Does Your Office Need To Go Paperless?

7 Questions

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Does Your Office Need To Go Paperless?

This seven question quiz will quickly tell you whether adopting a paperless document management system is right for your office.


Questions and Answers
  • 1. 
    When your organization receives a time-sensitive document request, you say:
    • A. 

      "It’ll be in the mail first thing tomorrow.”

    • B. 

      "Do you have a fax machine?”

    • C. 

      "Done! Check your email.”

    • D. 

      "I need to find the document first. It’s probably in my filing cabinet.”

  • 2. 
    If you stacked all the paper in your office, how tall would it be?
    • A. 

      The height of a small child.

    • B. 

      Taller than the building I work in.

    • C. 

      The banker’s boxes are already stacked pretty high—please don’t ask me to reach anything.

  • 3. 
    How much does your organization spend on postage each year?
    • A. 

      A lot—the postal worker knows me by name.

    • B. 

      Enough to fund its own courier service.

    • C. 

      Almost nothing! Email travels faster.

  • 4. 
    You need access to a file that was created before you started working at your company. How do you find it?
    • A. 

      I ask someone but still spend all morning browsing the shared drive. It’s good to know those company party photos from 1999 are still readily available!

    • B. 

      I click through three different applications until I find what I’m looking for.

    • C. 

      I perform an intelligent search in our database/folders and end up with four results. I rarely have to ask someone where something is.

  • 5. 
    You need to finalize an urgent contract by collecting a signature from an out of state party. What do you do?
    • A. 

      Mail the contract and pray for a quick turnaround.

    • B. 

      Email the contract and get a digital signature!

    • C. 

      I know a lost cause when I see one. I turn my efforts to finding another contract.

    • D. 

      Email the contract and have the recipient print, sign and mail it back.

  • 6. 
    My office stores documents ___.
    • A. 

      In file cabinets

    • B. 

      On a shared drive

    • C. 

      On desks and in drawers

    • D. 

      In a document management system

    • E. 

      On my personal computer

    • F. 

      On our desks

    • G. 

      I don’t know

  • 7. 
    An auditor is paying a special visit to your office. What happens?
    • A. 

      We fumble through our filing cabinets trying to find the information he needs.

    • B. 

      It takes only a few hours to set aside the files he wants to see, because we track what we’ve been doing all this time.

    • C. 

      I go on LinkedIn and update my profile. No way we’re going to get out of this one.