Explain Scope Management Knowledge Area

1. A client asks you to add 5 additional tasks and a small deliverable that were not included in the approved scope. The addititons will not cost much and you are under budget anyway. What should you do as a PM?

Assure the client that you can squeeze it in.

Tell the client that the cost of the addititons must be added to the budget.

Submit the request as a scope change and follow the change process

Let the sponsor decide.

All changes MUST go through a change control process.

Explanation

All changes MUST go through a change control process.

2. Scope Management is made up of Five regions. What are they?

Define scope, Define scope statement, WBS , WBS Dictionary and Deliverable.

Define Scope, Plan Scope (which involves the collection process), Create WBS,Verify Scope and Control Scope.

Create WBS, Define Delvierables, Define Control Scope,WBS Definition from Dictionary or Customer complanits.

Needs and wants from the Stakeholders, The needs and wants for the Sponsor. The understanding prior to signing a contract or The skeletal remaines for the WBS?

The correct answer includes the five regions of Scope Management, which are Define Scope, Plan Scope (which involves the collection process), Create WBS, Verify Scope, and Control Scope. These regions represent the key steps in effectively managing the scope of a project. By defining the scope, planning for it, creating a Work Breakdown Structure (WBS), verifying that the scope is being met, and controlling any changes to the scope, project managers can ensure that the project stays on track and meets its objectives.

Explanation

The correct answer includes the five regions of Scope Management, which are Define Scope, Plan Scope (which involves the collection process), Create WBS, Verify Scope, and Control Scope. These regions represent the key steps in effectively managing the scope of a project. By defining the scope, planning for it, creating a Work Breakdown Structure (WBS), verifying that the scope is being met, and controlling any changes to the scope, project managers can ensure that the project stays on track and meets its objectives.

3. You have just been transferred to a new location and put in charge of a project where the project scope has just been declined. What is the next thing you should do???

Start Scope Definition

Meet with the team to discuss building a new WBS

Meet with the sponsor to discuss the budget

Meet with the stakeholders to ensure that they were involved in the collect requirements process and that their requirements have been considered.

After the project scope has been declined, the next step should be to meet with the stakeholders to ensure that they were involved in the collect requirements process and that their requirements have been considered. This is important because it allows for a clear understanding of the stakeholders' expectations and ensures that their needs are addressed in the project. By involving the stakeholders in this process, it increases the chances of project success and stakeholder satisfaction.

Explanation

After the project scope has been declined, the next step should be to meet with the stakeholders to ensure that they were involved in the collect requirements process and that their requirements have been considered. This is important because it allows for a clear understanding of the stakeholders' expectations and ensures that their needs are addressed in the project. By involving the stakeholders in this process, it increases the chances of project success and stakeholder satisfaction.

4. Scope decompostion occurs during?

Project initiation

Verify Scope

WBS Creation

Scope Planning

Scope decomposition occurs during WBS Creation. During the WBS (Work Breakdown Structure) creation process, the project scope is broken down into smaller, more manageable components or work packages. This decomposition helps in organizing and defining the deliverables, tasks, and activities required to complete the project. It allows for better understanding, estimation, and control of the project scope, ensuring that all necessary work is identified and accounted for.

Explanation

Scope decomposition occurs during WBS Creation. During the WBS (Work Breakdown Structure) creation process, the project scope is broken down into smaller, more manageable components or work packages. This decomposition helps in organizing and defining the deliverables, tasks, and activities required to complete the project. It allows for better understanding, estimation, and control of the project scope, ensuring that all necessary work is identified and accounted for.

5. Having stakeholders and the client assist in the Project Planning?

Unsually confuses the situation

Provides only some understanding,but usually the client dealing with the project has only limited authority.

Enables better plannning since they are familiar with project requirements.

Is not recommended since those outsiders do not have an adequate knowledge of project management.

Having stakeholders and the client assist in the project planning enables better planning since they are familiar with project requirements. By involving these individuals, the project team can gain valuable insights and perspectives that can contribute to a more comprehensive and effective plan. Stakeholders and the client have a vested interest in the project's success and can provide valuable input on their expectations, goals, and specific requirements. This collaboration ensures that the project plan aligns with their needs and increases the likelihood of delivering a successful outcome.

Explanation

Having stakeholders and the client assist in the project planning enables better planning since they are familiar with project requirements. By involving these individuals, the project team can gain valuable insights and perspectives that can contribute to a more comprehensive and effective plan. Stakeholders and the client have a vested interest in the project's success and can provide valuable input on their expectations, goals, and specific requirements. This collaboration ensures that the project plan aligns with their needs and increases the likelihood of delivering a successful outcome.

6. The objectives of a project are fully described in what?

The statement of work

A five level project work breakdown structure

Scope Statement

The request for proposal

The scope statement fully describes the project's objectives and desired end result.

Explanation

The scope statement fully describes the project's objectives and desired end result.

7. A project Scope should be well defined and approved by who?

The Stakeholders

The Customer

The Project Team

The head of human resources

The stakeholders should define and approve the project scope because they are the individuals or groups who have a vested interest in the project's success. They can provide valuable input and insights into what should be included in the scope, ensuring that it aligns with their needs and expectations. By involving the stakeholders in the scope definition and approval process, the project team can ensure that they have a clear understanding of what needs to be delivered and can avoid any misunderstandings or conflicts later on.

Explanation

The stakeholders should define and approve the project scope because they are the individuals or groups who have a vested interest in the project's success. They can provide valuable input and insights into what should be included in the scope, ensuring that it aligns with their needs and expectations. By involving the stakeholders in the scope definition and approval process, the project team can ensure that they have a clear understanding of what needs to be delivered and can avoid any misunderstandings or conflicts later on.

8. Define scope does NOT use which of the following INPUTS?

The Change Control System

Organizational Process Assests (OPA)

Requirements Documentation

Project Charter

Think of what you need to define the scope. Not the change control system.

Explanation

Think of what you need to define the scope. Not the change control system.

9. The construction of a projects WBS requires?

Time phased budgeting

The contractor's project specifications

The baseline

The project team member's participation.

The pm team is vital to the development of the WBS.

Explanation

The pm team is vital to the development of the WBS.

10. Each item of the WBS is assigned a Unique Identifying number called what?

Project activity code

WBS Code

Code of Accounts

Inspection identifier

The correct answer is "Code of Accounts." In project management, the Code of Accounts is a unique identifying number assigned to each item in the Work Breakdown Structure (WBS). It helps in organizing and categorizing project activities, tasks, and deliverables. The Code of Accounts provides a systematic way to track and manage project elements, ensuring clarity and consistency in project planning and execution.

Explanation

The correct answer is "Code of Accounts." In project management, the Code of Accounts is a unique identifying number assigned to each item in the Work Breakdown Structure (WBS). It helps in organizing and categorizing project activities, tasks, and deliverables. The Code of Accounts provides a systematic way to track and manage project elements, ensuring clarity and consistency in project planning and execution.

11. A PM is drafting a requirement document, in order for it to be successful the PM must do what?

The WBS

The Stakeholder register

The baseline register

The project plan

The stakeholders are defining the requirements prior to the project!

Explanation

The stakeholders are defining the requirements prior to the project!

12. The Scope Baseline is what?

The original description of the projects end result plus approved changes.

A summary description of the projects original content and end product,including basic budgetary and time constraint data.

The Original project budget and schedule

The original description of the project's end results and the original project budget and schedule.

The scope baseline is the original plan PLUS approved changes.

Explanation

The scope baseline is the original plan PLUS approved changes.

13. The Scope statement should contain which of the following?

Project Schedule

Project Budget Constraints

Summary of project tasks,deliverables and resource required.

Major Deliverables

The scope statement should contain the major deliverables of the project. This means that it should clearly outline the key outcomes or results that the project aims to achieve. Including the major deliverables in the scope statement helps to define the boundaries of the project and ensure that all stakeholders have a clear understanding of what will be delivered. It also helps to set expectations and guide decision-making throughout the project.

Explanation

The scope statement should contain the major deliverables of the project. This means that it should clearly outline the key outcomes or results that the project aims to achieve. Including the major deliverables in the scope statement helps to define the boundaries of the project and ensure that all stakeholders have a clear understanding of what will be delivered. It also helps to set expectations and guide decision-making throughout the project.

14. The Scope knowledge Area includes what?

Defining Scope and Collecting Requirements

Defines scope,collect requirements,WBS.Dictionary,Verify Scope

Scope Planning,Scope Definition,Develop WBS

Scope Defintion, WBS and WBS Dictionary

Remember the planning processs of scope includes Scope Planning,Scope Definition and Develop WBS

Explanation

Remember the planning processs of scope includes Scope Planning,Scope Definition and Develop WBS

15. Scope Definition has the purpose of?

Imporving the accuracy of cost ,duration,and resource estimates.

Understanding how the contractor is to provide the required service.

Providing an overview of the performance measurement and controls.

Identifying the project's major deliverables.

In the defintion, we sub-divide the major project delvierables identified during the collection Requirments into smaller more maanageble parts or components which allows us to make a better cost and duration estimates.

Explanation

In the defintion, we sub-divide the major project delvierables identified during the collection Requirments into smaller more maanageble parts or components which allows us to make a better cost and duration estimates.