Hit101 - Lesson 7, Ch. 8 Online Assessment

36 Questions
Online Assessment Quizzes & Trivia

Ch. 8 - Health Information Technlogy Functions

Sample Question

Removing health records from the storage area to allow space for more current records is called ___.

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Questions and Answers
  • 1. 
    Removing health records from the storage area to allow space for more current records is called ___.
    • A. 

  • 2. 
    In which of the following system are all encounters or patient visits kept in one folder?
    • A. 

      Serial numbering system

    • B. 

      Unit numbering system

    • C. 

      Straight numerical filing systems

    • D. 

      Middle-digit filing system

  • 3. 
    Which of the following is the key to the identification and location of a patient's health record?
    • A. 

      Disease Index

    • B. 

      Outguide

    • C. 

      Deficiency slip

    • D. 

      MPI

  • 4. 
    • A. 

      Unit

    • B. 

      Serial-Unit

    • C. 

      Serial

    • D. 

      Alphabetic

  • 5. 
    In which numbering system does a patient admitted to a healthcare facility on three different occasions receive three different health record numbers?
    • A. 

      Unit

    • B. 

      Serial

    • C. 

      Terminal Digit

    • D. 

      Alphabetic

  • 6. 
    Facts and Figures are:
    • A. 

      Data

    • B. 

      Datum

    • C. 

      Information

    • D. 

      Data sets

  • 7. 
    • A. 

      Every form should have a unique identification number

    • B. 

      Every form should have a clear, concise title.

    • C. 

      Bright colors should be used to identify forms.

    • D. 

      Paper ranging from twenty to twenty-four pounds in weight should be used for forms that will be copied, faxed or scanned.

  • 8. 
    • A. 

      Keystrokes should be minimized by using pop-up menus.

    • B. 

      Electronic forms should use completeness checks.

    • C. 

      Electronic forms should use radio buttons for multiple selections of items.

    • D. 

      Electronic forms should use text boxes to enter text.

  • 9. 
    • A. 

      Good for low-volume record activity

    • B. 

      Uneven expansion of file shelves or cabinets

    • C. 

      Easy to create

    • D. 

      No reliance on an index or authority file

  • 10. 
    In healthcare organizations, the authority file for identification of a patient's health record is usually called what?
    • A. 

      MPI

    • B. 

      Disease Index

    • C. 

      Physician Index

    • D. 

      Patient Registry

  • 11. 
    • A. 

      Outguide folder

    • B. 

      Requisition

    • C. 

      MPI

    • D. 

      Patient Registry

  • 12. 
    • A. 

      Allows random access for retrieval of documents

    • B. 

      Can be viewed by more than one person at a time

    • C. 

      Can be viewed from locations remote from the HIM department

    • D. 

      Is a paperless system

  • 13. 
    • A. 

      Chart deficiency system

    • B. 

      Chart tracking system

    • C. 

      Abstracting system

    • D. 

      MPI

  • 14. 
    “Loose” reports are health record forms that ___.
    • A. 

      Are maintained separately from the health record.

    • B. 

      Are not part of the legal health record.

    • C. 

      Are received by the HIM department and added to the health record after it has been processed.

    • D. 

      Are misfiled.

  • 15. 
    In a paper-based system, the completion of the chart is usually monitored in a special area of the HIM department called the ____.
    • A. 

      Incomplete record file.

    • B. 

      Permanent file.

    • C. 

      Temporary file.

    • D. 

      Remote storage file.

  • 16. 
    In which of the following systems are all encounters or patient visits kept in one folder?
    • A. 

      Serial numbering system

    • B. 

      Unit numbering system

    • C. 

      Straight numerical filing system

    • D. 

      Middle-digit filing system

  • 17. 
    • A. 

      Disease index

    • B. 

      Outguide

    • C. 

      Deficiency slip

    • D. 

      MPI

  • 18. 
    • A. 

      Unit

    • B. 

      Serial-unit

    • C. 

      Serial

    • D. 

      Alphabetic

  • 19. 
    In which numbering system does a patient admitted to a healthcare facility on three different occasions receive three different health record numbers?
    • A. 

      Unit

    • B. 

      Serial

    • C. 

      Terminal-digit

    • D. 

      Alphabetic

  • 20. 
    • A. 

      Checking that all forms contain the patient’s name and health record number

    • B. 

      Checking that all forms and reports are present

    • C. 

      Checking that every word in the record is spelled correctly

    • D. 

      Checking that reports requiring authentication have signatures

  • 21. 
    • A. 

      Every form should have a unique identification number.

    • B. 

      Every form should have a clear, concise title.

    • C. 

      Bright colors should be used to identify forms.

    • D. 

      Paper ranging from twenty to twenty-four pounds in weight should be used for forms that will be copied, faxed, or scanned.

  • 22. 
    • A. 

      Keystrokes should be minimized by using pop-up menus.

    • B. 

      Electronic forms should use completeness checks.

    • C. 

      Electronic forms should use radio buttons for multiple selections of items.

    • D. 

      Electronic forms should use text boxes to enter text.

  • 23. 
    • A. 

      Easy to train new personnel to file

    • B. 

      Uneven expansion of file shelves or cabinets

    • C. 

      Ease of creation

    • D. 

      No reliance on an index or authority file

  • 24. 
    In healthcare organizations, what is the authority file for identification of a patient’s health record usually called?
    • A. 

      MPI

    • B. 

      Abstract file

    • C. 

      Physician index

    • D. 

      Patient registry

  • 25. 
    Which of the following is a request from a clinical area to charge out a health record?
    • A. 

      Outguide folder

    • B. 

      Requisition

    • C. 

      MPI

    • D. 

      Patient registry

  • 26. 
    A quantitative review of the health record for missing reports and signatures that occurs when the patient is in the hospital is referred to as a _____
    • A. 

      Prospective review

    • B. 

      Retrospective review

    • C. 

      Concurrent review

    • D. 

      Peer review

  • 27. 
    A health record with deficiencies that is not complete within the timeframe specified in the medical staff rules and regulations is called a/an _________.
    • A. 

      Suspended record.

    • B. 

      Delinquent record.

    • C. 

      Pending record.

    • D. 

      Illegal record.

  • 28. 
    In which department/unit does the health record typically begin?
    • A. 

      HIM department

    • B. 

      Patient registration/Admitting

    • C. 

      Nursing unit

    • D. 

      Billing department

  • 29. 
    Match the name of the medical record numbering system in the left column with its description in the right column. Unit Numbering System
    • A. 

      A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations.

    • B. 

      B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. 

      C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters.

    • D. 

      D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. 

      E. Patient’s social security number is assigned as their patient number

  • 30. 
    Match the name of the medical record numbering system in the left column with its description in the right column. Serial Numbering System
    • A. 

      A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations.

    • B. 

      B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. 

      C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters. f

    • D. 

      D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. 

      E. Patient’s social security number is assigned as their patient number

  • 31. 
    Match the name of the medical record numbering system in the left column with its description in the right column. Serial-Unit Numbering System
    • A. 

      A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations.

    • B. 

      B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. 

      C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters.

    • D. 

      D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. 

      E. Patient’s social security number is assigned as their patient number

  • 32. 
    Match the name of the medical record numbering system in the left column with its description in the right column. Social Security Numbering System
    • A. 

      A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations. f

    • B. 

      B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. 

      C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters.

    • D. 

      D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. 

      E. Patient’s social security number is assigned as their patient number

  • 33. 
    Match the filing system in the left hand column with its description from the right hand column.Alphabetic Filing System
    • A. 

      A. A variation of terminal digit filing, which assigns the middle digits as primary, digits on the left as secondary and digits on the right as tertiary

    • B. 

      B. Records are filed in straight chronological order, according to patient number, from lowest to highest

    • C. 

      C. Health record filing system in which the last digit or group of last digits is used, followed by the middle and first units of numbers

    • D. 

      D. The patient’s last name, first name and middle initial are used to file patient records

    • E. 

      E. The patient's social security number is used to file patient records

  • 34. 
    Match the filing system in the left hand column with its description from the right hand column.Straight Numeric Filing
    • A. 

      A. A variation of terminal digit filing, which assigns the middle digits as primary, digits on the left as secondary and digits on the right as tertiary

    • B. 

      B. Records are filed in straight chronological order, according to patient number, from lowest to highest

    • C. 

      C. Health record filing system in which the last digit or group of last digits is used, followed by the middle and first units of numbers

    • D. 

      D. The patient’s last name, first name and middle initial are used to file patient records

    • E. 

      E. The patient's social security number is used to file patient records

  • 35. 
    Your HIM Department has an excessive rate of misfiles in your terminal digit filing system. Which of the following changes best address this problem?
    • A. 

      Color code the folders

    • B. 

      Implement an automated record tracking system

    • C. 

      Eliminate the use of outguides

    • D. 

      Add file staff

  • 36. 
    In a manual record tracking system, outguides replace a file that has been checked out of the system. A secondary function of outguides is to
    • A. 

      Serve as a visual check for misfiled records

    • B. 

      Expedite correct placement of refiled records

    • C. 

      Enhance the use of file guides

    • D. 

      Cross-reference a file that has been moved toward a new number