Business Communication Quiz! Trivia Test

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Business Communication Quiz! Trivia Test - Quiz


Are you familiar with business communication? Business communication is the practice of sharing information between employees and the businesses or companies where they work. The main classifications of business communication include marketing, brand management, and customer or public relations. Successful business communication is how employees and management cooperate to improve the business and achieve their goals. This great quiz is all you need to communicate your knowledge, and good luck.


Questions and Answers
  • 1. 

    Phase 3 of the 3x3 writing process begins with doing which of the following?

    • A.

      Writing the final draft

    • B.

      Deciding how to organize the message

    • C.

      Analyzing your audience

    • D.

      Revising the message to improve content and sentence structure

    Correct Answer
    D. Revising the message to improve content and sentence structure
    Explanation
    In phase 3 of the 3x3 writing process, the writer revises the message to improve content and sentence structure. This involves reviewing the content of the draft, making necessary changes to improve clarity and effectiveness, and ensuring that the sentences are well-structured and coherent. This step focuses on refining the message and making it more polished before moving on to the final draft.

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  • 2. 

    Which of the following statements about the third phase of the writing process is most accurate?

    • A.

      A significant amount of a writer’s time should be spent in this phase.

    • B.

      Only expert writers expect perfection on the first try of writing a message.

    • C.

      Revising should take place only at the end of the writing process.

    • D.

      All of the above statements are accurate.

    Correct Answer
    A. A significant amount of a writer’s time should be spent in this phase.
    Explanation
    The third phase of the writing process is the revising phase, where a writer should spend a significant amount of time. This phase involves reviewing and making changes to the initial draft of the message, ensuring clarity, coherence, and effectiveness. It is important for writers to revise their work to improve the overall quality and impact of their message. The other statements are not accurate as not only expert writers expect perfection on the first try, and revising should not be limited to the end of the writing process.

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  • 3. 

    During which phase of the writing process will Clare spend the most time making sure her message is very clear?

    • A.

      Prewriting

    • B.

      Writing

    • C.

      Revising

    • D.

      None of the above

    Correct Answer
    C. Revising
    Explanation
    During the revising phase of the writing process, Clare will spend the most time making sure her message is very clear. This is because revising involves reviewing and reworking the content of the writing to improve clarity, coherence, and effectiveness. Clare will focus on refining her message, clarifying any confusing or ambiguous points, and ensuring that her ideas are expressed in a clear and concise manner.

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  • 4. 

    Which of the following is NOT a goal of business writing?

    • A.

      Keep your writing simple.

    • B.

      Use words that will impress your reader.

    • C.

      Keep your writing conversational.

    • D.

      All of the above are goals of business writing.

    Correct Answer
    B. Use words that will impress your reader.
    Explanation
    The goal of business writing is to communicate clearly and effectively. Using words that will impress the reader may lead to confusion or misunderstanding. It is important to keep the writing simple and conversational to ensure that the message is easily understood by the intended audience.

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  • 5. 

    .Letters, memos, and e-mail messages use.

    • A.

      Conversational language.

    • B.

      Formal words.

    • C.

      Third-person constructions.

    • D.

      Legal terminology.

    Correct Answer
    A. Conversational language.
    Explanation
    Letters, memos, and e-mail messages typically use conversational language because these forms of communication are meant to be more informal and personal. Using conversational language helps to establish a friendly and approachable tone, making it easier for the recipient to understand and respond to the message. Additionally, conversational language allows for more flexibility in expressing thoughts and ideas, making the communication more engaging and relatable.

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  • 6. 

    Which of the following is the best example of business writing?

    • A.

      It would be advantageous for you to enlighten your employees regarding the company’s new e-mail guidelines.

    • B.

      Please tell your employees about the company’s new e-mail guidelines.

    • C.

      You are hereby advised to inform your employees about the new e-mail guidelines that have been adopted by the company.

    • D.

      The individual referenced above must inform his or her subordinates in regard to the company’s new e-mail policy.

    Correct Answer
    B. Please tell your employees about the company’s new e-mail guidelines.
    Explanation
    The answer "Please tell your employees about the company’s new e-mail guidelines" is the best example of business writing because it is concise, clear, and direct. It uses simple language and avoids unnecessary jargon or formalities. The message is conveyed effectively without any ambiguity or confusion.

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  • 7. 

    An example of a first-person construction is 

    • A.

      They realize

    • B.

      You are aware

    • C.

      The researcher found

    • D.

      I know

    Correct Answer
    D. I know
    Explanation
    The correct answer is "I know" because it is a first-person construction where the speaker is referring to themselves. The other options are not first-person constructions as they refer to other people or a general group of people.

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  • 8. 

    Which of the following is the BEST example of business writing?

    • A.

      It would be wise to admonish your employees regarding the dangerous hazards of sharing passwords.

    • B.

      Please remind your employees of the dangers of sharing passwords.

    • C.

      In the case of passwords, please advise all employees that they must avoid sharing and exchanging the aforementioned.

    • D.

      Due to the fact that sharing passwords is dangerous, this is to advise you to explain this to your employees.

    Correct Answer
    B. Please remind your employees of the dangers of sharing passwords.
    Explanation
    The best example of business writing is "Please remind your employees of the dangers of sharing passwords." This option is the most concise and direct, effectively conveying the message without unnecessary complexity or wordiness. It uses clear and straightforward language to communicate the desired action to the employees.

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  • 9. 

    Select the BEST example of business writing. 

    • A.

      Suggest that all employees kick back for the weekend.

    • B.

      Please direct your comments to the undersigned subsequent to our meeting.

    • C.

      Be sure to read the note regarding the aforementioned fee waiver.

    • D.

      Send me your comments about the new procedure.

    Correct Answer
    D. Send me your comments about the new procedure.
    Explanation
    The best example of business writing among the given options is "Send me your comments about the new procedure." This option is concise and clear, focusing on the specific task of requesting feedback on a new procedure. The other options either contain informal language ("kick back for the weekend") or use unnecessary phrases ("subsequent to our meeting," "the aforementioned fee waiver"), which can make the message less effective in a business context.

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  • 10. 

    THERE ARE and IT IS are examples of 

    • A.

      Redundancies

    • B.

      Conversational language.

    • C.

      Jargon.

    • D.

      Opening fillers.

    Correct Answer
    D. Opening fillers.
    Explanation
    THERE ARE and IT IS are examples of opening fillers. Opening fillers are words or phrases used to fill pauses or gaps in conversation, often at the beginning of a sentence. They serve to give the speaker time to think or to signal that they are about to start speaking. In this case, THERE ARE and IT IS are commonly used at the beginning of sentences to introduce a topic or provide background information.

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  • 11. 

    The sentence: There is an advantage to using an outside company to handle our payroll, could be made more concise by eliminating a(n)

    • A.

      Compound preposition.

    • B.

      Redundancy.

    • C.

      Trite expression.

    • D.

      Opening filler.

    Correct Answer
    D. Opening filler.
    Explanation
    The sentence suggests that using an outside company for payroll has an advantage. The phrase "There is" at the beginning of the sentence is unnecessary and can be eliminated to make the sentence more concise. Therefore, the correct answer is "opening filler."

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  • 12. 

    Which of the following is free of opening fillers?

    • A.

      There is a reason for the reduction in sales this month.

    • B.

      It is an important part of the sales effort.

    • C.

      Place the files on the desk over there.

    • D.

      There are additional suggestions for improving productivity.

    Correct Answer
    C. Place the files on the desk over there.
    Explanation
    The correct answer is "Place the files on the desk over there." This sentence does not contain any opening fillers such as "There is" or "It is." Opening fillers are words or phrases that do not add any meaningful content to a sentence and can be eliminated without changing the overall meaning. In this case, the other three sentences contain opening fillers ("There is a reason," "It is an important part," "There are additional suggestions"), while the correct answer does not.

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  • 13. 

    The sentence: The two messages you sent are exactly identical, could be made more effective by eliminating a(n)

    • A.

      Compound preposition.

    • B.

      Redundancy.

    • C.

      Trite expression.

    • D.

      Opening filler.

    Correct Answer
    B. Redundancy.
    Explanation
    The sentence is discussing two messages that are "exactly identical," which is redundant because "exactly" already implies that they are identical. Therefore, eliminating the redundancy would make the sentence more effective.

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  • 14. 

    A redundancy is an expression that 

    • A.

      Has become worn out through overuse.

    • B.

      Is unclear because of its specialization and technical meaning.

    • C.

      Repeats meaning unnecessarily.

    • D.

      Converts verbs to nouns.

    Correct Answer
    C. Repeats meaning unnecessarily.
    Explanation
    The correct answer is "repeats meaning unnecessarily." This means that a redundancy is an expression that unnecessarily repeats the same meaning or information. Redundancies can occur when words or phrases are used together that convey the same idea, making them unnecessary and potentially confusing for the reader or listener.

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  • 15. 

    BASIC FUNDAMENTALS, FIRST AND FOREMOST, and MOST UNIQUE are all examples of 

    • A.

      Compound prepositions.

    • B.

      Opening fillers.

    • C.

      Trite expressions.

    • D.

      Redundancies.

    Correct Answer
    D. Redundancies.
    Explanation
    The given options are all examples of redundancies, which means they contain unnecessary repetition or duplication of words. "BASIC FUNDAMENTALS" is redundant because fundamentals are already basic by nature. "FIRST AND FOREMOST" is redundant because both words mean the same thing. "MOST UNIQUE" is redundant because something cannot be more unique than being one of a kind. Therefore, the correct answer is redundancies.

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  • 16. 

    The sentence: I am ready and willing to offer you a discount on future purchases, could be made more concise by elimination a(n)

    • A.

      Compound preposition.

    • B.

      Redundancy.

    • C.

      Trite expression.

    • D.

      Opening filler.

    Correct Answer
    B. Redundancy.
    Explanation
    The sentence "I am ready and willing to offer you a discount on future purchases" contains the word "and," which is a compound preposition. However, removing the compound preposition does not make the sentence more concise. The sentence does not contain any trite expressions or opening fillers. The only unnecessary element in the sentence is the redundancy of using both "ready" and "willing" to convey the same meaning. Therefore, the correct answer is redundancy.

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  • 17. 

    Which of the following phrases is free of redundancies? 

    • A.

      Essential items

    • B.

      End result

    • C.

      Mutual cooperation

    • D.

      Necessary qualifications

    Correct Answer
    A. Essential items
    Explanation
    The phrase "essential items" is free of redundancies because the word "essential" already implies that the items are necessary or important. Therefore, there is no need to include the word "necessary" or any other redundant words.

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  • 18. 

    Which of the following examples is free of clichés, compound prepositions, and wordiness?

    • A.

      This is to inform you that the position of program director has been filled.

    • B.

      Becky was aware of the fact that sales had decreased.

    • C.

      Sam agreed with Sara’s idea.

    • D.

      Please do not hesitate to call me when you receive the order.

    Correct Answer
    C. Sam agreed with Sara’s idea.
    Explanation
    Sam agreed with Sara's idea is free of clichés, compound prepositions, and wordiness. It is a concise and straightforward sentence that conveys the information without unnecessary repetition or excessive words.

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  • 19. 

    Which of the following represents the BEST business writing?

    • A.

      This memo is to inform you that our meeting has been changed to May 2.

    • B.

      Because of the vice president’s trip, we must postpone our meeting.

    • C.

      All employees are to assemble together in the conference room at 2 p.m.

    • D.

      In view of the fact that the vice president is absent, we must postpone the meeting.

    Correct Answer
    B. Because of the vice president’s trip, we must postpone our meeting.
    Explanation
    This answer is the best business writing because it is clear, concise, and directly states the reason for postponing the meeting. It avoids unnecessary information and gets straight to the point.

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  • 20. 

    Which of the following represents the BEST business writing?

    • A.

      Because the property title is now free and clear, you have our grateful thanks.

    • B.

      We are at this point in time unable to fill your complete order.

    • C.

      Our expectations are to schedule computer training on a monthly basis.

    • D.

      Your plane leaves Victoria at 9 a.m. and arrives in Toronto at 3 p.m.

    Correct Answer
    D. Your plane leaves Victoria at 9 a.m. and arrives in Toronto at 3 p.m.
    Explanation
    The given answer represents the BEST business writing because it is clear, concise, and provides specific information. It effectively communicates the departure and arrival times of the plane, which is important information for business purposes. The other options either contain unnecessary phrases or lack specific details that would be needed in a business context.

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  • 21. 

    Which of the following represents the BEST business writing?

    • A.

      Dan conducted a feasibility study for the company.

    • B.

      We are ready to begin implementation of the new procedure.

    • C.

      Please give consideration to my plan.

    • D.

      Mr. Jones will take action on the request.

    Correct Answer
    A. Dan conducted a feasibility study for the company.
    Explanation
    The sentence "Dan conducted a feasibility study for the company" represents the BEST business writing because it is clear, concise, and provides specific information about a business activity. It uses active voice and provides a specific action that was taken by an individual. The other options are either vague or use passive voice, which can make the writing less effective.

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  • 22. 

    Which of the following represents the BEST writing?

    • A.

      To give consideration to the plan

    • B.

      To construct the building

    • C.

      To begin implementation of the program

    • D.

      Make a discovery of

    Correct Answer
    B. To construct the building
    Explanation
    The best writing in this case is "to construct the building" because it is the most concise and direct way of expressing the action. The other options are wordier and less clear.

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  • 23. 

    Pursuant to your request, as per your telephone call, and thanking you in advance are examples of 

    • A.

      Wordy noun phrases.

    • B.

      Trite expressions.

    • C.

      Redundancies.

    • D.

      Opening fillers.

    Correct Answer
    B. Trite expressions.
    Explanation
    The given examples, "Pursuant to your request, as per your telephone call, and thanking you in advance," are trite expressions because they are overused and lack originality. These phrases are often used as empty formalities and can be seen as insincere or unnecessary.

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  • 24. 

    Business expressions that have been used over the years and are no longer original are called 

    • A.

      Noun phrases.

    • B.

      Noun constructions.

    • C.

      Parallel construction.

    • D.

      Trite expressions.

    Correct Answer
    D. Trite expressions.
    Explanation
    Trite expressions refer to business expressions that have been used repeatedly over the years and have lost their originality. These phrases are considered cliché and lack creativity or freshness.

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  • 25. 

    The sentence: Please find enclosed an application for credit, could be made more concise by eliminating a(n)

    • A.

      Trite expression.

    • B.

      Redundancy.

    • C.

      Compound preposition.

    • D.

      Opening filler.

    Correct Answer
    A. Trite expression.
    Explanation
    The sentence "Please find enclosed an application for credit" could be made more concise by eliminating a trite expression. A trite expression is a phrase or saying that has become overused and lacks originality or impact. In this case, the phrase "Please find enclosed" is a common and unnecessary way to indicate that something is included with the letter. Removing this trite expression would make the sentence more concise and direct.

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  • 26. 

    Which of the following is an example of an effective, businesslike expression?

    • A.

      Enclosed please find

    • B.

      Thank you in advance

    • C.

      Please do not hesitate to

    • D.

      None of the above.

    Correct Answer
    D. None of the above.
    Explanation
    The given options are commonly used in professional communication, but they may not necessarily be considered "businesslike" or effective. "Enclosed please find" is a formal phrase used when sending documents, but it can be wordy and outdated. "Thank you in advance" assumes the recipient will do something for you, which may not always be appropriate. "Please do not hesitate to" is a polite way to encourage someone to ask for help, but it can also be seen as generic and insincere. Therefore, none of the above options can be considered as an example of an effective, businesslike expression.

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  • 27. 

    Which of the following is free of wordy or trite phrases?

    • A.

      The computer chip industry is dependent on a highly trained work force.

    • B.

      In accordance with your wishes, we are crediting your account for $300.

    • C.

      In some parts of the world, women are unwelcome in business.

    • D.

      Once we have performed an analysis of your business, we will be able to act.

    Correct Answer
    A. The computer chip industry is dependent on a highly trained work force.
    Explanation
    This sentence is free of wordy or trite phrases as it is concise and straightforward in conveying the message.

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  • 28. 

    Which of the following is free of wordy or trite phrases?

    • A.

      It is my personal opinion that we cannot create a reduction in our inventory unless we lower prices.

    • B.

      You may be assured that every effort will be made to ship your order by October 1.

    • C.

      Management says that it has been unable to reach a conclusion regarding contract negotiations with the union.

    • D.

      Although Chinese is the language spoken by the largest number of native speakers in the world, English is considered the language of international business.

    Correct Answer
    D. Although Chinese is the language spoken by the largest number of native speakers in the world, English is considered the language of international business.
    Explanation
    The correct answer is "Although Chinese is the language spoken by the largest number of native speakers in the world, English is considered the language of international business." This sentence does not contain any wordy or trite phrases. It is concise and straightforward in conveying the information.

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  • 29. 

    From what writing fault does the following sentence suffer? Shelley's job includes scheduling appointments, answering the phone, and writing reports. 

    • A.

      The use of noun phrases

    • B.

      Opening fillers

    • C.

      Nonparallel construction

    • D.

      Graphic highlighting

    Correct Answer
    C. Nonparallel construction
    Explanation
    The sentence suffers from nonparallel construction. This means that the items in the list (scheduling appointments, answering the phone, and writing reports) are not presented in a consistent grammatical form. The first two items are presented as gerunds (verb forms used as nouns), while the last item is presented as a verb. To make the sentence parallel, all items should be presented in the same form, such as using gerunds for all three items.

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  • 30. 

    Which of the following sentences is parallel?

    • A.

      The new laser printer helped us improve quality, save money, and we got our work done more quickly.

    • B.

      President Lee’s objectives are to make the stock profitable, to operate efficiently, and to improve employee relations.

    • C.

      Collecting, organizing, and documentation--these are important steps in researching a problem.

    • D.

      Our goals are to increase production, reduce costs, and improving the quality of customer service.

    Correct Answer
    B. President Lee’s objectives are to make the stock profitable, to operate efficiently, and to improve employee relations.
    Explanation
    The correct answer is "President Lee’s objectives are to make the stock profitable, to operate efficiently, and to improve employee relations." This sentence is parallel because all three objectives are listed in the same grammatical form, using the infinitive verb form "to" followed by the action verb.

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  • 31. 

    Which of the following sentences is parallel?

    • A.

      You will be expected to inspect the document format, check all names, and the document must be proofread carefully.

    • B.

      Your job description lists these duties: answering the telephone, sending e-mail messages, and data must be collected on customers.

    • C.

      To prepare your own tax return, you may either pick up a tax-preparation paperback or a tax software program may be purchased for your computer.

    • D.

      To prepare your own tax return, you may either pick up a tax preparation paperback or purchase a software program for your computer.

    Correct Answer
    D. To prepare your own tax return, you may either pick up a tax preparation paperback or purchase a software program for your computer.
    Explanation
    The correct answer is the last sentence: "To prepare your own tax return, you may either pick up a tax preparation paperback or purchase a software program for your computer." This sentence is parallel because it follows the same structure, using the verb "pick up" and "purchase" in parallel to describe the two options for preparing a tax return.

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  • 32. 

    Which of the following statements is INCORRECT?

    • A.

      Headings can be used effectively for graphic highlighting.

    • B.

      Graphic highlighting can be used to reduce redundancies.

    • C.

      Graphic highlighting helps improve comprehension.

    • D.

      Writers who use graphic highlighting are usually considered efficient and well organized.

    Correct Answer
    B. Graphic highlighting can be used to reduce redundancies.
    Explanation
    The incorrect statement is "Graphic highlighting can be used to reduce redundancies." This statement is incorrect because graphic highlighting is not used to reduce redundancies. Instead, it is used to draw attention to important information and improve comprehension.

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  • 33. 

    Bullets, enumerated lists, headings, boldface, and italics help writers to 

    • A.

      Improve comprehension.

    • B.

      Eliminate redundancies.

    • C.

      Reduce trite phrases.

    • D.

      Apply the KISS formula.

    Correct Answer
    A. Improve comprehension.
    Explanation
    Bullets, enumerated lists, headings, boldface, and italics help writers to improve comprehension. These formatting techniques make information easier to read and understand by organizing it into clear and distinct sections. Bullets and lists break down complex ideas into smaller, digestible points, while headings provide a clear structure and guide the reader through the content. Boldface and italics draw attention to important words or phrases, emphasizing their significance. Overall, these formatting tools enhance comprehension by making the text more visually appealing and accessible to readers.

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  • 34. 

    Bold, italics, and underlining may be used 

    • A.

      To reduce redundancies.

    • B.

      To reduce trite phrases.

    • C.

      To improve parallelism.

    • D.

      For graphic highlighting.

    Correct Answer
    D. For graphic highlighting.
    Explanation
    The correct answer is for graphic highlighting. This means that bold, italics, and underlining can be used to emphasize certain words or phrases in order to make them stand out visually. This can be helpful in drawing attention to important information or making key points more noticeable to the reader.

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  • 35. 

    The Gunning Fog Index is an example of 

    • A.

      A grammar checker.

    • B.

      A readability measure.

    • C.

      The KISS formula.

    • D.

      A spelling checker.

    Correct Answer
    B. A readability measure.
    Explanation
    The Gunning Fog Index is a measure used to determine the readability of a piece of writing. It calculates the number of years of education required to understand the text. Therefore, it is not a grammar checker, spelling checker, or the KISS formula, but rather a tool that helps assess the ease of understanding a written text.

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  • 36. 

    A measure used to calculate the difficulty of your writing is 

    • A.

      A readability formula.

    • B.

      The KISS formula.

    • C.

      A spelling checker.

    • D.

      A thesaurus.

    Correct Answer
    A. A readability formula.
    Explanation
    A readability formula is a measure used to calculate the difficulty of your writing. It helps determine how easy or difficult it is for readers to understand your text. By analyzing factors such as sentence length, word complexity, and vocabulary, a readability formula can provide an objective assessment of the readability level of a piece of writing. This can be useful for authors, editors, and educators in tailoring their writing to the appropriate audience and ensuring clarity and comprehension.

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  • 37. 

    Most readability formulas measure 

    • A.

      The number of long words.

    • B.

      Sentence length.

    • C.

      The number of trite expressions.

    • D.

      The number of long words and sentence length.

    Correct Answer
    D. The number of long words and sentence length.
    Explanation
    Most readability formulas measure the readability of a text by considering the number of long words and the length of sentences. These two factors are important indicators of how difficult a text is to understand. Long words can be challenging for readers, especially if they are not familiar with the vocabulary used. Similarly, long sentences can make it harder for readers to follow the flow of the text and comprehend its meaning. Therefore, by considering both the number of long words and sentence length, readability formulas can provide a more comprehensive assessment of the text's readability.

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  • 38. 

    Readability formulas 

    • A.

      Analyze and apply meanings of the words.

    • B.

      Are based on word and sentence length and do not always measure meaningfulness.

    • C.

      Serve no value whatsoever.

    • D.

      Are used only by academics.

    Correct Answer
    B. Are based on word and sentence length and do not always measure meaningfulness.
    Explanation
    This answer explains that readability formulas are based on word and sentence length, but they do not always accurately measure meaningfulness. This implies that while these formulas may provide some information about the complexity of a text, they may not fully capture its overall clarity or comprehensibility.

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  • 39. 

    When proofreading a document,

    • A.

      Rely on the spell checker to locate all spelling and typographical errors.

    • B.

      Do so continuously while the document is being written.

    • C.

      Make sure introductory clauses are followed by commas.

    • D.

      All of the above.

    Correct Answer
    B. Do so continuously while the document is being written.
    Explanation
    When proofreading a document, it is important to do so continuously while the document is being written. This means that as the document is being written, the proofreader should be actively checking for spelling and typographical errors. Relying solely on the spell checker may not catch all errors, so it is necessary to proofread continuously to ensure the document is error-free. Making sure introductory clauses are followed by commas is also important, but it is not the main focus of proofreading. Therefore, the correct answer is to proofread continuously while the document is being written.

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  • 40. 

    When proofreading a document, be concerned with 

    • A.

      Spelling, grammar, and punctuation.

    • B.

      Format.

    • C.

      Names and numbers.

    • D.

      All of the above.

    Correct Answer
    D. All of the above.
    Explanation
    When proofreading a document, it is important to be concerned with spelling, grammar, and punctuation to ensure that the text is free from errors. Additionally, the format of the document should be checked to ensure consistency and readability. Names and numbers should also be reviewed for accuracy and correct formatting. Therefore, the correct answer is "All of the above" as all these aspects need to be considered during the proofreading process.

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  • 41. 

    The safest way to proofread routine documents is to proofread them 

    • A.

      On the computer screen.

    • B.

      In WYSIWYG mode.

    • C.

      From a printed copy.

    • D.

      While running a spelling check.

    Correct Answer
    C. From a printed copy.
    Explanation
    Proofreading from a printed copy is the safest way to proofread routine documents because it allows for a more thorough review. When proofreading on a computer screen, it is easier to miss errors due to the small font size or the tendency to skim over the text. In WYSIWYG mode, the document may appear differently on the screen than it will when printed, leading to potential formatting or layout errors being overlooked. While running a spelling check can catch some errors, it may not catch all grammatical or formatting mistakes. Therefore, proofreading from a printed copy ensures a more careful and accurate review of the document.

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  • 42. 

    When proofreading documents, concentrate specifically on

    • A.

      Ideas.

    • B.

      Sentences.

    • C.

      Paragraphs.

    • D.

      Individual words.

    Correct Answer
    D. Individual words.
    Explanation
    When proofreading documents, it is important to concentrate specifically on individual words. This is because errors in individual words can significantly impact the meaning and clarity of the document. Proofreading for individual words ensures that spelling, grammar, and punctuation errors are caught and corrected, resulting in a more polished and professional final product.

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  • 43. 

    Which of the following statements is INCORRECT?

    • A.

      Long, complex documents need additional proofreading to verify accuracy in content and consistency in formatting.

    • B.

      A common excuse for sloppy proofreading is lack of time.

    • C.

      Proofread a printed copy of a long, complex document at least once to catch errors in grammar and spelling.

    • D.

      When proofreading important documents, have someone read the message aloud, spelling names and difficult words.

    Correct Answer
    C. Proofread a printed copy of a long, complex document at least once to catch errors in grammar and spelling.
    Explanation
    The given statement is incorrect because it suggests that a printed copy of a long, complex document needs to be proofread at least once to catch errors in grammar and spelling. However, proofreading can be done on both printed and digital copies of a document, and the number of times it needs to be done may vary depending on the individual and the nature of the document.

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  • 44. 

    The BEST way to evaluate your finished written message is 

    • A.

      By determining its readability level.

    • B.

      By running it through a grammar/style checker program.

    • C.

      Through feedback.

    • D.

      By eliminating wordy noun phrases and compound prepositions.

    Correct Answer
    C. Through feedback.
    Explanation
    The best way to evaluate a finished written message is through feedback. Feedback from others can provide valuable insights on the clarity, effectiveness, and impact of the message. It allows for a fresh perspective and helps identify any areas that may need improvement. While determining readability level, using grammar/style checker programs, and eliminating wordy phrases are also important, they cannot replace the value of feedback in assessing the overall quality of the message.

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Quiz Review Timeline +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Dec 19, 2009
    Quiz Created by
    Sarahbee
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