Sa01 - Document And File Management

The explanation for the correct answer, which is False, is that not all modules in the system have an Attach Tab to attach documents and records. This means that these documents cannot be easily referenced or printed directly from the record in all modules.

Library Documents is one of the two options used to maintain documentation in the Documents Module. This suggests that the Documents Module allows users to organize and store various types of documents in a library-like format. The option "Library Documents" implies that the module provides a specific feature or functionality to manage and access these documents efficiently.

The Documents Library has several flexible features. Firstly, documents can be printed with a WO/PO, meaning that they can be easily printed and used for work or purchase orders. Secondly, documents in the library are editable, allowing users to make changes or updates as needed. Additionally, the library can load large photo sizes, making it convenient for storing and accessing high-resolution images. Lastly, documents can be sent with email, enabling users to easily share files with others electronically.

The control field in the Documents Module that designates the type of document storage is the "Location Type" field. This field allows users to specify the location or type of storage for the document, such as cloud storage, local storage, or network storage. By selecting the appropriate location type, users can ensure that the document is stored in the correct location and can be easily accessed when needed.

The given statement is false. The Procedure Module does not store links to files or web pages accessible to users of the system. Instead, it stores the file path to the document/data.

The field used to define what kind of Document you are adding to the Document Library is "Type". This field allows you to categorize and classify the documents based on their specific type or category. It helps in organizing and managing the documents effectively within the library.

Documents that are stored as External Links in the Document Library cannot be viewed or edited from the Documents Tab. External Links are essentially shortcuts or references to documents stored in other locations, such as a different document management system or a cloud storage platform. Clicking on an external link will typically redirect the user to the actual location of the document, rather than allowing them to view or edit it directly from the Documents Tab. Therefore, the statement is false.

The correct answer is Copy/Paste in Library and Upload and Convert to PDF. These are the two ways to create documents in MC. Copy/Paste in Library allows users to create a new document by copying and pasting content from another source into the MC library. Upload and Convert to PDF allows users to upload a document in a different format (such as Word or Excel) and convert it into a PDF document within MC. Using a printer and document schedule are not valid ways to create documents in MC.

Linking files to an external server in the Document Module offers several benefits. Firstly, it allows for unlimited file size, meaning there are no restrictions on the size of the files that can be linked. Secondly, it supports any file type, enabling the linking of various types of files. Additionally, by linking files to an external server, they are maintained and updated at a central source, ensuring that any changes made to the files are reflected across all linked instances. Therefore, all of the above options are correct and provide benefits of linking files to an external server.