Does Your Office Need To Go Paperless?

1. You need to finalize an urgent contract by collecting a signature from an out of state party. What do you do?

Mail the contract and pray for a quick turnaround.

Email the contract and get a digital signature!

I know a lost cause when I see one. I turn my efforts to finding another contract.

Email the contract and have the recipient print, sign and mail it back.

When it comes to executing time-sensitive contracts, nothing beats the efficiency and convenience of digital signatures!

Explanation

When it comes to executing time-sensitive contracts, nothing beats the efficiency and convenience of digital signatures!

About This Quiz

Does Your Office Need To Go Paperless? - Quiz

This seven question quiz will quickly tell you whether adopting a paperless document management system is right for your office.

What's your name? Personalize your quiz and earn a certificate with your name on it!

2. How much does your organization spend on postage each year?

A lot—the postal worker knows me by name.

Enough to fund its own courier service.

Almost nothing! Email travels faster.

Save stamps with quick, convenient document routing and emailing!

Explanation

Save stamps with quick, convenient document routing and emailing!

3. When your organization receives a time-sensitive document request, you say:

"It’ll be in the mail first thing tomorrow.”

"Do you have a fax machine?”

"Done! Check your email.”

"I need to find the document first. It’s probably in my filing cabinet.”

Delivering documents outside your organization can be as simple as locating the file in a document management repository and emailing it to the recipient with a single click.

Explanation

Delivering documents outside your organization can be as simple as locating the file in a document management repository and emailing it to the recipient with a single click.

4. If you stacked all the paper in your office, how tall would it be?

The height of a small child.

Taller than the building I work in.

The banker’s boxes are already stacked pretty high—please don’t ask me to reach anything.

Why use excessive space storing paper when you can conveniently maintain enterprise-wide information in a document management repository?

Explanation

Why use excessive space storing paper when you can conveniently maintain enterprise-wide information in a document management repository?

5. You need access to a file that was created before you started working at your company. How do you find it?

I click through three different applications until I find what I’m looking for.

Securely archiving information in a document management repository ensures that the file you’re looking for is a quick search away.

Explanation

Securely archiving information in a document management repository ensures that the file you’re looking for is a quick search away.

6. An auditor is paying a special visit to your office. What happens?

We fumble through our filing cabinets trying to find the information he needs.

I go on LinkedIn and update my profile. No way we’re going to get out of this one.

Document management systems allow you to monitor every user interaction with a document and easily retain records for the period required by law—making audits a breeze.

Explanation

Document management systems allow you to monitor every user interaction with a document and easily retain records for the period required by law—making audits a breeze.

7. My office stores documents ___.

In file cabinets

On a shared drive

On desks and in drawers

In a document management system

On my personal computer

On our desks

I don’t know

With a document management system, you can rest assured knowing your organization’s documents are accessible, secure and maintained in compliance with recordkeeping regulations.

Explanation

With a document management system, you can rest assured knowing your organization’s documents are accessible, secure and maintained in compliance with recordkeeping regulations.

Quiz Review Timeline (Updated): Mar 21, 2023 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

Current Version
Mar 21, 2023

Quiz Edited by
ProProfs Editorial Team
Mar 19, 2015

Quiz Created by
LFQuiz