4.2-1 Control Of Documents

1. The best place to keep a controlled copy of a document is on your desktop.

True- it will be easy to access

False- always access documents in active document repositories to be sure it's the latest revision

The correct answer is False. It is important to always access documents in active document repositories to ensure that you are accessing the latest revision. Keeping a controlled copy of a document on your desktop may lead to using outdated information, as it may not be updated regularly like the documents in the active repositories.

Explanation

The correct answer is False. It is important to always access documents in active document repositories to ensure that you are accessing the latest revision. Keeping a controlled copy of a document on your desktop may lead to using outdated information, as it may not be updated regularly like the documents in the active repositories.

2. Forms should always be accessed in GAS or IQMS to ensure the most recent revision is used.

True

False

Accessing forms in GAS or IQMS ensures that the most recent revision is used because these platforms provide a centralized and controlled environment for managing forms. By accessing forms in these systems, users can be confident that they are using the latest version of the form, which may include important updates, changes, or improvements. This helps to maintain accuracy and consistency in form usage across the organization.

Explanation

Accessing forms in GAS or IQMS ensures that the most recent revision is used because these platforms provide a centralized and controlled environment for managing forms. By accessing forms in these systems, users can be confident that they are using the latest version of the form, which may include important updates, changes, or improvements. This helps to maintain accuracy and consistency in form usage across the organization.

3. The effective date on active Documents indicates:

The date the Document was printed

The date that all change control activities have been completed

The date the Document originated

The effective date on active Documents indicates the date that all change control activities have been completed. This means that any revisions or updates to the document have been finalized and implemented. It signifies that the document is now in its current and approved version, ready for use.

Explanation

The effective date on active Documents indicates the date that all change control activities have been completed. This means that any revisions or updates to the document have been finalized and implemented. It signifies that the document is now in its current and approved version, ready for use.

4. What Procedure and Work Instruction should you refer to if you are making Document revisions?

Control of Production Processes and the Training Matrix

Control of Documents and Change Control Life Cycle

Management Review and Good Documentation Practices

Management Review and Change Control Life Cycle

If you are making document revisions, you should refer to the Control of Documents and Change Control Life Cycle procedures and work instructions. These documents outline the process for controlling and managing document revisions, ensuring that changes are properly documented, reviewed, and approved. The Control of Documents procedure provides guidance on how to manage and update documents, while the Change Control Life Cycle outlines the steps for initiating, reviewing, and implementing changes to documents. By referring to these procedures and work instructions, you can ensure that document revisions are properly executed and documented.

Explanation

If you are making document revisions, you should refer to the Control of Documents and Change Control Life Cycle procedures and work instructions. These documents outline the process for controlling and managing document revisions, ensuring that changes are properly documented, reviewed, and approved. The Control of Documents procedure provides guidance on how to manage and update documents, while the Change Control Life Cycle outlines the steps for initiating, reviewing, and implementing changes to documents. By referring to these procedures and work instructions, you can ensure that document revisions are properly executed and documented.

5. Which of the following are types of Controlled Documents?Check ALL that apply)

Drawings

Excel Files

Work Instructions

Procedures

Drawings, work instructions, and procedures are all types of controlled documents. Drawings are important for visual representation and communication of technical information. Work instructions provide step-by-step guidance for performing specific tasks or operations. Procedures outline the required steps and guidelines for carrying out a process or activity. Excel files, on the other hand, are not typically considered controlled documents as they are primarily used for data organization and analysis rather than formal documentation of processes or instructions.

Explanation

Drawings, work instructions, and procedures are all types of controlled documents. Drawings are important for visual representation and communication of technical information. Work instructions provide step-by-step guidance for performing specific tasks or operations. Procedures outline the required steps and guidelines for carrying out a process or activity. Excel files, on the other hand, are not typically considered controlled documents as they are primarily used for data organization and analysis rather than formal documentation of processes or instructions.

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