Personal Business Letter & Unbound Reports

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Personal Business Letter & Unbound Reports - Quiz

Practicing the correct formatting for Personal Business Letters and Unbound Reports.


Questions and Answers
  • 1. 

    The title on the report should appear _________ down from the top of the page

    • A.

      0.0 "

    • B.

      0.5"

    • C.

      1"

    • D.

      2"

    Correct Answer
    D. 2"
    Explanation
    The correct answer is "2"". This means that the title on the report should appear 2 inches down from the top of the page. This measurement indicates the distance between the top edge of the page and the starting point of the title.

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  • 2. 

    The spacing for the references of a report is

    • A.

      SS (Single Space)

    • B.

      DS (Double Space)

    • C.

      TS (Triple Space)

    • D.

      QS (Quadruple Space)

    Correct Answer
    A. SS (Single Space)
    Explanation
    The correct answer is SS (Single Space) because when referencing sources in a report, it is common practice to use single spacing between each reference. This helps to maintain a clean and organized format, making it easier for readers to locate and access the sources cited in the report. Double spacing or other spacing options would create unnecessary gaps between references, potentially causing confusion or making the report appear cluttered. Therefore, single spacing is the appropriate choice for spacing references in a report.

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  • 3. 

    The spacing for the body of a report is

    • A.

      SS

    • B.

      DS

    • C.

      TS

    • D.

      QS

    Correct Answer
    B. DS
    Explanation
    The correct answer is "DS" which stands for double spacing. In the context of a report, double spacing refers to the practice of leaving a blank line between each line of text. This formatting choice helps to improve readability and allows for easier editing and reviewing of the document. Double spacing is commonly used in academic and professional writing to ensure that the text is clear and legible.

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  • 4. 

    The part of the letter that follows the date is

    • A.

      Letter Address

    • B.

      Return Address

    • C.

      Salutation

    • D.

      Complimentary Close

    Correct Answer
    A. Letter Address
    Explanation
    The part of the letter that follows the date is the letter address. This is the address of the recipient of the letter, including their name, title, and contact information. It is important to include the letter address to ensure that the letter reaches the intended recipient and to provide a professional and formal appearance to the letter.

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  • 5. 

    Reference initials are added at the bottom of a personal business letter.

    • A.

      TRUE

    • B.

      FALSE

    Correct Answer
    B. FALSE
    Explanation
    Reference initials are typically added at the bottom of a business letter, not specifically a personal business letter. Personal business letters may or may not include reference initials depending on the specific circumstances or preferences of the sender. Therefore, the statement is false.

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  • 6. 

    The subtitle of the report should be underlined.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The correct answer is False. The subtitle of the report should not be underlined. Underlining is generally not recommended for subtitles as it can make the text harder to read and can be visually distracting. Instead, subtitles are typically formatted using bold or italics to differentiate them from the main title and other text in the report.

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  • 7. 

    The left and right margins of the personal business letter are set at __.

    • A.

      0.5"

    • B.

      1"

    • C.

      1.25"

    • D.

      2"

    Correct Answer
    B. 1"
    Explanation
    The left and right margins of a personal business letter are set at 1". This is a standard margin size for most documents. It provides enough space for the text to be easily readable and allows for a professional appearance. A margin size of 1" also allows for any necessary binding or hole-punching without obstructing the text.

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  • 8. 

    What are the margins of a memo?

    • A.

      Top 2", Left 1", Right 1", Bottom 1"

    • B.

      Top 2", Left 1.25", Right 1.25", Bottom 1"

    • C.

      Top 2", Left 2", Right 2", Bottom 1"

    • D.

      Top 1", Left 1.5", Right 1.5", Bottom 1"

    Correct Answer
    A. Top 2", Left 1", Right 1", Bottom 1"
    Explanation
    The correct answer is "Top 2", Left 1", Right 1", Bottom 1"". This answer is correct because it accurately identifies the margins of a memo. The top margin is 2 inches, the left and right margins are both 1 inch, and the bottom margin is 1 inch. These margins are commonly used in memo formatting to ensure that there is enough space for the content of the memo while still maintaining a professional appearance.

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  • 9. 

    To indent for paragraphs for reports, it is most efficient to use the

    • A.

      Backspace Key

    • B.

      Enter Key

    • C.

      Space Bar

    • D.

      Tab Key

    Correct Answer
    D. Tab Key
    Explanation
    The Tab key is the most efficient way to indent paragraphs in reports. Pressing the Tab key once will create a consistent and uniform indentation across multiple paragraphs. This allows for easy readability and organization of information in a report. The Backspace key is used to delete characters, the Enter key is used to create a new line or paragraph, and the Space Bar is used to insert a space between words. Therefore, the Tab key is the correct answer for indenting paragraphs in reports.

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  • 10. 

    This means that no punctuation is placed after the salutation and complimentary close of a letter.

    • A.

      Mixed Punctuation

    • B.

      Open Punctuation

    Correct Answer
    B. Open Punctuation
    Explanation
    Open punctuation is a style of writing where no punctuation is placed after the salutation and complimentary close of a letter. This means that there are no commas or other punctuation marks used after phrases like "Dear" or "Sincerely." Open punctuation is a more modern and informal style, and it is often used in business correspondence. It is believed to make the letter appear more streamlined and less cluttered.

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  • 11. 

    The spacing for the body of a letter is

    • A.

      SS

    • B.

      DS

    • C.

      TS

    • D.

      QS

    Correct Answer
    A. SS
    Explanation
    The spacing for the body of a letter is SS, which stands for Single Spacing. Single spacing means that there is no extra space between lines and each line of text is directly below the previous one. This is the most common and widely used spacing format for business letters and other formal documents. It helps to create a compact and professional appearance, making the letter easier to read and giving it a polished look.

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  • 12. 

    The farewell or goodbye part of a letter is the _____.

    • A.

      Salutation

    • B.

      Complimentary Close

    • C.

      Body

    • D.

      Reference Initials

    Correct Answer
    B. Complimentary Close
    Explanation
    The correct answer is "Complimentary Close." The farewell or goodbye part of a letter is known as the complimentary close. It is the final part of the letter where the writer expresses their regards or well wishes to the recipient. It typically includes phrases such as "Sincerely," "Best regards," or "Yours truly." The complimentary close is important as it helps to establish a polite and respectful tone to the letter's ending.

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  • 13. 

    If an Enclosure or Attachment notation is need at the bottom of a memo, it is _________ below the reference initials

    • A.

      SS

    • B.

      DS

    • C.

      TS

    • D.

      QS

    Correct Answer
    B. DS
    Explanation
    If an Enclosure or Attachment notation is needed at the bottom of a memo, it is customary to include the initials of the person who typed the memo. The initials are usually placed below the reference initials. In this case, the correct answer is DS, indicating that the person who typed the memo is DS.

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  • 14. 

    Which one of these is a "Salutation"?

    • A.

      May 15, 2008

    • B.

      Sincerely

    • C.

      Dear Mrs. Keaton

    • D.

      Enclosure

    Correct Answer
    C. Dear Mrs. Keaton
    Explanation
    The correct answer is "Dear Mrs. Keaton". A salutation is a greeting or an opening phrase used to address someone in a formal or professional manner. In this case, "Dear Mrs. Keaton" is a salutation as it is a polite and respectful way to address someone, specifically Mrs. Keaton. The other options, such as "May 15, 2008" and "Enclosure", do not serve as greetings and are not appropriate for a salutation. "Sincerely" is commonly used as a closing in a letter or email, rather than a salutation.

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  • 15. 

    How many times do you tab after you type TO: ?

    • A.

      1

    • B.

      2

    • C.

      3

    • D.

      4

    Correct Answer
    B. 2
    Explanation
    After typing "TO:", you usually press the tab key twice to move the cursor to the next input field. This is a common practice in many email clients and text editors where the tab key is used to navigate between different form fields or sections.

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  • 16. 

    The spacing after typing the salutation of a letter is

    • A.

      SS

    • B.

      DS

    • C.

      TS

    • D.

      QS

    Correct Answer
    B. DS
    Explanation
    The spacing after typing the salutation of a letter is DS, which stands for Double Spacing. This means that there should be two lines of space between the salutation and the body of the letter. Double spacing is commonly used in formal letter writing to create a clear separation and make the letter easier to read.

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  • 17. 

    What is the spacing between the headings of a memo?

    • A.

      SS

    • B.

      DS

    • C.

      TS

    • D.

      QS

    Correct Answer
    B. DS
    Explanation
    The spacing between the headings of a memo is typically double spacing (DS). This means that there is a blank line between each heading. Single spacing (SS) would mean no blank lines between headings, triple spacing (TS) would mean two blank lines between headings, and quadruple spacing (QS) would mean three blank lines between headings. However, it is important to note that the question does not provide complete information, so the explanation may not be accurate.

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  • 18. 

    The page numbers on the continuing page 2 of a report is formatted as

    • A.

      Page 2 (Centered)

    • B.

      P. 2 (Centered)

    • C.

      2 (Left Aligned)

    • D.

      2 (Right Aligned)

    Correct Answer
    D. 2 (Right Aligned)
    Explanation
    The correct answer is "2 (Right Aligned)" because when formatting page numbers in a report, it is common practice to align them to the right side of the page. This helps to maintain a consistent and professional look throughout the document. Centered or left-aligned page numbers may also be used in some cases, but right alignment is the most commonly used format.

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  • 19. 

    Reference initials should look like which of the following?

    • A.

      BLM

    • B.

      Blm

    • C.

      B.L.M.

    • D.

      B.l.m.

    Correct Answer
    B. Blm
    Explanation
    Reference initials should be written in lowercase letters, as shown in the answer "blm". This is the correct format for reference initials, as it follows the standard convention of using lowercase letters for initials. The other options, "BLM", "B.L.M.", and "b.l.m.", do not adhere to this convention and are therefore incorrect.

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  • 20. 

    After typing the date of the letter, press enter

    • A.

      1 time

    • B.

      2 times

    • C.

      3 times

    • D.

      4 times

    Correct Answer
    D. 4 times
    Explanation
    The given correct answer is "4 times" because the instruction states to press enter after typing the date of the letter. Pressing enter means pressing the enter key on the keyboard, which typically needs to be pressed multiple times to create multiple line breaks. Therefore, pressing enter 4 times would ensure that there are 4 line breaks after typing the date of the letter.

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  • 21. 

    In an Unbound Report, a page number is placed on the first page.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    In an unbound report, a page number is not placed on the first page. This is because unbound reports are typically loose pages that are not bound together, making it difficult to determine the correct order if the first page is numbered. Therefore, page numbers are usually omitted from the first page of an unbound report.

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