Unlike a franking machine, fax machine, or photocopier, which have different functions, a printer is specifically designed to transfer digital information onto paper, making it the correct answer in this case.

A franking machine is an office machine that allows the user to put a stamped impression on an envelope. This machine is commonly used by businesses to accurately calculate and print postage on outgoing mail. It eliminates the need for manual stamping and ensures that the correct amount of postage is applied to each envelope.

A fax machine would be the best option to send a copy of a document overseas urgently. Fax machines allow for the quick and efficient transmission of documents over long distances. Unlike a filing cabinet or computer, which would require physical transportation of the document, a fax machine can send a digital copy of the document instantly. Additionally, a fax machine is more reliable than a telephone, as it ensures that the document is received in its original format without any loss of information.

A guillotine is considered an equipment because it is a large and heavy device used for a specific purpose, which is to carry out executions by decapitation. It is not a handheld tool that can be easily carried or used for various tasks.

A scanner is not typically considered an office tool because it is not used for basic office tasks like organizing paperwork or creating documents. Scanners are primarily used for digitizing physical documents or images, making them more suitable for specialized tasks like archiving or editing. In contrast, a paper puncher, folders, and post-it notes are all commonly used office tools for tasks such as organizing paperwork, filing documents, and leaving reminders.

John would use a paper shredder to destroy the document because it is specifically designed to cut paper into small pieces, making it difficult or impossible to reconstruct the information. By using a paper shredder, John can ensure that the document is completely destroyed and cannot be accessed or read by anyone else.

Miss. Anderson in the main office uses a guillotine to cut the notes that she has typed on one paper before sending them home to parents. A guillotine is a tool with a sharp blade that is used for cutting paper or other materials cleanly and accurately. By using a guillotine, Miss. Anderson can ensure that the notes are neatly cut and ready to be distributed to the parents.