Parts Of Memo: Test Your Knowledge Quiz!

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Parts Of Memo: Test Your Knowledge Quiz! - Quiz

Are you looking for a trivia quiz to test your knowledge about the parts of the memo? If you said yes, you are in luck as the quiz below was specifically prepared for that. Give it a shot and be sure to check out other questions on memo creation and interpretation so as to understand this way of official communications. All the best!


Questions and Answers
  • 1. 

    What is the top margin for a memo?

    • A.

      1"

    • B.

      1.25"

    • C.

      1.5"

    • D.

      2"

    Correct Answer
    D. 2"
    Explanation
    The top margin for a memo is 2". This means that there should be a 2-inch space between the top of the page and the beginning of the text. This allows for proper formatting and ensures that the memo looks professional and organized.

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  • 2. 

    What are the side margins for a memo?

    • A.

      1"

    • B.

      1.25"

    • C.

      1.5"

    • D.

      1.5"

    Correct Answer
    A. 1"
    Explanation
    The side margins for a memo are 1".

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  • 3. 

    What are the four main headings of a memo?

    • A.

      TO:, FROM:, FOR:, DATE:

    • B.

      TO:, FROM:, DATE:, SUBJECT:

    • C.

      To:, From:, DOB:, Title:

    Correct Answer
    B. TO:, FROM:, DATE:, SUBJECT:
    Explanation
    The four main headings of a memo are TO:, FROM:, DATE:, and SUBJECT:. The "TO:" heading indicates the recipient of the memo, the "FROM:" heading indicates the sender of the memo, the "DATE:" heading indicates the date the memo was written, and the "SUBJECT:" heading indicates the purpose or topic of the memo. These headings help organize and provide important information about the memo, making it clear and easy to understand for the recipients.

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  • 4. 

    Which is the correct format for reference initials?

    • A.

      J.D.M.

    • B.

      JDM

    • C.

      J.d.m.

    • D.

      Jdm

    Correct Answer
    D. Jdm
    Explanation
    The correct format for reference initials is "jdm." It should be written in all lowercase letters without any periods or spaces between the initials.

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  • 5. 

    The spacing for the headings is:

    • A.

      Single Spaced

    • B.

      Double Spaced

    • C.

      Triple Spaced

    • D.

      Quadruple Spaced

    Correct Answer
    B. Double Spaced
    Explanation
    The correct answer is "Double Spaced" because it is the standard spacing used for headings in academic writing. Double spacing allows for better readability and separation between different sections or topics. It also provides enough space for annotations or notes to be added between the lines if needed. Single spacing may make the headings appear cramped, while triple or quadruple spacing would create excessive gaps and make the document look unprofessional. Therefore, double spacing strikes a balance between readability and efficient use of space.

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  • 6. 

    How many times do you TAB after the heading TO:?

    • A.

      1

    • B.

      2

    • C.

      3

    • D.

      4

    Correct Answer
    B. 2
    Explanation
    After the heading "TO:", you need to press the TAB key twice to move the cursor to the next line.

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  • 7. 

    In a memo, the spacing of the body is...

    • A.

      Single Spaced

    • B.

      Double Spaced

    Correct Answer
    A. Single Spaced
    Explanation
    The spacing of the body in a memo is single spaced. This means that there is no extra space between lines of text, and each line is immediately followed by the next. Single spacing is commonly used in memos to maximize the amount of information that can fit on a page and to create a more concise and compact document. Double spacing, on the other hand, would create more white space between lines, resulting in a longer document.

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  • 8. 

    What type of notation is needed when there is an attachement to the memo?

    • A.

      Reference Notation

    • B.

      Copy Notation

    • C.

      Blind Copy Notation

    • D.

      Attachment Notation

    Correct Answer
    D. Attachment Notation
    Explanation
    When there is an attachment to the memo, the appropriate notation to indicate this is "Attachment Notation". This notation is used to inform the recipient that there is an attachment accompanying the memo. It helps to ensure that the recipient is aware of the additional document and can easily locate and review it.

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  • 9. 

    You must insert reference initials to each memo you create.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement is true. When creating memos, it is important to insert reference initials to each memo. Reference initials serve as a way to identify who created or reviewed the memo, providing accountability and ensuring clear communication within an organization. By including reference initials, it becomes easier to track and follow up on memos, enhancing organizational efficiency and professionalism.

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  • 10. 

    How do you set the margins for a memo?

    • A.

      Go to "View". Choose "Header and Footer".

    • B.

      Go to "Edit". Choose "Select All".

    • C.

      Go to "File". Choose "Page Set-up".

    • D.

      Go to "File". Choose "Save".

    Correct Answer
    C. Go to "File". Choose "Page Set-up".
    Explanation
    To set the margins for a memo, you need to go to the "File" menu and select "Page Set-up". This option allows you to adjust the margins of the document according to your preference.

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