Daily Operations & Patient Processing/Telephone Techniques 7&8

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| By Dhardma1
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Dhardma1
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Quizzes Created: 12 | Total Attempts: 28,233
| Attempts: 177
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  • 1/20 Questions

    The telephone is the lifeline of the practice

    • True
    • False
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Daily Operations & Patient Processing/Telephone Techniques 7&8 - Quiz
About This Quiz

This quiz assesses knowledge in daily operations and patient processing within a medical office, focusing on tasks like reception area management, insurance documentation, patient preparation, and checkout procedures. It is crucial for efficient office management and compliance with healthcare standards.

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  • 2. 

    It is just as important to actively listen to the person on the phone as it would be as if they were face to face with you

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Active listening is a crucial skill in effective communication, whether it is done face to face or over the phone. By actively listening, we show respect and understanding towards the speaker, which helps in building rapport and trust. It allows us to fully comprehend the message being conveyed, pick up on non-verbal cues, and respond appropriately. Therefore, actively listening to someone on the phone is just as important as doing so in a face-to-face conversation.

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  • 3. 

    A communication tool is used to enhance our communication between others

    • True

    • False

    Correct Answer
    A. True
    Explanation
    A communication tool refers to any device or software that helps in improving and facilitating communication with others. These tools can include email, instant messaging, video conferencing, or even social media platforms. By using these tools, individuals can connect, exchange information, and collaborate more effectively with others, ultimately enhancing communication. Therefore, the statement "A communication tool is used to enhance our communication between others" is true.

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  • 4. 

    You only need to straighten the reception area at the close of the day

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The statement "You only need to straighten the reception area at the close of the day" is false. Straightening the reception area at the close of the day is not the only task required. There are other tasks that need to be done, such as cleaning, organizing, restocking supplies, and ensuring everything is in order for the next day.

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  • 5. 

    When you have a person on the phone that is angry you should lower your voice

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Lowering your voice when speaking to an angry person on the phone can help de-escalate the situation. By speaking calmly and softly, you can help to diffuse their anger and create a more positive and receptive environment for communication. This can also show empathy and understanding, which may help the person feel heard and valued, potentially leading to a more productive conversation.

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  • 6. 

    You should answer the phone with a smile

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Answering the phone with a smile is important because it sets a positive tone for the conversation and creates a friendly and welcoming atmosphere. Smiling while speaking can also be heard in the tone of voice, making the caller feel more comfortable and valued. Additionally, a smile can improve one's own mood and attitude, leading to better customer service and communication skills. Overall, answering the phone with a smile is a simple yet effective way to enhance the overall phone experience for both parties involved.

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  • 7. 

    The reason for the call and action to be taken is two of the steps to taking a message

    • True

    • False

    Correct Answer
    A. True
    Explanation
    This statement is true because when taking a message, it is important to understand the reason for the call in order to accurately relay the message. Additionally, knowing the appropriate action to be taken ensures that the message is delivered effectively and any necessary follow-up or response can be provided. Understanding the purpose of the call and taking appropriate action are crucial steps in the process of taking a message.

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  • 8. 

    In the event of an emergency call, emain calm and get the persons name and location with as much information about the emergencvy as possible.  You do not want to

    • Get the medical provider

    • Put the patient on hold

    • Ask if they are alone

    • Ask if they need assistance

    Correct Answer
    A. Put the patient on hold
    Explanation
    Putting the patient on hold during an emergency call is not advisable because it delays the response and can potentially worsen the situation. It is important to remain calm and gather as much information as possible about the emergency, including the person's name and location. Asking if they are alone and if they need assistance can also help in determining the appropriate response and providing necessary support.

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  • 9. 

    The office policy manual should be reviewed annually

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The office policy manual should be reviewed annually to ensure that it is up to date and in line with any changes in laws, regulations, or company policies. Regular reviews help to identify any outdated or ineffective policies and allow for necessary updates or revisions to be made. This ensures that employees have access to the most current and accurate information, promoting consistency and compliance within the organization.

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  • 10. 

    Part of closing duties may include leaving lab specimens in the appropriate area and container for pick up by the designated laboratory

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The statement is true because part of closing duties in a lab may indeed include leaving lab specimens in the appropriate area and container for pick up by the designated laboratory. This ensures that the specimens are properly handled and processed by the lab staff, maintaining the integrity of the samples and ensuring accurate results.

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  • 11. 

    You do not need to ask a person if they can be put on hold

    • True

    • False

    Correct Answer
    A. False
    Explanation
    There is no need to ask a person if they can be put on hold because it is a common practice to put someone on hold without seeking their permission. Therefore, the statement is false.

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  • 12. 

    Which one of these is an option to offer the patient in the event of a delay

    • Tell the patient that they will just have to wait

    • Offer a complimentary beverage and snack

    • Offer to rescedule the patient

    • Tell the patient they will have to see another physician on staff

    Correct Answer
    A. Offer to rescedule the patient
    Explanation
    An option to offer the patient in the event of a delay is to reschedule their appointment. This allows the patient to choose a different time that is more convenient for them, minimizing their wait time and inconvenience.

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  • 13. 

    A typical incoming call may involve

    • Provider participation with insurance

    • Request to purchase insurance

    • Inquiring if the doctor is married

    • Asking for answers in a survey

    Correct Answer
    A. Provider participation with insurance
    Explanation
    This answer is correct because it accurately identifies one of the possible scenarios that may occur during a typical incoming call. Provider participation with insurance refers to the interaction between a healthcare provider and an insurance company, where the provider verifies coverage, submits claims, and receives payments for services rendered. This is a common aspect of healthcare administration and is often a part of incoming calls in a healthcare setting.

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  • 14. 

    If there is nothing on the back of the insurance card it is not necessary for you to copy it

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The statement suggests that if there is nothing on the back of the insurance card, it is not necessary to copy it. However, this is not true. Even if there is no information on the back of the card, it is still important to copy it as it contains crucial details such as the policy number, contact information, and coverage details. Copying the insurance card ensures that all necessary information is readily available for any potential claims or verification purposes. Therefore, the correct answer is False.

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  • 15. 

    What is a factor to consider for the patient reception area?

    • Walls painted white for sterile look

    • Overstuffed chairs and couches for seating

    • Current magazines appropraite for clientele

    • Music suited for the office staff

    Correct Answer
    A. Current magazines appropraite for clientele
    Explanation
    One of the factors to consider for the patient reception area is having current magazines appropriate for the clientele. This is important as it helps to create a welcoming and comfortable environment for the patients while they wait. Having magazines that cater to the interests and preferences of the clientele ensures that they have something to engage with and pass the time. It also shows that the healthcare facility values the patient's experience and wants to provide them with a pleasant waiting area.

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  • 16. 

    Which one of thses is not a task you would do to prepare for patient arrival

    • Call the insurance company and verify eligibility of coverage

    • Pull all the charts that are listed on the schedule and put in order of appointment

    • Call the patient on the day of the appointment to remind them

    • Verify the information required for the visit is in the pateints chart

    Correct Answer
    A. Call the patient on the day of the appointment to remind them
    Explanation
    Calling the patient on the day of the appointment to remind them is not a task you would do to prepare for patient arrival. The other tasks mentioned, such as calling the insurance company to verify coverage, pulling and organizing the charts, and verifying the required information in the patient's chart, are all necessary steps to ensure a smooth patient arrival and visit. However, calling the patient on the day of the appointment to remind them is more of a courtesy or customer service task rather than a preparation task.

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  • 17. 

    A common incoming source to the office is

    • Ambulance services

    • Poison control

    • Laboratories

    • Lawyers

    Correct Answer
    A. Laboratories
    Explanation
    The given options represent different types of incoming sources to an office. Ambulance services, poison control, and lawyers are not commonly incoming sources to an office. However, laboratories are commonly incoming sources to an office, especially in industries such as healthcare, research, or testing. Laboratories may send samples, reports, or other materials to the office for analysis, review, or further processing.

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  • 18. 

    When checking out a patient at the end of their visit you should collect any money due, schedule any future appointments and

    • Ask if there is anything else you can do

    • Ask if they have any questions

    • Ask if they need any other appointments

    • Ask when they would like to return

    Correct Answer
    A. Ask if they have any questions
    Explanation
    At the end of a patient's visit, it is important to ask if they have any questions. This allows the patient to clarify any doubts or concerns they may have about their condition, treatment plan, or any instructions given to them. It shows that the healthcare provider cares about the patient's understanding and wants to ensure their satisfaction. Additionally, addressing any questions can help prevent misunderstandings and improve patient outcomes.

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  • 19. 

    Which one of these is not considered a monthly duty

    • Billing patient statements

    • Ordering of supplies

    • Processing mail

    • Equipment maintenance

    Correct Answer
    A. Processing mail
    Explanation
    Processing mail is not considered a monthly duty because it is a daily task that needs to be done regularly. Unlike billing patient statements, ordering supplies, and equipment maintenance, which are typically done on a monthly basis, processing mail is a continuous process that requires daily attention.

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  • 20. 

    A safety and security issue would be

    • Phone numbers

    • Fire exit routes

    • Unlocked storage areas

    • Computers

    Correct Answer
    A. Fire exit routes
    Explanation
    A safety and security issue would be fire exit routes. Fire exit routes are crucial for ensuring the safety of individuals in case of a fire emergency. If the fire exit routes are not properly marked or obstructed, it can lead to chaos and hinder the evacuation process. Therefore, addressing and maintaining clear and accessible fire exit routes is essential for the safety and security of a place.

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Quiz Review Timeline (Updated): Mar 20, 2023 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 20, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Apr 11, 2012
    Quiz Created by
    Dhardma1
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