How Much Do You Know About Parts Of A Memo? Quiz

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| By Mwomack
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Mwomack
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Quizzes Created: 2 | Total Attempts: 1,298
Questions: 15 | Attempts: 1,009

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How Much Do You Know About Parts Of A Memo? Quiz - Quiz

How much do you know about parts of a memo? This trivia quiz is perfect for those of us who have just learned about the creation of a memo and how to ensure that the message you tend to relay will not be misinterpreted by the recipients. Give it a try, and be sure to check out other memo quizzes to perfect your understanding!


Questions and Answers
  • 1. 

    What is the top margin for a memo?

    • A.

      1 inch

    • B.

      3 inches

    • C.

      2 inches

    • D.

      Default top margin

    Correct Answer
    C. 2 inches
    Explanation
    The top margin for a memo is typically set at 2 inches. This allows for enough space at the top of the page to include the header information, such as the sender's name, date, and recipient's name. A 2-inch top margin also provides a balanced layout and ensures that the content of the memo is not too close to the edge of the page, making it easier to read and visually appealing.

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  • 2. 

    What is the correct order of the heading lines in a memo?

    • A.

      To, from, date, subject

    • B.

      From, to, subject, date

    • C.

      To, from, subject, date

    • D.

      From, to, date, subject

    Correct Answer
    A. To, from, date, subject
    Explanation
    The correct order of the heading lines in a memo is "to, from, date, subject." The "to" line specifies the recipient of the memo, the "from" line indicates the sender, the "date" line mentions the date when the memo was written, and the "subject" line provides a brief description of the memo's content. This order ensures clear and organized communication within the memo.

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  • 3. 

    How are the heading lines in a memo spaced?

    • A.

      Single spaced

    • B.

      Quadruple spaced

    • C.

      Double spaced

    • D.

      No spacing

    Correct Answer
    C. Double spaced
    Explanation
    The heading lines in a memo are double spaced. This means that there is a full blank line between each heading line. Double spacing allows for clear separation and organization of the different sections or topics in a memo, making it easier for the reader to navigate and understand the content.

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  • 4. 

    How are the body paragraphs spaced?

    • A.

      Double spaced

    • B.

      Triple spaced

    • C.

      Quadruple spaced

    • D.

      Single spaced

    Correct Answer
    D. Single spaced
    Explanation
    The body paragraphs are spaced with single spacing. This means that there is no extra space between the lines of text within each paragraph.

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  • 5. 

    What are the reference initials?

    • A.

      Initials of the person who wrote the memo.

    • B.

      Initials of the person who typed the memo.

    • C.

      Initials of the person who typed, but didn't write the memo.

    • D.

      The person who copied the memo.

    Correct Answer
    C. Initials of the person who typed, but didn't write the memo.
    Explanation
    The reference initials refer to the initials of the person who typed the memo but did not write it. This means that the person responsible for typing the memo is identified by their initials as a reference for the document.

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  • 6. 

    What does it mean if there is an enclosure note at the end of a memo?

    • A.

      Something else is attached to the memo.

    • B.

      It is the end of the memo.

    • C.

      The writer's name at the end of the memo.

    • D.

      The writer is sending someone a copy of the memo.

    Correct Answer
    A. Something else is attached to the memo.
    Explanation
    If there is an enclosure note at the end of a memo, it means that something else is attached to the memo. This note indicates that there are additional documents or materials included with the memo, which may be relevant to the subject matter or provide further information. The enclosure note serves as a way to inform the recipient that there are additional items to review or consider along with the memo.

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  • 7. 

    What does a copy notation at the end of the memo tell you?

    • A.

      The memo is finished.

    • B.

      There is an attachment to the memo.

    • C.

      Someone else is getting a copy of the memo.

    • D.

      The writer wants you to make a copy of the memo.

    Correct Answer
    C. Someone else is getting a copy of the memo.
    Explanation
    The presence of a copy notation at the end of the memo indicates that someone else is receiving a copy of the memo. This suggests that the writer is distributing the memo to multiple recipients, ensuring that all relevant parties are informed and have access to the information contained in the memo.

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  • 8. 

    A memo is used to communicate with whom?

    • A.

      People within an organization

    • B.

      People at other businesses.

    • C.

      Your friends.

    • D.

      Customers.

    Correct Answer
    A. People within an organization
    Explanation
    A memo is a formal written document that is typically used within an organization to communicate important information or instructions. It is not commonly used to communicate with people at other businesses, friends, or customers. Therefore, the correct answer is "People within an organization." Memos are often used to convey updates, announcements, policies, or requests to colleagues, supervisors, or subordinates within the same company or institution.

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  • 9. 

    A memo is similar to what other types of communication?

    • A.

      Letter

    • B.

      Handwritten message

    • C.

      E-mail

    • D.

      Note

    Correct Answer
    C. E-mail
    Explanation
    A memo is similar to an e-mail because both are written forms of communication that are used within an organization or business setting. Both memos and e-mails are typically used to convey important information, instructions, or updates to a group of people. They are both written documents that can be saved and referred back to for future reference. Additionally, both memos and e-mails can be sent electronically, making them convenient and efficient forms of communication in today's digital age.

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  • 10. 

    What are the paragraphs of a memo called?

    • A.

      From

    • B.

      Enclosure

    • C.

      Subject

    • D.

      Body

    Correct Answer
    D. Body
    Explanation
    The paragraphs of a memo are called the "body" because they contain the main content and information of the memo. The body of a memo typically includes the purpose of the memo, any necessary background information, and the specific details or instructions that need to be communicated. It is where the writer provides the main message and supports it with relevant information.

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  • 11. 

    The heading lines are typed in all capital letters.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given answer is true because the heading lines are typed in all capital letters. This implies that the text is written in a format where all the letters are capitalized, indicating emphasis or importance.

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  • 12. 

    The subject line is NOT typed in all capital letters.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The subject line is not typed in all capital letters. This means that the subject line is not completely written in uppercase.

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  • 13. 

    The correct order for any notations after the body paragraphs would be

    • A.

      Copy notation, enclosure note, reference initials

    • B.

      Enclosure note, reference initials, copy notation

    • C.

      Reference initials, enclosure note, copy notation

    • D.

      Enclosure note, copy notation

    Correct Answer
    C. Reference initials, enclosure note, copy notation
    Explanation
    The correct order for any notations after the body paragraphs would be reference initials, enclosure note, copy notation. This order is commonly used in business correspondence to indicate the presence of additional documents (enclosure note) and the distribution of copies (copy notation). The reference initials typically come first to indicate who typed the letter or who is responsible for its content.

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  • 14. 

    Where do you set a tab when formatting a memo?

    • A.

      1 inch from the top

    • B.

      2 inches from the top

    • C.

      2 inches from the left margin

    • D.

      1 inch from the left margin

    Correct Answer
    D. 1 inch from the left margin
    Explanation
    When formatting a memo, it is recommended to set a tab 1 inch from the left margin. This allows for consistent and organized alignment of text and helps create a professional and visually appealing document. Placing the tab at this specific location helps to ensure that the content is easily readable and structured in a clear manner.

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  • 15. 

    TO, FROM, DATE, and SUBJECT are called

    • A.

      Headers

    • B.

      Heading Lines

    • C.

      Memo Information

    • D.

      Information

    Correct Answer
    B. Heading Lines
    Explanation
    The terms TO, FROM, DATE, and SUBJECT are commonly referred to as "Heading Lines" in a memo or an email. These lines provide essential information about the message, such as the recipient, sender, date, and subject. They help to organize and structure the communication, making it easier for the reader to understand and respond to the message effectively.

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