Does Your Office Need To Go Paperless?
This seven question quiz will quickly tell you whether adopting a paperless document management system is right for your office.
- 1.When your organization receives a time-sensitive document request, you say:
- A.
"It’ll be in the mail first thing tomorrow.”
- B.
"Do you have a fax machine?”
- C.
"Done! Check your email.”
- D.
"I need to find the document first. It’s probably in my filing cabinet.”
- 2.If you stacked all the paper in your office, how tall would it be?
- A.
The height of a small child.
- B.
Taller than the building I work in.
- C.
The banker’s boxes are already stacked pretty high—please don’t ask me to reach anything.
- 3.How much does your organization spend on postage each year?
- A.
A lot—the postal worker knows me by name.
- B.
Enough to fund its own courier service.
- C.
Almost nothing! Email travels faster.
- 4.You need access to a file that was created before you started working at your company. How do you find it?
- A.
I ask someone but still spend all morning browsing the shared drive. It’s good to know those company party photos from 1999 are still readily available!
- B.
I click through three different applications until I find what I’m looking for.
- C.
I perform an intelligent search in our database/folders and end up with four results. I rarely have to ask someone where something is.
- 5.You need to finalize an urgent contract by collecting a signature from an out of state party. What do you do?
- A.
Mail the contract and pray for a quick turnaround.
- B.
Email the contract and get a digital signature!
- C.
I know a lost cause when I see one. I turn my efforts to finding another contract.
- D.
Email the contract and have the recipient print, sign and mail it back.
- 6.My office stores documents ___.
- A.
In file cabinets
- B.
On a shared drive
- C.
On desks and in drawers
- D.
In a document management system
- E.
On my personal computer
- F.
On our desks
- G.
I don’t know
- 7.An auditor is paying a special visit to your office. What happens?
- A.
We fumble through our filing cabinets trying to find the information he needs.
- B.
It takes only a few hours to set aside the files he wants to see, because we track what we’ve been doing all this time.
- C.
I go on LinkedIn and update my profile. No way we’re going to get out of this one.
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