Hit101 - Lesson 7, Ch. 8 Online Assessment

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  • 1/35 Questions

    In which department/unit does the health record typically begin?

    • HIM department
    • Patient registration/Admitting
    • Nursing unit
    • Billing department
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About This Quiz

This online assessment for HIT101 - Lesson 7, Ch. 8 evaluates knowledge on health record management systems, patient identification, and form design.

Online Assessment Quizzes & Trivia

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  • 2. 

    Which of the following is the key to the identification and location of a patient’s health record?

    • Disease index

    • Outguide

    • Deficiency slip

    • MPI

    Correct Answer
    A. MPI
    Explanation
    The key to the identification and location of a patient's health record is the MPI (Master Patient Index). The MPI is a database that stores unique identifiers for each patient, such as their name, date of birth, and medical record number. This index allows healthcare providers to accurately identify and locate a patient's health record, ensuring that the correct information is accessed and used for their care.

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  • 3. 

    A health record with deficiencies that is not complete within the timeframe specified in the medical staff rules and regulations is called a/an _________.

    • Suspended record.

    • Delinquent record.

    • Pending record.

    • Illegal record.

    Correct Answer
    A. Delinquent record.
    Explanation
    A health record with deficiencies that is not complete within the timeframe specified in the medical staff rules and regulations is called a delinquent record. This term is used to describe a record that has not been properly completed or updated within the required timeframe, indicating a failure to meet the necessary standards and guidelines.

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  • 4. 

    In healthcare organizations, the authority file for identification of a patient's health record is usually called what?

    • MPI

    • Disease Index

    • Physician Index

    • Patient Registry

    Correct Answer
    A. MPI
    Explanation
    In healthcare organizations, the authority file for identification of a patient's health record is usually called MPI, which stands for Master Patient Index. The MPI is a centralized database that contains unique identifiers for each patient, allowing healthcare providers to accurately and efficiently access and manage patient records. It helps ensure that patient information is correctly linked to the right individual and facilitates effective coordination of care across different healthcare settings.

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  • 5. 

    In which numbering system does a patient admitted to a healthcare facility on three different occasions receive three different health record numbers?

    • Unit

    • Serial

    • Terminal-digit

    • Alphabetic

    Correct Answer
    A. Serial
    Explanation
    A patient admitted to a healthcare facility on three different occasions receiving three different health record numbers suggests that the facility is using a serial numbering system. In this system, each patient is assigned a unique number that is incremented for each new admission. This allows for easy identification and tracking of individual patient records.

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  • 6. 

    Which of the following is a request from a clinical area to charge out a health record?

    • Outguide folder

    • Requisition

    • MPI

    • Patient registry

    Correct Answer
    A. Requisition
    Explanation
    A requisition is a formal request made by a clinical area to charge out a health record. It is a document that specifies the patient's information and the reason for requesting the record. The requisition is used to ensure that the health record is properly accounted for and can be located when needed. The other options, such as outguide folder, MPI, and patient registry, are not specifically related to requesting the charge out of a health record.

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  • 7. 

    Which of the following is a request from a clinical area to charge out a health record?

    • Outguide folder

    • Requisition

    • MPI

    • Patient Registry

    Correct Answer
    A. Requisition
    Explanation
    A requisition is a formal request made by a clinical area to charge out a health record. This request is typically made when the health record is needed for a specific patient or for medical procedures. The requisition provides the necessary information and authorization for the health record to be temporarily removed from the designated area and used as required. The other options, such as outguide folder, MPI, and patient registry, do not specifically indicate a request for charging out a health record.

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  • 8. 

    Which of the following is a drawback of alphabetic filing?

    • Good for low-volume record activity

    • Uneven expansion of file shelves or cabinets

    • Easy to create

    • No reliance on an index or authority file

    Correct Answer
    A. Uneven expansion of file shelves or cabinets
    Explanation
    Alphabetic filing has a drawback of uneven expansion of file shelves or cabinets. This means that as the number of records increases, it becomes difficult to maintain a consistent and organized filing system. The shelves or cabinets may become overcrowded and disorganized, making it challenging to locate specific files. This drawback can lead to inefficiency and time wastage in retrieving and managing records.

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  • 9. 

    Which system records the location of health records removed from the filing system and documents the return of the health records?

    • Chart deficiency system

    • Chart tracking system

    • Abstracting system

    • MPI

    Correct Answer
    A. Chart tracking system
    Explanation
    The chart tracking system is responsible for recording the location of health records when they are removed from the filing system and also documents when the records are returned. This system helps to ensure that health records are properly accounted for and can be easily located when needed. The other options mentioned (chart deficiency system, abstracting system, and MPI) do not specifically deal with the tracking and recording of the location of health records.

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  • 10. 

    Which of the following is a disadvantage of alphabetic filing?

    • Easy to train new personnel to file

    • Uneven expansion of file shelves or cabinets

    • Ease of creation

    • No reliance on an index or authority file

    Correct Answer
    A. Uneven expansion of file shelves or cabinets
    Explanation
    The disadvantage of alphabetic filing is the uneven expansion of file shelves or cabinets. This means that as the number of files increases, it becomes difficult to maintain a consistent and organized filing system. This can lead to inefficiency and difficulty in locating specific files when needed.

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  • 11. 

    Which of the following is the key to the identification and location of a patient's health record?

    • Disease Index

    • Outguide

    • Deficiency slip

    • MPI

    Correct Answer
    A. MPI
    Explanation
    The correct answer is MPI. MPI stands for Master Patient Index, which is a database that contains a unique identifier for each patient and links to their health records. It is used to identify and locate a patient's health record across different healthcare systems and facilities. The MPI ensures that all of a patient's information is accurately linked to their unique identifier, allowing for efficient and accurate access to their health records.

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  • 12. 

    In healthcare organizations, what is the authority file for identification of a patient’s health record usually called?

    • MPI

    • Abstract file

    • Physician index

    • Patient registry

    Correct Answer
    A. MPI
    Explanation
    In healthcare organizations, the authority file for identification of a patient's health record is usually called the MPI (Master Patient Index). The MPI is a database that contains unique identifiers for each patient, allowing healthcare providers to accurately and efficiently access and manage patient records. The MPI helps to prevent duplicate records and ensures that patient information is consistently and accurately linked across different healthcare systems and facilities.

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  • 13. 

    In which numbering system does a patient admitted to a healthcare facility on three different occasions receive three different health record numbers?

    • Unit

    • Serial

    • Terminal Digit

    • Alphabetic

    Correct Answer
    A. Serial
    Explanation
    A patient admitted to a healthcare facility on three different occasions receiving three different health record numbers suggests the use of a serial numbering system. In this system, each patient is assigned a unique number in consecutive order, regardless of their previous admissions. This allows for easy identification and tracking of patients' records over time.

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  • 14. 

    In which of the following system are all encounters or patient visits kept in one folder?

    • Serial numbering system

    • Unit numbering system

    • Straight numerical filing systems

    • Middle-digit filing system

    Correct Answer
    A. Unit numbering system
    Explanation
    In a unit numbering system, all encounters or patient visits are kept in one folder. This means that all the information related to a specific patient, including their medical history, test results, and treatment records, are stored together in a single folder. This system allows for easy access and retrieval of patient information, as everything is organized in a centralized manner. In contrast, the other filing systems mentioned in the options may not necessarily keep all encounters or visits in one folder, making it more difficult to locate and manage patient records.

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  • 15. 

    Which of the following is not true about good forms design for electronic forms?

    • Keystrokes should be minimized by using pop-up menus.

    • Electronic forms should use completeness checks.

    • Electronic forms should use radio buttons for multiple selections of items.

    • Electronic forms should use text boxes to enter text.

    Correct Answer
    A. Electronic forms should use radio buttons for multiple selections of items.
  • 16. 

    Which of the following is not true of good forms design for paper forms?

    • Every form should have a unique identification number.

    • Every form should have a clear, concise title.

    • Bright colors should be used to identify forms.

    • Paper ranging from twenty to twenty-four pounds in weight should be used for forms that will be copied, faxed, or scanned.

    Correct Answer
    A. Bright colors should be used to identify forms.
    Explanation
    Good forms design for paper forms includes having a unique identification number for every form, a clear and concise title, and using paper that is suitable for copying, faxing, or scanning. However, using bright colors to identify forms is not necessary or recommended as it can be distracting and may not align with the overall aesthetic of the form.

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  • 17. 

    In which of the following systems are all encounters or patient visits kept in one folder?

    • Serial numbering system

    • Unit numbering system

    • Straight numerical filing system

    • Middle-digit filing system

    Correct Answer
    A. Unit numbering system
    Explanation
    In a unit numbering system, all encounters or patient visits are kept in one folder. This means that all medical records and documentation related to a specific patient are stored together in a single folder, making it easy to access and manage the patient's information. This system allows for efficient organization and retrieval of patient records, as everything is consolidated in one place.

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  • 18. 

    Which of the following is not true about good form design for paper forms?

    • Every form should have a unique identification number

    • Every form should have a clear, concise title.

    • Bright colors should be used to identify forms.

    • Paper ranging from twenty to twenty-four pounds in weight should be used for forms that will be copied, faxed or scanned.

    Correct Answer
    A. Bright colors should be used to identify forms.
    Explanation
    Good form design for paper forms should not include the use of bright colors to identify forms. Bright colors can be distracting and make the form difficult to read. It is important for forms to have a unique identification number, a clear and concise title, and to be printed on appropriate weight paper for copying, faxing, or scanning purposes.

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  • 19. 

    Which of the following is not usually a part of quantitative analysis review?

    • Checking that all forms contain the patient’s name and health record number

    • Checking that all forms and reports are present

    • Checking that every word in the record is spelled correctly

    • Checking that reports requiring authentication have signatures

    Correct Answer
    A. Checking that every word in the record is spelled correctly
    Explanation
    Quantitative analysis review typically involves checking for completeness and accuracy of forms and reports, as well as ensuring that necessary signatures are present. However, it does not usually involve checking every word in the record for correct spelling. Spelling errors may be addressed during a separate proofreading or editing process.

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  • 20. 

    Facts and Figures are:

    • Data

    • Datum

    • Information

    • Data sets

    Correct Answer
    A. Data
    Explanation
    The correct answer is "Data" because the facts and figures mentioned in the question are all related to data. Data refers to a collection of facts, statistics, or information that can be analyzed or used for various purposes. It can be in the form of numbers, text, images, or any other format. Therefore, "Data" is the most appropriate term to describe the given facts and figures.

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  • 21. 

    Which of the following is not true of good forms design for electronic forms?

    • Keystrokes should be minimized by using pop-up menus.

    • Electronic forms should use completeness checks.

    • Electronic forms should use radio buttons for multiple selections of items.

    • Electronic forms should use text boxes to enter text.

    Correct Answer
    A. Electronic forms should use radio buttons for multiple selections of items.
    Explanation
    Good forms design for electronic forms should use radio buttons for single selections of items, not for multiple selections. Radio buttons are used to present a list of mutually exclusive options, where only one option can be selected at a time. For multiple selections, checkboxes are typically used.

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  • 22. 

    Which of the following numbering systems is best for maintaining the encounters of a patient together?

    • Unit

    • Serial-unit

    • Serial

    • Alphabetic

    Correct Answer
    A. Unit
    Explanation
    The unit numbering system is best for maintaining the encounters of a patient together because it assigns a unique number to each encounter, allowing for easy tracking and organization. This system ensures that all encounters related to a specific patient can be easily identified and grouped together, making it efficient for maintaining patient records and tracking their medical history.

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  • 23. 

    Match the filing system in the left hand column with its description from the right hand column.Alphabetic Filing System

    • A. A variation of terminal digit filing, which assigns the middle digits as primary, digits on the left as secondary and digits on the right as tertiary

    • B. Records are filed in straight chronological order, according to patient number, from lowest to highest

    • C. Health record filing system in which the last digit or group of last digits is used, followed by the middle and first units of numbers

    • D. The patient’s last name, first name and middle initial are used to file patient records

    • E. The patient's social security number is used to file patient records

    Correct Answer
    A. D. The patient’s last name, first name and middle initial are used to file patient records
    Explanation
    The correct answer is d. The patient’s last name, first name and middle initial are used to file patient records. This is known as alphabetic filing system, where records are organized alphabetically based on the patient's name. This system allows for easy retrieval of records and is commonly used in healthcare settings.

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  • 24. 

    A quantitative review of the health record for missing reports and signatures that occurs when the patient is in the hospital is referred to as a _____

    • Prospective review

    • Retrospective review

    • Concurrent review

    • Peer review

    Correct Answer
    A. Concurrent review
    Explanation
    A quantitative review of the health record for missing reports and signatures that occurs when the patient is in the hospital is referred to as a concurrent review. This type of review is conducted in real-time while the patient is still in the hospital, and it aims to identify any missing or incomplete documentation in the health record. It helps ensure that all necessary reports and signatures are obtained promptly, allowing for accurate and comprehensive patient care.

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  • 25. 

    Match the filing system in the left hand column with its description from the right hand column.Straight Numeric Filing

    • A. A variation of terminal digit filing, which assigns the middle digits as primary, digits on the left as secondary and digits on the right as tertiary

    • B. Records are filed in straight chronological order, according to patient number, from lowest to highest

    • C. Health record filing system in which the last digit or group of last digits is used, followed by the middle and first units of numbers

    • D. The patient’s last name, first name and middle initial are used to file patient records

    • E. The patient's social security number is used to file patient records

    Correct Answer
    A. B. Records are filed in straight chronological order, according to patient number, from lowest to highest
    Explanation
    Straight Numeric Filing is a filing system where records are organized in chronological order based on patient numbers. The records are filed from the lowest to the highest patient number. This system allows for easy retrieval of records based on the order in which they were created or received.

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  • 26. 

    Match the name of the medical record numbering system in the left column with its description in the right column. Social Security Numbering System

    • A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations. f

    • B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters.

    • D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. Patient’s social security number is assigned as their patient number

    Correct Answer
    A. E. Patient’s social security number is assigned as their patient number
  • 27. 

    “Loose” reports are health record forms that ___.

    • Are maintained separately from the health record.

    • Are not part of the legal health record.

    • Are received by the HIM department and added to the health record after it has been processed.

    • Are misfiled.

    Correct Answer
    A. Are received by the HIM department and added to the health record after it has been processed.
  • 28. 

    Which of the following is the preferred numbering system for maintaining the encounters of a patient together?

    • Unit

    • Serial-Unit

    • Serial

    • Alphabetic

    Correct Answer
    A. Unit
    Explanation
    The preferred numbering system for maintaining the encounters of a patient together is "Unit". This system assigns a unique number to each patient encounter, ensuring that all encounters for a particular patient are linked together. This helps in organizing and tracking the patient's medical history and treatment progress effectively.

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  • 29. 

    Which of the following is not true about document imaging?

    • Allows random access for retrieval of documents

    • Can be viewed by more than one person at a time

    • Can be viewed from locations remote from the HIM department

    • Is a paperless system

    Correct Answer
    A. Is a paperless system
    Explanation
    Document imaging is a system that allows for the scanning and digitization of paper documents, making them accessible electronically. It enables random access for retrieval, meaning that specific documents can be easily located and accessed. It also allows multiple people to view the documents simultaneously, and it can be accessed from remote locations. However, document imaging does not necessarily mean that it is a completely paperless system, as physical documents may still exist alongside their digital counterparts.

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  • 30. 

    Your HIM Department has an excessive rate of misfiles in your terminal digit filing system. Which of the following changes best address this problem?

    • Color code the folders

    • Implement an automated record tracking system

    • Eliminate the use of outguides

    • Add file staff

    Correct Answer
    A. Color code the folders
    Explanation
    Color coding the folders would be the best change to address the problem of misfiles in the terminal digit filing system. This change would make it easier for staff to visually identify and locate the correct folders, reducing the likelihood of misfiles. Implementing an automated record tracking system could also help, but it may be a more costly and complex solution. Eliminating the use of outguides may not directly address the issue of misfiles. Adding file staff could potentially help, but it may not be as effective as implementing a visual cue like color coding.

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  • 31. 

    Match the name of the medical record numbering system in the left column with its description in the right column. Unit Numbering System

    • A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations.

    • B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters.

    • D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. Patient’s social security number is assigned as their patient number

    Correct Answer
    A. C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters.
    Explanation
    In the Unit Numbering System, a patient is assigned a patient number the first time they are registered, and that same number is used for all subsequent admissions and encounters. This means that even if the patient has multiple admissions or encounters, they will always have the same patient number. This system allows for easier organization and retrieval of patient records, as all of the patient's records are filed under one number in one location.

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  • 32. 

    Match the name of the medical record numbering system in the left column with its description in the right column. Serial Numbering System

    • A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations.

    • B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters. f

    • D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. Patient’s social security number is assigned as their patient number

    Correct Answer
    A. A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations.
    Explanation
    The correct answer is a. The serial numbering system assigns a new patient number to a patient each time they are registered for an admission or encounter. This means that a patient with multiple admissions or encounters will have multiple patient numbers, and their records will be filed in multiple locations. This system allows for easy identification and organization of patient records based on the order in which they were registered.

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  • 33. 

    In a paper-based system, the completion of the chart is usually monitored in a special area of the HIM department called the ____.

    • Incomplete record file.

    • Permanent file.

    • Temporary file.

    • Remote storage file.

    Correct Answer
    A. Incomplete record file.
    Explanation
    In a paper-based system, the completion of the chart is usually monitored in a special area of the HIM department called the incomplete record file. This file is specifically designated for tracking and managing incomplete or unfinished charts, ensuring that they are completed in a timely manner. This allows the HIM department to stay organized and ensures that all necessary information is included in the patient's record.

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  • 34. 

    Match the name of the medical record numbering system in the left column with its description in the right column. Serial-Unit Numbering System

    • A. Patient is assigned a new patient number each time the patient is registered for an admission or encounter; a patient with multiple admissions/encounters has multiple patient numbers and patient records filed in multiple locations.

    • B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.

    • C. Patient is assigned a patient number the first time they are registered and the patient is reassigned that same number for all subsequent admissions and encounters.

    • D. Each household is assigned a unique patient number and each family member is assigned a two digit modifier number that serves as a prefix to the patient number.

    • E. Patient’s social security number is assigned as their patient number

    Correct Answer
    A. B. Patients receive a new number each time they are registered by the facility and records from a previous admission or encounter are reassigned the new number. All of that patient’s records are filed in the most current folder in one location.
    Explanation
    The correct answer is b. The Serial-Unit Numbering System is a method where patients receive a new number each time they are registered by the facility. This means that each time a patient is admitted or has an encounter, their records are reassigned a new number. However, all of the patient's records are filed in the most current folder in one location. This system allows for easy access to a patient's most recent records while still maintaining a record of their previous admissions or encounters.

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  • 35. 

    In a manual record tracking system, outguides replace a file that has been checked out of the system. A secondary function of outguides is to

    • Serve as a visual check for misfiled records

    • Expedite correct placement of refiled records

    • Enhance the use of file guides

    • Cross-reference a file that has been moved toward a new number

    Correct Answer
    A. Expedite correct placement of refiled records
    Explanation
    Outguides in a manual record tracking system serve as a visual check for misfiled records and expedite the correct placement of refiled records. When a file is checked out, an outguide is placed in its position to indicate that the file is temporarily missing. This visual cue helps prevent misfiling of other records in its place. Additionally, when the file is returned, the outguide is removed and the refiled record can be easily and quickly placed back in its correct position, expediting the process of reorganizing the records.

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  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Mar 25, 2009
    Quiz Created by
    Nnewman18652
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